NIBGA Board Meeting Agenda January 18, 2009

SW Conservation Club

• Call to order; roll call; agenda changes?/span>
• Minutes of the last meeting e-mailed: 12/09/08 Additions/corrections/approval
• Treasurers reports:
• November & December report
• Interest rates - determine best bank for short term money interest rate - final report
• Approval for advance payment to ACE tent rental.
Information items:
• Club dues are still $5 thru April 30
• In 2008 there were 24 events listed Jan - Apr in 2009 there are 16.
  
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• Old Business
• Update on Bands hired
• Brand marketing - sponsor a bluegrass hour on WAWK @ $20/wk - waiting on WAWK
• T-shirt design: train - no progress
• Request for 3 - 50 amp outlets at fairgrounds; requested estimate - second request
• 2008 tax filings: Leslie Ellis will respond
• Request overhead connections along Fair & US 6 be "cleaned" - done
• Old Time Dance - Chris C.
  
  
  • Wash & wax stage - request for help in N/L
  • Get a detail sound equipment sheet from Steve to send to bands - no progress
• Festival Sponsors - Don Moore says advertising sales are very difficult to close with the economy
• Vendor refunds; how will it work; measurement - S. Carnes
• Discussion: 2009-10 festivals
• Evaluation: Port-a-jons & golf cart needs
• Review areas for expense control
  
  
  • New Business:
• RV advertising - publisher impacted by RV industry economy, only two print editions left, remainer dropped or on-line; requested more info. Need additional advertising outlets
  
  
  • J.W. requested 2009 fairgrounds rent remain at 2008 level. Don M. will make request to NCCFC
  • TEKInteractive, our web provider, filed for Chapter 11 in 4Q08. Owner was contacted and assured JW that it was not a concern and business would be as usual.
  • Review of web hits in 2008
  • Approval of expenses
    
    
    • Motion to adjourn
    • Miscellaneous: