tag:blogger.com,1999:blog-153232922024-03-07T04:57:42.834-05:00Northern Indiana Bluegrass Assoc., Inc.Information related to NIBGA that probably is not on our web site at http://www.BluegrassUSA.net
During the Memorial & Labor Day weekend festival at the Noble County 4H Fairgrounds in Kendallville, IN check Facebook for updatesJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.comBlogger382125tag:blogger.com,1999:blog-15323292.post-8163034110935251902015-06-12T14:45:00.002-04:002015-06-12T14:45:50.736-04:00May 17 NIBGA Festival Organizational meetingNorthern Indiana Bluegrass Association Orientation Meeting at the Noble County Fairgrounds, U.S. #6, Kendallville, Indiana<br />
<br />
<div style="text-align: center;">
Our Mission: The purpose of this organization shall to be educate the public and promote the awareness of, Bluegrass and Old Time Country Music.</div>
<br />
Pres. Jim Winger called the meeting to order at 2:00 p.m.<br />
<br />
Roll call: Officers present are: Board directors:<br />
President - Jim Winger T J Collins<br />
Vice-president - Joe Steiner Pam Keiper<br />
Secretary - Barbara Collins Paul Saurborn<br />
Treasurer - Linda Winger<br />
<br />
Others present: Jim Miller - Co-gate captain; Greg & Brenda Aldrich - Co-gate captains; Tonia Bacon - Band Scramble Chair; Carolyn & Richard Bacon - Green Room Hostess; Maggie & Gary Bilby - Instrument workshop instructors; Louise & Terry McLouth - Merchandise/Membership table co-chair; Jay Winger; Dave Keiper - grounds; Chris Steiner - Instrument Workshop Chair, Taxi Chair; Leslie Ellis - Co-gate captain; Julie Goldsmith - Kids Korner Craft Chair; Jeanette Young - Vendor Chair & Merchandise /Membership table Co-chair.<br />
<ul>
<li>April Secretary report approved.</li>
<li>Treasurer's report - Festival update.</li>
</ul>
<div style="text-align: center;">
<b>INFORMATION ITEMS</b></div>
<ul>
<li>Internet has two different signals;: One on the Merchants Bldg & one on the Log Cabin. </li>
<li>WAWK - Behind the mic - Wed. 5/20 - 9:20 a.m. with Joe Steiner and Jim Winger. To advertise the festival. </li>
<li>Avilla nursing home scheduled; Paul Saurborn will go with the Trinity River Band to the nursing home on Friday 5/22 at 2:00 p.m. The band will perform a show for the residents. </li>
<li>Port-a-jons will be delivered Monday 5/18 early p.m. Service schedule will be: </li>
<ul>
<li>Wednesday PM RV only</li>
<li>Friday PM RV and Portajons</li>
<li>Saturday PM RV and Portajons</li>
<li> Monday 7 AM RV only</li>
<li>RV pumps will be $10 each</li>
</ul>
<li>The stage will be inside the Activities Pavilion on a 12' x 24' x 24' platform. Need tarps hung up behind the stage Wednesday after tents are installed. Flowers available for pick up at Kroger's. Donated by Kroger;s. Will be set on the stage. </li>
<li>Garbage pickup: AM on Friday, Saturday, Sunday and Tuesday. Old trash is to be picked up.</li>
<li>Security Schedule: Thursday - 4 to 11 p.m.; Friday - 6 p.m. to Midnight; Saturday 11 a.m. to 11 p.m. No Sunday. </li>
<li>2015 Summer Newsletter mailing schedule:</li>
<br />
<ul>
<li>June 21 - Barbara Collins</li>
<li>July 19 - Paul Saurborn</li>
<li>August 16 - Joe & Chris Steiner</li>
<li>September - Pam Keiper</li>
</ul>
</ul>
<div style="text-align: center;">
<b>NEW BUSINESS</b></div>
<br />
<ul>
<li>Pres. Jim Winger reviewed the Emergency procedures used if necessary during the festival. Jim would call the shots for which procedure to use in case of a missing child. We cannot advise people where to take shelter in case of a storm but there is shelter in the basement of the Firehouse.</li>
<li>All officers and volunteers are encouraged to be approachable and friendly to attendees. Show appreciation to attendees and campers.</li>
<li>Julie Goldsmith - Kids Korner. Set up in Mini Barn needs 12 Tables and 30 Chairs.</li>
<li>Activities are Saturday 5/23 - 10:00 a.m. to 11:30 a.m.</li>
<li>The 'Green Room' (Band Hospitality) needs tables and chairs set up for the Bacon's in the Merchants Building.</li>
<li>Workshop Review; Friday & Saturday. Set up requirements. Friday Square Dance workshop in the Log Cabin 7:30 to 9:30 p.m. Need 8 chairs in the Show Arena for the workshops on Saturday 5/23. The workshop will be before the Band Scramble.</li>
<li>Vendor Chair - Jeanette Young - Wood will be available for sale at Jeanette's campsite. A Church group will be opening at Bonnie's former stand with a variety of foods. The music vendor will be here. Masons will be serving food at the Lion's Stand. Other food items will be Ice Cream, Mexican food, Carmel corn, Fried Spiral potatoes, Lemon Aid,etc.</li>
<li>A Jewelry vendor and a Kid's toy stand will be here. Plus a few more.</li>
<li>Band Scramble - Tonia Bacon Chair; All set and ready. Band scramble drawing will be backstage at 3:00 p.m. on Saturday. Band Scramble will be 4:00 to 5:10 p.m.. There will be a 1st, 2nd, & 3rd place prize awarded.</li>
<li>Merchandise table - Schedule for opening and closing will be determined by Jeanette Young and Louise McLouth - Co-merchandise chair. (They will train for using the CC processing after this meeting.)</li>
<li>Chris Vogie will be stage manager for the festival. Announcers will be: Thursday 5/21 - Bob Gilson. Friday 5/22 - Terry Thacker. Saturday 5/23 Early shows Terry Thacker. Saturday 5/23 Evening shows - Donnie Voiles. Sunday afternoon - 5/24 -Terri Grannis. Sunday evening 5/24 - Elaine Vogie.</li>
<li>"50 - 50 drawing" - Pam Keiper will chair the 50 - 50. Tickets will go on sale today 5/17 $1.00 each or 6 for $5.00. Drawing will be after the Band Scramble Saturday 5/23.</li>
<li>Advertising Update; </li>
<ul>
<li>Ft. Wayne Newspapers 130,000 web impressions 5 x 5 ad Thursday/Friday, Sunday.(Show ad)</li>
<li>Kendallville News Sun - One page in KPC media group (show ad)
* Mailing to 237 media outlets (early May)</li>
<li>Updates to NIBGA Facebook page frequently to keep readers coming back.</li>
<li>Facebook, Google ad buys - Joe Steiner reports</li>
</ul>
</ul>
<br />
<li>
Gate Schedule - Pam Keiper & Paul Saurborn will decide when to close the gate on Saturday evening. Gibson Brothers play 5:50 & 10:00 p.m. (Gate will stay open until 8:30 or 9:00 p.m.) Sign ups for working the gate have started.</li>
<li>Golf Cart Allocation - If you are not using your cart, someone else gets your cart for the day. Need to share. Carts came in on Friday 5/15.</li>
<li>Grounds Update - Taxi signs need put on the golf carts today.</li>
