NIBGA Board Meeting Agenda January 18, 2009

SW Conservation Club

• Call to order; roll call; agenda changes?/span>
• Minutes of the last meeting e-mailed: 12/09/08 Additions/corrections/approval
• Treasurers reports:
• November & December report
• Interest rates - determine best bank for short term money interest rate - final report
• Approval for advance payment to ACE tent rental.
Information items:
• Club dues are still $5 thru April 30
• In 2008 there were 24 events listed Jan - Apr in 2009 there are 16.
  
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• Old Business
• Update on Bands hired
• Brand marketing - sponsor a bluegrass hour on WAWK @ $20/wk - waiting on WAWK
• T-shirt design: train - no progress
• Request for 3 - 50 amp outlets at fairgrounds; requested estimate - second request
• 2008 tax filings: Leslie Ellis will respond
• Request overhead connections along Fair & US 6 be "cleaned" - done
• Old Time Dance - Chris C.
  
  
  • Wash & wax stage - request for help in N/L
  • Get a detail sound equipment sheet from Steve to send to bands - no progress
• Festival Sponsors - Don Moore says advertising sales are very difficult to close with the economy
• Vendor refunds; how will it work; measurement - S. Carnes
• Discussion: 2009-10 festivals
• Evaluation: Port-a-jons & golf cart needs
• Review areas for expense control
  
  
  • New Business:
• RV advertising - publisher impacted by RV industry economy, only two print editions left, remainer dropped or on-line; requested more info. Need additional advertising outlets
  
  
  • J.W. requested 2009 fairgrounds rent remain at 2008 level. Don M. will make request to NCCFC
  • TEKInteractive, our web provider, filed for Chapter 11 in 4Q08. Owner was contacted and assured JW that it was not a concern and business would be as usual.
  • Review of web hits in 2008
  • Approval of expenses
    
    
    • Motion to adjourn
    • Miscellaneous:

Nov. 16, 2008
NIBGA Board Meeting 12:55p start

All officers were present. Plus Band committee: Joe and Chris

Secretary’s Report: Barb C. One correction for the Oct. minutes.

Joe W. motioned to approve. Sandy C. second. All say yes. Carried.

Treasurer’s Report: Linda W. Oct. 08’ Financial Report.

Sandy C. motioned to approve. Paul S. second. All say yes. Carried.

Jim W. Reports – 4% to 4-1/2% Interest on CDs right now.

Linda W. Reported on F08 Festival Income and Expenses.

Jim W.‘s Review of Festival Income and Expenses on a annual bases (May 00’ to Sept. 08’)

Attendance is down. Everyone one read and discussed areas where savings might be found.

TABLE: Maybe eliminate some Golf Carts & Port-a-jons. Decide Jan. or Feb.

Joe S. Band Report: Discussion ~ Do we/should we cut amount of bands? Reviewed list of bands for consideration. More discussion and decisions later.

Don Moore will send NIBGA a estimate for the 3 – 50 amp outlets at the fairgrounds.

It was agreed to drop the advertisement in ‘Bluegrass Now magazine. (Cost 540.00) 90x3= $270.00.

Adds will be placed in the 3 Recreational Club Management Magazines - Sunny Travelers, Jayco Safari’s, & The Chatter. Cost $540.00. the add will contain a $off coupon of some kind.

Sandy C. made a motion to advertise w/coupon. Paul S. second. All say yes. Carried

TABLE: Jim W. will work on possibilities of Radio programs to advertise the festivals.

Adds on WAWK: One time – Once per week. Jim will talk to Don M. on arrangements and prices.

Jim will e-mail each of the officers with a price quote and request a ‘officers vote’.

TABLE: For January! Advertising – Should we look for Festival Sponsors? There was much discussion. No decision. RE-ADDRESS.

Sandy C. Suggest - Vendors: If weather is bad, or turn out is low, and it effects vendors income, could we and should we give a vendor a discount at the next festival they attend. All agreed yes.

TABLE: January – Decide – IBMA Attendance in Nashville.

Do we need to cut expenses and people going?

Pam K. motioned to adjourn. T.J. C. second. Time Adjourned: 2:35 P.M.

Winter jams:
Almost forgot to invite you to one of the winter NIBGA jams on the third Sunday January thru April.

Day of Week, Time: - 3rd Sunday of Jan-April 2009 - Oct-Nov 2009 (NO DEC.)- 12pm-6pm
Jan 18, Feb 15, Mar 15, Apr 19, Oct 18, Nov 15

Location: Southwest Conservation Club, 5705 Bluffton Rd, Fort Wayne, IN 46809

Contact Name: Jim Winger

Address: 5034 Wapiti Ct, Fort Wayne, IN 46804

Phone: 260-432-4485

Wow! Talk about a neglected blog, this is it.
2009 NIBGA festivals are shaping up. Joe Steiner has hired most of the Sat. Sun. bands and is starting on the Thurs. Fri. groups.

The Feb. 2009 newsletter is almost done. I need to check on some of the web sites in MI for upcoming shows.

Board meeting is coming up Jan. 18.

Back to work on the newsletter.

Motels are hard to get because of the ACD festival in Auburn about 20 miles away. Best bet is to get a room in Fort Wayne on the north side. Some motels are listed here

http://www.bluegrassusa.net/Motels.htm

OK, we've not kept this very up-to-date but we'll try to do a little better job.

Here is the link to photos of the Memorial Day 2008 festival.

http://picasaweb.google.com/Jim.Winger

We'll also try to post a little more often than every 2 years. :-)

Jim

Summer Jams in Fort Wayne, IN

Although summer is here and NIBGA won't be holding meetings at the Marine Corps. League, (now closed, meetings are at the SW Conservation Club 2/10/09) others want folks to come and jam. Here is just one request we have had. Take a friend and try it out. They said they would give musicians all the cookies you could eat.

Y'all Come and Join us for a Bluegrass Jam!
Free coffee and cookies for all!
Parking next to the building.

• When: 1st & 3rd Sat., June thru September
• Where: Southside Farmers Market
  3300 Warsaw Street
  Fort Wayne
• Contact: Sharon Harris 260-657-5012