<li>Reminder: All officers, Chair & Gate captains on stage for introduction at 11:45 a.m. on Saturday 5/23.</li>
<div>
<br /></div>
Paul Saurborn motioned to adjourn. T J Collins seconded. Meeting adjourned at 2:55<br />Next Meeting: Thursday 5/21 at Wingers Trailer. A 10 minute wrap up.<br /><br />
Secretary - Barbara Collins<br />
Done 6/3/15Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-24102805841886249602015-06-12T14:30:00.000-04:002015-06-12T14:46:27.569-04:00Thursday, May 21, 2015 NIBGA Festival status meetingNorthern Indiana Bluegrass Association - Fairgrounds - Kendallville, IN<br />
Thursday, May 21, 2015 Festival status meeting<br />
<br />
To cover all points in preparation for the festival beginning this evening.<br />
<br />
Officers present: Board directors:<br />
Pres. - Jim Winger T J Collins<br />
Vice-pres - Joe Steiner Pam Keiper<br />
Secretary - Barbara Collins Paul Saurborn<br />
Treasurer - Linda Winger<br />
<br />
Others: Brenda Aldrich, Jim Miller, Jan Meade, Carolyn & Richard Bacon, Jeanette Young, Dave Keiper, Dave Vogie, Terry & Louise McLouth, Dave Smith, Chris Vogie.<br />
<br />
Linda Winger - Treasurer gave a quick report on how many campers are on the grounds as of today.<br />
Linda says the flowers donated by Krogers are worth $350.00. They are to go to the Noble Co. Fairgrounds after the Sunday night show.<br />
<br />
Merchandise: Jeanette and Louise report it is ready. The C card has been tested. A purchase needs to be at least $25.00 or more says Jim Winger.<br />
<br />
Chris Vogie; Stage is ready. Announcers are all set.<br />
<br />
T J - Grounds; Things are going good. No complaints for now from campers. There is a heavy water leak in the back field that will be attended to.<br />
<br />
Green Room - Bacons report that all is ready. Water/Coffee/cookies. (All cookies are homemade by Bacon's.)<br />
<br />
Saturday 5/24 - First Saturday band on stage at 11:00 a.m.<br />
<br />
All Officers and Chair on stage at 11:45 a.m.<br />
<br />
Meeting closed at 1:10 p.m.<br />
<br />
Secretary - Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-30786602250155521072015-04-23T11:19:00.003-04:002015-04-23T11:19:52.491-04:00NIBGA Board meeting April 19, 2015 <br />
<div style="text-align: center;">
Northern Indiana Bluegrass Assoc. board meeting </div>
<div style="text-align: center;">
South West Conservation Club, Bluffton Rd., Ft. Wayne, Indiana</div>
<br />
<div style="text-align: center;">
<br /></div>
Our Mission: The purpose of this organization shall be to educate the public to, and promote<br />
the awareness of, Bluegrass and Old Time Country Music.<br />
<br />
Pres. Jim Winger called the meeting to order at 1:10 p.m.<br />
<br />
Roll call: Officers present are: Board directors:<br />
President - Jim Winger TJ Collins<br />
Vice-President - Joe Steiner Pam Keiper<br />
Secretary - Barbara Collins Paul Saurborn<br />
Treasurer - Linda Winger<br />
<br />
Others present: Chris Steiner - Workshop and Taxi Chair; Sandra Carnes - Past Vice-President ; Jeanette Young - Vendor chair & Merchandise/Membership table; Greg & Brenda Aldrich - Co Gate Captains; Leslie Ellis - Co Gate Captain; Dave Keiper - Grounds/Maintainance<br />
<br />
<br />
<ul>
<li>Secretary Barbara Collins: The March minutes were emailed to all on March 22, 2015. Paul Saurborn motioned to accept. TJ Collins seconded. All say yes. Motion carried.</li>
<li>Treasurer Linda Winger: The March financials were emailed to all on April 13, 2015. Linda reviewed the financials with the board. The totals are as of 3/31/15. All bills are paid as of now. Joe Steiner motioned to accept. Paul Saurborn seconded. All say yes. Motion carried.</li>
</ul>
<br />
<div style="text-align: center;">
<b>INFORMATION ITEMS</b></div>
<br />
<ul>
<li>eBay ad - Chris Steiner gave a update. She is working on the ads. All needs to be posted within 2 weeks.</li>
<li>S15 Video by Dave Crabill - Dave Crabill has offered to video record the Spring 2015 NIBGA Festival. He has permission from most of the bands that will be performing May 21 - 24. Also he will video campground jamming, camping, plus many other activities going on that 4-day week end. The board has agreed to this. Dave will give the NIBGA a copy. These may be available for purchase later. </li>
<li>Security during the festival. The schedule will be as in the past for Thursday 5/21, Friday 5/22 & Saturday 5/23. </li>
<li>The Tents & Stage Floor will be installed on Wednesday 5/20. It was purposed and agreed to put steps on both sides of the stage. Chris Vogie will be stage manager. </li>
<li>WAWK - A 59 second radio ad-Video MP3 made by Dave Crabill will be played on the air. </li>
<li>Vendor Update: Jeanette Young - Vendor chair: </li>
<ul>
<li>Mexican Burritos, Tacos, etc., </li>
<li>Soup, Chicken & Rice, Chicken Strips, </li>
<li>Buffalo burgers, </li>
<li>Hawaiian & Volcano brats, </li>
<li>a wide variety of burgers and sandwiches, French fries, Ribbon fries, Pulled Pork sliders, Fried pickles, Pickles on a stick, </li>
<li>Lemon Shake-ups, </li>
<li>Kettle corn, </li>
<li>Shaved Ice, Cotton candy, Ice Cream, </li>
<li>Mini donuts and Funnel Cakes. </li>
<li>Concession trailer will serve biscuits and gravy and other breakfast items and will open at 8:00 a.m.. </li>
<li>Avilla Masons @ the Lions Building will serve food and sell ICE. </li>
<li>A new restaurant will be serving at the stand by the Floral Hall. They are a Church group. </li>
<li>Merchandise will include craft items, jewelry & scarves, handmade Jewelry, kids's toys & novelties, and wood craft items. </li>
<li>Jeanette will fire wood for sale from the wood vendor at her camp. </li>
</ul>
<li>Planned arrival dates at Kendallville fairgrounds for the officers and captains: </li>
<ul>
<li>Jim & Linda W. 5/12: </li>
<li>Joe & Chris S. 5/15: </li>
<li>TJ & Barb C. 5/14: </li>
<li>Pam & Dave K. - early week: </li>
<li>Paul S. 5/14: </li>
<li>Jim M. 5/14: </li>
<li>Greg & Brenda A. - Not sure: </li>
<li>Leslie E. - in and out but back by Friday 5/22: </li>
<li>Dave S. ?: Jan M. - ?. R. & C. Bacon ? Tonia - Later in the week. </li>
</ul>
<li>Tim Addis was notified that the contract between the Fairboard and NIBGA needs to be discussed and renewed soon. Jim W. also addressed a list of items that need to be taken care of at the Kendallville Fairgrounds before the festival. </li>
<li>Cheri Franz will be cleaning the restrooms as usual. There are a couple of 'back ups' just in case. </li>
<li>WAWK placemat 15,000 to be distributed ; Bluegrass sponsorship is renewed. </li>
<li>Jim W. and Joe S. will go to WAWK on Tuesday May 19th @ 9:20 a.m. to talk about the upcoming festival events. "Behind the Mic". </li>
</ul>
<br />
<div style="text-align: center;">
<b>OLD BUSINESS </b></div>
<br />
<br />
<ul>
<li>Vice-Pres/Band Chairman Joe Steiner reviewed the band lineups. All contraacts are signed. </li>
<li>Some will be arriving in buses or RVs. There was a review of the band budget. </li>
<li>It was noted that Dennis Narker shared many good ideas with the board on ways to attract more attendance to the festivals. All have read this list. Pres Jim Winger suggested we review the list. </li>
<li>Linda Winger passed a list of names of those to be allocated a Golf Cart at the festival. </li>
<li>It was reviewed and accepted to be correct.</li>
<li>Long discussion on credit/debit card machine use at the Merchandise/Membership table. Maybe will do. Will review possibilities. Possibly only will use at the Mds/Mbship table. </li>
</ul>
<b><div style="text-align: center;">
<b>NEW BUSINESS</b></div>
</b><ul>
<li>Festival fliers are printed & mailed. *Note* There is one (1) error. Open Highway will NOT be playing at the Fall 2015 NNIBGA festival.</li>
<li>Facebook and Google ads need created and scheduled. </li>
<li>Merchandise status: Jim and Linda will be going to the 'Shirt Shop' on Tuesday 4/21 to look at the colors and styles available and choose for the 2015 festival merchandise. </li>
<li>Summer Newsletter mailing schedule:</li>
<ul>
<li>May - Jim & Linda Winger</li>
<li> June 21 - Barbara Collins</li>
<li> July 19 - Paul Saurborn</li>
<li>August 16 - Joe & Chris Steiner</li>
<li>Sept 20 - Pam Keiper</li>
</ul>
<li>Pres. JIm W. & Joe S/ need to be prepared to negotiate a new contract between the Noble County Fairboard and Northern Indiana Bluegrass Association at the festival in May. </li>
<li>Workshop List: Chris Steiner: 1-1/2 hr. </li>
<ul>
<li>Workshops. Kids Corner at 10:00 a.m. Saturday 5/23. </li>
<li>Intermediate Jam with the Bilby's and Friends at noon (both in the Mini Barn). </li>
<li>Beginning Guitar, Mountain Dulcimer, Bluegrass Banjo for beginners, Clawhammer/Frailing Banjo for beginners, and Old Time Dancing. More details are in the May newsletter. </li>
</ul>
<li>Friday 5/22 Square Dancing in the Log Cabin in the evening. Time to be announced later. </li>
<li>There will be 50/50 drawings. Pam Keiper in charge. </li>
<li>Paul Saurborn motined to adjourn. TJ Collins seconded. Pres. JIm Winger called the meeting adjourned at 3:30 p.m.</li>
<li>Everyone is advised to charge their club radios, discharge and then recharge. Checking to be sure they work. </li>
<li>Festival organizational meeting Sunday May 17, 2015 after the Carry-In Dinner Noon/1:00p.m. </li>
</ul>
<br />
Next Winter Meeting is October 18, 2015<br />
Secretary - Barbara Collins.<br />
<br />
<div>
<br /></div>
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-21038858343089904302015-04-17T10:46:00.001-04:002015-04-17T10:46:53.527-04:00March 15, 2015 NIBGA board meeting March 15, 2015<br />
<div style="text-align: center;">
Northern Indiana Bluegrass Association Orientation Meeting at South West Conservation Club, Bluffton Road, Fort Wayne, Indiana</div>
<br />
<ul>
<li>The meeting was called to order by President Jim Winger at 12:50 p.m.</li>
</ul>
<br />
<br />
<br />
<ul>
<li> Officers present are: Board Directors:</li>
</ul>
<br />
Vice President - Joe Steiner Paul Saurborn<br />
Secretary - Barbara Collins Pam Keiper - via phone conference call.<br />
Treasurer - Linda Winger<br />
Others present are: Past Vice President - Sandra Carnes; Christine Steiner - Festival workshop Chair & Taxi Chair; Jeanette Young - Vendor Chair & Merchandise/Membership table. Brenda & Greg Aldrich - Co Gate Captains; Jim Miller - Co Gate Captain; Joe Wyandt (past board director).<br />
<br />
<br />
<ul>
<li>Secretary's report - Barbara Collins emailed the February 15th minutes to all on February 22, 2015. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried.</li>
<li>Treasurer's report - Linda Winger emailed February financials to all on 3/11/2015. Financials were reviewed and discussed. T J Collins motined to accept. Paul Saurborn seconded. All say yes. Motion carried.</li>
</ul>
<br />
<br />
<b>INFORMATION ITEMS</b><br />
<br />
<ul>
<li>Grants: George Miller contacted Jim Winger and said, "I have spent time on their website (gov/arts). While the application deadline is not until March 13, applicants were required to submit letters of intent to apply by January 9. So we missed jumping through that hoop. Good to keep in mind for next year though." George has been working on finding grant possibilities for NIBGA. </li>
</ul>
<br />
<br />
<b>OLD BUSINESS</b><br />
<br />
<ul>
<li>Jim Winger was told that the board agreed to not use COX Media Promotional Company for advertising. Jim then notified Cox Media. </li>
<li>Band Hiring update - Joe Steiner; Joe shared the list of bands he has hired and ones still under consideration or waiting to confirm. There was discussion on bands and Joe will be continuing to work on the line up. The band schedule will be finalized and discussed again at the April meeting. </li>
<li>Chris Steiner discussed the Ebay usage and the hits. She reports there were at least 340 hits. Chris will continue to watch Ebay and report. Chris will try using the Sellers Account on Amazon. Jim Winger explained how and why it is a good way to do on line purchases. Use the NIBGA Amazon site and receive refunds. </li>
<li>Scholarships - Barbara Collins reports no Scholarship activity as of now. Linda Winger - Treasurer, has sent the $1,000 2015 Scholarship to Suzuki music school in Fort Wayne, IN</li>
<li>Jim Winger ask the officers to review the suggestions that Dennis Narker sent to the board. Dennis submitted several good suggestions that could be possibilities to increase local attendance to the NIBGA festivals at the Noble County Fairgrounds. </li>
</ul>
<br />
<b>NEW BUSINESS</b><br />
<br />
<ul>
<li>Vendor Chairman - Jeanette Young gave update on vendors for the spring festival. The food stand that Bonnie used to run will be a Full Service Food Stand run by a Kendallville Church. Other vendors so far are Children's Toys, Mexican Food Stand, Ice Cream Stand, Maison's (Lion's) Food Stand. Jeanette is in contact with several other vendors and trying to get more.</li>
<li>Joe Steiner - Nursing Home Band. The band that will be performing at the Avilla Nursing Home during the Spring festival will be Trinity River. A band for the fall has not been scheduled yet.</li>
<li>Festival fliers need printed and mailed. </li>
<li>Facebook and Google ads need created and scheduled. </li>
<li>Stage Manager; Due to Gloria's health, Bill Merrill will not be chairman for the festival stage announcers. Chris Vogie has offered to be the Stage Manager. All say yes. </li>
<li>Music Workshops for Spring and Fall. Christine Steiner reports. Chris suggested splitting up the workshops by having 6 for Spring and 6 for Fall. She suggest eliminating the mini workshops and go to more advanced workshops. Cost would be $300 paid to teachers/directors plus week end festival tickets. The board agreed to the suggestion.<br />Chris recommends:<br />Spring::: Bluegrass Jam (Bilby's), Guitar, Bluegrass Banjo, Claw hammer Banjo, Mountain Dulcimer, Dancing )to be finalized yet).<br /><br />Fall::: Guitar, Bluegrass Banjo, Claw hammer Banjo, Dancing (to be finalized yet), and others "To Be Announced". (Working on Mandolin and Fiddle). Christine Steiner will put information on the workshops in the April newsletter.<br /><br />On Friday and/or Saturday evenings there will be a open jam at the stage area after the last band performance. (This will replace the BUG)</li>
</ul>
<br />
<br />
<ul>
<li>Merchandise at the festivals. Jeanette Young and Louise Mclouth will be co-chair for the Merchandise and Membership tables for 2015. </li>
<li>Jim Winger shared a copy of the Backstage Country Style newspaper now being published by Dave Crabill due to the passing of long time owner and publisher Jim Egoff. Jim E. was a long time supporter of Northern Indiana Bluegrass Association. </li>
<li>TABLE: Confirm list of how many Golf Carts we need for festival and who will be needing use of them. </li>
<li>There was discussion on possibilities of setting up for pre-buy festival passes. The board will work on a system of setting up but do not have details in place yet. </li>
<li>There was also discussion on possibility of starting use of credit/debit card machine at the Merchandise/Membership table during the festivals. Chris will look into details of what is needed to use SQUARE. Possibily extend to the gate if it works out well. <br />(Later it was decided that it is not practical for use at the gate at this time. Many would not know how to do or have the phone to use it with. Also it would hold up the line at the gate considerably when there is a heavy traffic flow.) </li>
<li>Paul Saurborn motioned to adjourn. T J Collins seconded. President Jim Winger adjourned the meeting at 2:15 p.m.</li>
</ul>
<br />
<br />
The next meeting of Northern Indiana Bluegrass Association will be April 19, 2015.<br />
* This will be the last meeting for this winter.*<br />
<br />
Secretary - Barbara D. CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-84381299165197959532015-02-23T14:13:00.001-05:002015-04-17T10:48:06.087-04:00NIBGA Board meeting Feb. 15, 2015 Northern Indiana Bluegrass Assoc. Board Meeting at SW Conservation Club, Fort Wayne, Indiana<br />
<br />
The meeting was called to order by Vice-President Joe Steiner at 12:45 p.m.<br />
<br />
Officers present are: Board Directors:<br />
Vice - President Joe Steiner TJ Collins<br />
Secretary - Barbara Collins Paul Saurborn<br />
Pam Keiper - Via phone conference call.<br />
President Jim Winger and Treasurer Linda Winger were absent due to a family funeral. They stopped in but were not able to stay for the business meeting.<br />
<br />
Others present are: Past Vice Pres. Sandra Carnes: Chris Steiner-Workshop & Taxi Chair: Brenda & Greg Aldrich-Co gate captains: Jim Miller-Co gate captain.<br />
<br />
<br />
<ul>
<li>Secretary's report-Barbara Collins emailed the January 18th meeting minutes to all on Jan 20th. President Jim Winger posted them on the NIBGA Blog. Paul Saurborn motioned to accept. Pam Keiper seconded. All say yes. Motion carried.</li>
</ul>
<br />
<br />
<ul>
<li>Treasurer's report- Financials for January 2015 were emailed Feburary 6, 2015 by Linda Winger to all officers. Totals are as of 1/13/15/. Pam Keiper motioned to accept. Paul Saurborn seconded. All say yes. Motion carried.</li>
</ul>
<br />
<b>INFORMATION ITEMS</b><br />
<br />
<ul>
<li>Grants::: Chris Steiner reports that George Miller is actively working on Grants for Northern Indiana Bluegrass Assoc.</li>
</ul>
<br />
<b>OLD BUSINESS</b><br />
<br />
<ul>
<li>Cox Media Promotion Company has submitted a proposal for advertising. There are many different options for WEB site adds. The deals and prices were reviewed and discussed by the Board. After lengthy discussion it was decided that we do not choose to use advertising by Cox. It is expensive and high risk for any results for the club. Vice President-Joe Steiner recommended staying with E-Bay. All agreed.</li>
</ul>
<ul>
<li>Chris Steiner has put together a ticket DEAL and posted on E-Bay a week long Family packet for a $110. Chris posted pictures of the NIBGA festival and information. There have been 303 who have seen this offer on line. Five people are watching the results. This will be posted for 30 days. Chris is also considering a second packet for a week end for $70.00. All agree it is a good packet deal.</li>
</ul>
<ul>
<li>Jim Miller suggested we do more advertising in Illinois. Joe Steiner purposed $1,000 per festival. Greg Aldrich says, "Send information to Illinois Newsletters and Associations to advertise". The board re-addressed Illinois advertising and adjusted the amount to spend. Paul Saurborn motioned to spend $500 per festival on Illinois advertising. TJ Collins seconded. all say yes. Motion carried. </li>
</ul>
<ul>
<li>Joe Steiner will continue with Google and Facebook postings. </li>
</ul>
<ul>
<li>Band Hiring update-Joe Steiner: Beginning to hire bands. Working continually on remaining line up. </li>
</ul>
<ul>
<li>Band Scramble 2015 - Secretary Barbara Collins contacted Tonia Bacon to confirm her being chairman for festivals this year. Tonia confirmed she will chair the Band Scrambles. </li>
</ul>
<ul>
<li>Green Room Host: Richard and Carolyn Bacon have confirmed to Secretary Barbara Collins that they will do the 'Band Hospitality Room' for the 2015 festivals. </li>
</ul>
<ul>
<li>The revised band schedule for Spring 2015 Festival was e-mailed to all officers by V.P. Joe Steiner. It was reviewed at the meeting, discussed and decided to eliminate the first show on Saturday and start a little later than the original time of 10:30 a.m.. It was suggested we start the show on Sat at 11:15 or 11:30. Pam Keiper motioned to eliminate the first show on the schedule and adjust the time. Paul Saurborn seconded. All say yes. Motion carried.</li>
</ul>
<br />
<br />
<b>NEW BUSINESS</b><br />
<br />
<ul>
<li>In reply to a request for suggestions on "How to attract new campers", a letter was sent in. Suggestions to improve bathrooms was one. A reply was returned explaining that the Noble Co. Fairgrounds 'Is Not a campground'. It is maintained by the Noble Co. Fair board & volunteers. Even though NIBGA has rented and used the fairgrounds twice a year since 1990, we are not responsible for basic maintenance. Our association has donated money for improvements and have made request for many improvements. Some have happened, some have not. Also there are several other large events that take place on the grounds yearly and those cause wear and tear to the grounds. Tim Addis of NCCFB said, "We will spruce up the rest rooms". </li>
</ul>
<ul>
<li>There was a long discussion among the board about vendors for the festivals. Vendor Chair Jeanette Young was not present. Vendor subject will be discussed more at the next meeting. Past VP Sandra Carnes offered to help Jeanette if necessary. </li>
</ul>
<ul>
<li>Water Fountain at the Merchants Building at the fairgrounds. People asking wy it is not in working order. We don't know. It has been addressed with the fair board. They said they will 'look into it'. </li>
</ul>
<ul>
<li>The board will continue to request improvements to the restrooms and showers & etc. </li>
</ul>
<ul>
<li>Discussion on special ticket prices for visitors. It would be difficult and time consuming to police and sort out the 'full price attendees and the visitors'. It would not be fair to charge some full price to sit in the concert area and others less because they want to visit a friend or family. It was decided no reduced price visitors passes will be made available. </li>
</ul>
<ul>
<li>Dennis Narker of the Kendallville News Sun sent a letter to NIBGA with suggestions on increasing local attendance to the festivals. Dennis touched on several different possibilities. Some we already do, others are possibilities to consider.</li>
</ul>
<ul>
<li><b>TABLE</b>::: Discussion on possibilities of setting up for pre-buy festival passes. </li>
</ul>
<ul>
<li><b>TABLE:</b>:: Possibility of starting use of credit/debit card machine at the Merchandise-Membership table during the festivals. Possibly extend to gate if it works out well. </li>
</ul>
<ul>
<li>Paul Saurborn motioned to adjourn. Barbara Collins seconded Vice President-Joe Steiner called the meeting adjourned at 2:45 p.m.</li>
</ul>
<br />
<br />
Next meeting will be March 15, 2015 - Noon to 6:00 p.m.<br />
<br />
Secretary - Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-29225645806978094302015-02-09T14:41:00.000-05:002015-02-09T14:41:04.270-05:00Jan. 18 NIBGA board meetingJanuary 18, 2015<br />
Northern Indiana Bluegrass Association Orientation Meeting at South West Conservation Club, Bluffton Road, Fort Wayne, Indiana<br />
<br />
The meeting was called to order by President Jim Winger at 12:40 P.M.<br />
<b> Roll Call:</b> Officers present are: <br />
President-Jim Winger Board Directors:<br />
Vice President-Joe Steiner T J Collins <br />
Secretary-Barbara Collins Pam Keiper - Via phone conference call.<br />
Treasurer-Linda Winger Paul Saurborn<br />
Others present: Chris Steiner-Workshop Chair, Taxi Chair, Grants; Sandra Carnes-Past Vice President; Jim Miller-Co Gate Captain; Greg & Brenda Aldrich-Co Gate Captains; Jeanette Young-Vendor Chair.<br />
<br />
<br />
<ul>
<li>Secretary-Barbara Collins: Minutes of the November 16, 2014 meeting was emailed on November 21st 2014 to all officers. Pres. Jim Winger posted them on NIBGA Blog. Paul Saurborn motioned to accept. T J Collins seconded. All say yes. Motion carried.</li>
<li>Treasurer-Linda Winger: Financial reports for November 2014 and December 2014 were emailed to all officers on January 13, 2015. Totals are as of 11/30/14 plus 12/13/14. Linda reviewed with the board. Pam Keiper motioned to accept. Paul Saurborn seconded. All say yes. Motion carried.</li>
<li>President Jim Winger also reviewed the Fall 2014 Festival Tally Finals as of 01/15/2015. (No motion required)</li>
</ul>
<b>INFORMATION ITEMS</b><br /><ul>
<li>The Noble County Executive board has been contacted by Pres. Jim Winger requesting a new 5 year contract. It is time to start talking about NCCFC fairgrounds for our rental contract renewal for the next 5 years. </li>
<li>Ryan Robinson says: The Log Cabin has been rented for events on the Saturdays prior to our Spring and Fall festivals. Jim requested that the whole grounds not be roped off for those events parking so that it will not interfere with our Bluegrass campers needing to park. </li>
<li>Six (6) contracts have been signed for the rental of South West Conservation Club for NIBGA meetings for the year of 2015. </li>
<li>Chris Steiner reports that George Miller is aggressively working on Grants for NIBGA. Nothing further to report at this time. </li>
<li>Scholarships: Barbara Collins reports that Katelynn Lowe and The King Family (Elija (13), Lucas (11), and NIa (5) have been notified of their acceptance for scholarships. A very polite "Thank You" has been received from the King Family. No response from Katelynn yet. </li>
<li>It has been announced that the Osceola and Terry Lease festivals (several events) have folded. there was discussion on what causes these events to decide to close. </li>
<li>2015 Advertising Strategies: Jim Winger has contacted three city Medias; Dayton, Ohio; Grand Rapids, Michigan & South Bend, Indiana. The board reviewed Ad rates. Was determined to be expensive. No final decision on print ads. There were suggestions of 'Some kind of contest' and possibly gift s given away. Advertising possibilities will continue being discussed later. </li>
<li>Pres. Jim Winger reports he was able to repair the NIBGA club printer for a minimal price. Will not be replacing the printer with a new expensive one. (Good going Jim !) </li>
<li>Chris Steiner reported on 2015 Festival Workshops for Spring. Chris is working on possibility of 10 workshops for S15. Maybe will be able to have 2 levels for Guitar, 2 levels for Fiddle, 2 levels for Mountain Dulcimer, 1 Claw Hammer Banjo, 1 Bluegrass Banjo, 1 Upright Bass, 1 Mandolin.</li>
</ul>
<b>OLD BUSINESS </b><br /><ul>
<li>The board discussed at length the Band Schedule for 2015. How many bands for each day, and start and end times for scheduling. Preliminary plans would be to have 4 bands on Thursday (each playing once), 4 bands on Friday (each playing once), 10 shows total on Saturday (each band playing twice) , 10 shows on Sunday (each band playing twice). In the schedule would be the Board Introduction on Saturday, Supper breaks Saturday and Sunday, Sing along before scheduled show on Sunday A.M., Devotional with Pastor, Band Scramble on Saturday before Supper Break. </li>
<li>Pres. Jim Winger and Vice Pres. Joe Steiner will work on the times and set the schedule. They will report to the officers at the February meeting. Update * 1/21/15 - - Jim has worked on a schedule. If approved by all it will be the schedule. Looking Good! </li>
</ul>
<b>NEW BUSINESS</b><br /><ul>
<li>Band status: Fliers needed by mid Jan for SPGMA and Snow Birds. </li>
<li>TABLED: Band Scramble for 2015</li>
<li>TABLED: Suggestion - Contact Suzuki about our week end events plus camping possibilities. </li>
<li>The next meeting of Northern Indiana Bluegrass Association will be February 15, 2015</li>
<li>Linda Winger motioned to adjourn. Paul Saurborn seconded. </li>
<li>Meeting adjourned: 2:05 P.M. </li>
</ul>
<br />
<br />
NIBGA Secretary - Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-86573712909773546632014-12-04T16:14:00.000-05:002014-12-04T16:15:22.918-05:00NIBGA Board meeting Nov. 16, 2014 November 16, 2014 Northern Indiana Bluegrass Association Board Meeting.<br />
at South West Conservation Club Bluffton Road, Fort Wayne, Indiana<br />
<br />
The meeting was called to order by President - Jim Winger at 1:05 P.M.<br />
Roll Call: Officers present are: Board Directors:<br />
President - Jim Winger TJ Collins<br />
Vice President - Joe Steiner Paul Saurborn<br />
Secretary - Barbara Collins<br />
Treasurer - Linda Winger<br />
Board director Pam Keiper & husband were not present. They were on their way to Texas for the winter. We were unable to reach them by cell phone.<br />
Others present: Chris Steiner-Workshops, Taxi, etc.; Sandra Carnes-Past V. Pres.: Jim Miller-Co gate captain. Greg & Brenda Aldrich- Co gate captains.<br />
<br />
<ul>
<li><b>Minutes:</b> Secretary-Barbara Collins. The October minutes were emailed to all officers on October 24, 2014. Paul Saurborn motioned to accept. TJ Collins seconded. All say yes. Motion carried.</li>
<li><b>Treasurer: </b>Linda Winger emailed financial reports to all officers on November 11, 2014. Financials were reviewed. Paul Saurborn motioned to accept. Barbara Collins seconded. All say yes. Motion carried. </li>
</ul>
<b>Old Business</b><br />
<ul>
<li><b>Labor Day update:</b> Linda Winger - Festival update - No change in report.</li>
<li><b>Scholarship</b>: Katelynn Lowe's request was approved for $500 1st time Scholarship. Katelynn is a High School Senior. She plays Bass and is interested in learning other instruments. Information was shared with the board by Barbara Collins-Sectretary. Joe Steiner motioned to present Katelynn with a Scholarship. Paul Saurborn seconded. All say yes. Motion carried.</li>
<li><b>Scholarships:</b> Request from Doug and Amy King for their 3 children. Elija (13) plays Banjo; Lucas (11) plays Mandolin and Guitar; Nia (5) plays a 1/4 size Fiddle and is taking piano lessons. The King children have been approved for a 1st time 'Family scholarship' of $500. Paul Saurborn motioned to present the King Family a Scholarship. Joe Steiner seconded. all say yes. Motion carried. (P.S. I have sent messages to each informing them they have been accepted. I will send them an Scholarship award Certificate as in the past. 11/21/14) </li>
<li><b>TABLE:</b> Advertising Strategies: Results of 2014. What can we measure? What for 2015? Radio? Newspapers? Social Media? R.V. Industry? Outlets? Flyers? </li>
<li><b>Suzuki Fiddlers for 2015:</b> Discussion and decision made. Joe Steiner motioned we give a Grant to the Sazuki Fiddlers for 2015 and have them return to the Festival to perform. Paul Saurborn seconded. All say yes. Motion carried.</li>
<li><b>Grant projects</b> for 2015: Jim Miller's son George Miller will do work on Grants for NIBGA as a Volunteer. </li>
<li><b>NIBGA Festival Workshops</b> for 2015: Much discussion. All day workshops with Professionals, using 2014 Marathon Oil Grants of $1,000. Possible. Joe Steiner motioned to have the Workshops on Saturday of the festival. TJ Collins seconded. All say yes. Motion carried. There will be more talk later on details. Chris Steiner will work on details and report to the board. Joe Steiner asked for a budget. Grants from Marathon Oil for 2013 & 2014 plus others are earmarked for Education. Joe motioned to use these grants for Educational workshops. Paul Saurborn seconded. All say yes. Motion carried. </li>
</ul>
<b>NEW BUSINESS</b><br />
<ul></ul>
<ul></ul>
<ul>
<li><b>Band Status</b>: Joe Steiner reviewed the list of Band possibilities and scheduling for 2015. No bands hired for sure yet. Show scheduling times were discussed. Flyers are needed by Mid-January for SPGMA and Snow Birds. Chris Steiner suggested a 'Gospel Sing' with the audience to begin the Sunday morning show. There was discussion. All officers like the idea. So there will be a Gospel Sing with one of the bands leading, to open the Spring 2015 show on Sunday. </li>
<li><b>TABLE</b>: Band Schedule.</li>
<li><b>Audience Tent:</b> Do we need a bigger tent for the back of the pavilion in the Spring 2015? It was discussed and decided the size we have been using is adequate. ACE TENT Rental: has offered a discount on the two tents used at the festivals if the fee is paid by December 1, 2014. Paul Saurborn motioned for it to be paid. TJ Collins seconded. All say yes. Motion carried. Treasurer-Linda Winger will pay the rental fee to secure the discount. </li>
<li><b>Renewal of Evernote</b> for $45 fee. It allows posting fliers on the WEB. there were 1,390 hits last year. Joe Steiner motioned to renew. Paul Saurborn seconded. All say yes. Motion carried.</li>
<li><b>Internet Renewal</b> for BluegrassUSA.net $135. 33,399 hits last year. Paul Saurborn motioned to renew. Joe Steiner seconded. All say yes. Motion carried. </li>
<li><b>Printer: </b>Jim Winger-President expressed the need for a new printer for the NIBGA Club printing. The old one is over 11 yrs. old., worn out and not working well. Jim will research prices. TJ Collins motioned to approve the purchase of a new printer. Barbara Collins seconded. All say yes. Motion carried. </li>
<li></li>
<li>Paul Saurborn motioned to adjourn. TJ Collins seconded. Meeting adjourned at 2:35 P.M. </li>
</ul>
<ul></ul>
<ul></ul>
<ul></ul>
<ul></ul>
<ul></ul>
NIBGA Secretary - Barbara Collins tjb5662@gmail.com<br />
<div>
<br /></div>
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-31047760641515225682014-10-24T14:42:00.002-04:002014-10-24T14:42:41.863-04:00NIBGA Board meeting, Oct. 19, 2014 Northern Indiana Bluegrass Association Board Meeting at South West Conservation Club, Bluffton Road, Fort Wayne, Indiana<br />
<br />
The meeting was called to order by President Jim Winger at 1:05 P.M.<br />
Roll Call: Officers present are:<br />
President - Jim Winger Board Directors:<br />
Vice-President - Joe Steiner TJ Collins<br />
Secretary - Barbara Collins Pam Keiper<br />
Treasurer - Linda Winger Paul Saurborn<br />
<br />
Others present: Chris Steiner, Sandra Carnes, Dave Keiper, Greg Aldrich, Brenda Aldrich<br />
<br />
<br />
<ul>
<li>Secretary - Barbara Collins emailed minutes of the August 24th & 28th meetings at Noble Co. Fairgrounds, Kendallville, IN. to all officers on September 12, 2014. Paul Saurborn motioned to accept. TJ Collins seconded. All say yes. Motion carried.</li>
<li>Treasurer - Linda Winger reviewed August and September Financial reports that were emailed to all officers on November 14, 2014. Pam Keiper motioned to accept. Paul Saurborn seconded. all say yes. Motion carried.</li>
<li>Linda also reviewed the Fall 2014 Preliminary Festival Tally as of this date. More is being done to complete totals. </li>
</ul>
<br />
<b>INFORMATION ITEMS</b><br />
<br />
<ul>
<li>President - Jim Winger reviewed with the board, analysis of Income 2014 vs 3 highest previous years 2003, 2004, 2005</li>
</ul>
<br />
<b>OLD BUSINESS</b><br />
<br />
<ul>
<li>Pam Keiper reports: A new merchandise second chair person is needed for the NIBGA festival merchandise table. Louise McClouth has expressed interest in taking the job. She might do 2 days and Jeanette Young would continue doing 2 days. </li>
</ul>
<br />
<b>NEW BUSINESS</b><br />
<br />
<ul>
<li>Northern Indiana Bluegrass Association Officers and Directors for 2014/2015. All current officers have agreed to continue their positions. No one else has shown interest in a position. </li>
<li><b>Review of stage</b> set up @ Labor Day Festival: What will we do about the stage in 2015? Jim Winger listed 5 options to consider. After discussion, Paul Saurborn motioned we continue with the same set up we used for Fall 2014. TJ Collins seconded. All say yes. Motion carried. </li>
<li><b>TABLE</b> = For Nov. meeting. Katelynn Lowe, a High School Senior has requested a NIBGA Scholarship to help with Bluegrass music lessons. Also Doug and Any King have applied for music Scholarships for their 3 Elementary school age children. Due to shortage of time at the meeting, there was no decision made.</li>
<li><b>TABLE</b> = Nov. meeting" 2015 Advertising - Strategies: Review results of 2014. Which methods to use for 2015? There are many options to study. </li>
<li><b>Band Budget:</b> If we don't buy a new stage, should we/could we expand the band budget? 2014 was $15,000 with a cap of $17,500. 2013 was the same. After discussion Vice -President Joe Steiner purposed $22,000 with a cap of $25,000. Joe purposed more bands with each day different.. Joe Steiner made a motion for $22,000 with a cap of $25,000 for 2015 for Band Budget. Paul Saurborn second. all say yes. Motion carried. </li>
<li><b>TABLE</b> = Suzuki Fiddlers Scholarship for 2015. Yes or No?</li>
<li><b>Grants for 2015</b> = Who will lead? Chris Steiner says, "We need Grants large enough to hire a good A Band to attract the crowd." Another suggestion was to use a Grant to subsidize the Thursday evening show. Another suggestion was a Grant to subsidize the Nursing Home Shows when we send a band to do a Friday show. Also it would be good to have a grant to help give back to the community. (Jim Miller's son is a Grant Writer.) </li>
<li><b>TABLE</b> = Discussion and decisions on All Day Workshops at the festivals. </li>
<li><b>Expense: </b>One expense receipt submitted for postage. Joe Steiner. </li>
</ul>
Paul Saurborn motioned to adjourn. Pam Keiper seconded. President Jim Winger called the meeting adjourned at 2:45 P.M.<br />
<br />
Sincerely - NIBGA Secretary - Barbara Collins<br />
Sent Nov. 22, 2014Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-3961626434382385342014-10-14T20:34:00.002-04:002014-10-14T20:34:46.393-04:00Pre-festival meeting Aug. 14, 2014 August 24th, 2014<br />
Northern Indiana Bluegrass Association Orientation Meeting at Noble Co. Fairgrounds, Kendallville, IN<br />
<br />
The meeting was called to order by President Jim Winger at 2:00 P.M.<br />
<br />
Roll Call: Officers Present are: Board Directors:<br />
President - Jim Winger TJ Collins<br />
Vice-President - Joe Steiner Pam Keiper<br />
Secretary - Barbara Collins Paul Saurborn<br />
Treasurer - Linda Winger<br />
<br />
Others Present are: Past V.Pres - Sandra Carnes; Chris Steiner - Taxi scheduling: Tonia Bacon - Merchandise/Membership table + Band Scramble Chairman; Jeanette Young - Vendor Chairman + Merchandise/Membership Table; Richard & Carolyn Bacon - Band Hospitality Room; Dave Keiper - Grounds maintenance; Julie Goldsmith - Kids Korner (Crafts & Games) Chairman; Leslie Ellis (& Michael) - Co Gate Captain; Jan Meade - Co Gate Captain; Jim Miller - Co Gate Captain; Greg & Brenda Aldrich - Co Gate Captains; Maggie & Gary Bilby - Instrument work shop. Jay Winger, Jerea & Abby Ambergy.<br />
<br />
Secretary report - Barbara Collins - Minutes for May were emailed to all officers in early June 2014. All approved.<br />
<br />
Treasurers report - Linda Winger reviewed the Spring Festival financial reports. Electric bill for May 14 festival was up $1000 from all previous festivals. It has been reported to NCCFB several times but not corrected yet. Spring Net Profit is 8%. Not Good. Monthly financials were sent to all officers in early August 2014.<br />
<br />
INFORMATION ITEMS<br />
<br />
Internet at the fairgrounds has 2 different signals. There are 2 transmitters on the grounds. One at the Merchants Building and the other at the Log Cabin. There was some Internet problems which have now been corrected.<br />
<br />
Jim Winger and Joe Steiner will go "Behind the Mic" at WAWK on Wednesday 8/27 @ 2:00 p.m. to promote the NIBGA Festival.<br />
<br />
Board Director - Paul Saurborn will take the band 'Trinity River' to Avilla Nursing Home @ 2:00 p.m. on 8/29 to do a performance for the residents.<br />
<br />
The service schedule for the Port-a-jons is: Wed. 8/27 p.m.- RVs only; Fri. 8/29 p.m. RVs & Port-a-jons; Sat. 8/30 p.m.- RVs & Port-a-jons; Mon. 9/1 - 7:00 a.m. - RVs only. RV pumps will be $10 each. Port-a-jons have been delivered.<br />
<br />
The STAGE will be inside the Activities Pavilion on a 12x24x24 platform. The stage used last spring would not work if it rained. No other stage has been found. The board is continually researching other possibilities.<br />
<br />
Garbage pickup - AM on Friday 8/29, Saturday 8/30, Sunday 8/31 and Tuesday 9/2.<br />
<br />
security Schedule: Thursday 8/28 - 4:00/11:00 p.m.; Friday 8/29 - 6:00 p.m/Midnight; Saturday 8/30 - 11:00 a.m/11:00 p.m.. No Sunday scheduled.<br />
<br />
<br />
2014 Summer Newsletter mailing schedule - September 23 - Joe & Chris Steiner.<br />
<br />
OLD BUSINESS<br />
Review of stage quote from Premier Custom Trailers $31,812. Discussion - Jim Winger Pres. described some others he has seen pictures of.<br />
<br />
NEW BUSINESS<br />
Jim Winger reviewed Emergency procedures on possibilities. LOST CHILD - When to lock down. Get identification of child. There are NO Tornado safe shelters on the grounds. Each person should choose their own shelter. Best place is the Kendallville Police Station (or Fire House?) In case of a medical emergency Call 911. No charge to come. there is a clinic close bye.<br />
<br />
Linda Winger reports: People asking if the Board and Volunteers are approachable. We should always be approachable to help with problems, answer questions, or even just be friendly to make all feel welcome.<br />
<br />
Kids Korner Director - Julie Goldsmith - Will set up in the Mini Barn. Need 12 tables and 36 chairs. Time for the Crafts and Games is Saturday 8/30 @ 10:00 a.m. to 11:30 a.m.. Julie said she needs more help with the KIDS at the craft and games tables.<br />
<br />
Saturday workshops: Due to low attendance in the Spring no other workshops are scheduled except the Kids Korner and Intermediate Jam.<br />
<br />
Vendor Report - Jeanette Young - Jeanette said several vendors will be selling a variety of items such as : Pink Zebra Candles, Crocheted items - etc. Hand made wood items. "Food" Some are Lions Club Stand with the Moose serving a variety of food. A truck with curly fries/corn dogs/Elephant Ears and other items. Another one will be Ice Cream and will be serving Biscuits & Gravy for breakfast. There will be Lemon Shake-Ups, Smoothies and few other items.<br />
<br />
Tonia Bacon - Band Scramble Chairman reports - There will be a bulletin board notice posted on the end of the Merchants building. Tonia will do sign ups on Saturday 8/30. Drawing for bands will be at 2:20 p.m. Saturday. The Band Scramble will be at 3:20 to 4:30 p.m. Just after the last band of the 1st set and just before Supper Break. Prizes will be $150 - 1st place. $75 - 2nd place. $25 - 3rd place.<br />
<br />
Merchandise Schedule for opening and closing will be decided by Tonia Bacon and Jeanette Young. This will be Tonia's last time as Mds Mgr.. A replacement is needed for 2015.<br />
<br />
Stage Management - Joe Steiner will be filling in for Bill Merrill. Joe is still working on the schedule for the announcers. Bill may fill in a spot.<br />
<br />
Advertising Updates - Pres. Jim Winger. Fort Wayne Newspapers 130,000 readers, 4,000 Web Impressions. Aboite & area - Monthly Newspapers which are direct mailed in the SW area - 20,000 readers. Kendallville News Sun - One page in KPC media group. Mailings to 237 media outlets (early August) Updates to NIBGA Facebook page frequently to keep readers coming back. Facebook,Google add buys. Joe Steiner reports also.<br />
<br />
Gate Schedule - Pam Keiper and Paul Saurborn working on this. Getting a good start.<br />
<br />
Golf Cart allocation: If you are not needing your cart, someone else may use your cart for the day. Need to be shared. Taxi signs to be put on most carts. (Were done immediately after the meeting).<br />
<br />
All officers and Captains and workers on Stage for the Introduction on Saturday 8/30 at 11:50 a.m.<br />
<br />
Approval of expenses: NONE<br />
<br />
Motion to adjourn: Paul Saurborn Second: TJ Collins<br />
<br />
President Jim Winger called the meeting adjourned at 2:40 p.m.<br />
<br />
Next Meeting - thursday August 28th @ 1:p.m. at Wingers Trailer - A 10 minute wrap up.<br />
<br />
Secretary - Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-34338409630264154402014-06-09T13:57:00.000-04:002014-06-09T13:57:09.814-04:00NIBGA festival organizatnal meeting May 18, 2014Organizational meeting of Northern Indiana Blue Grass Association ~ May 18th, 2014<br />
At the Noble County Fairgrounds ~ Kendallville, IN.<br />
<br />
The purpose of this organization shall be to educate the public to, and promote the awareness of, Bluegrass and Old Time Country Music.<br />
<br />
The meeting was called to order by President Jim Winger at 2:00 ;p.m.<br />
Officers Present:<br />
President - Jim Winger Board Directors<br />
Vice President - Joe Steiner TJ Collins<br />
Secretary - Barbara Collins Pam Keiper<br />
Treasurer - Linda Winger Paul Saurborn<br />
<br />
Others present: Past Pres. Sandra Carnes, Chris Steiner - Special events/Taxi chair; Tonia Bacon - Merchandise/Memberships & Band Scramble; Carolyn & Richard Bacon - Band Hospitality Room; Dave Keiper - Grounds; Leslie Ellis- Co Gate Captain; Greg & Brenda Aldrich - Co Gate Captains; Jan Meade - Co Gate Captain; Jim Miller - Co Gate Captain; Julie Goldsmith - Kids Korner Crafts; Jay Winger;<br />
<br />
<ul>
<li>Secretary's report - The minutes of the April 20th meeting was sent via e-mail to all officers on 4 - 21 - 2014. Motion to accept - Paul Saurborn. Seconded - T.J. Collins. All say yes. Motion carried.</li>
<li>Treasurer's report - Financials as of 4/30/2014 were emailed to all officers in early May. It was reviewed and Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried.</li>
<li>A Thank You was given to Paul Saurborn and Jim Miller for making the new signs for Ticket Prices for the festival gate.</li>
</ul>
<br />
<b>INFORMATION ITEMS</b><br />
<br />
<ul>
<li>WAWK - Behind the mike @ Noble Co. Fairgrounds will be 5/21 Wednesday @ 9:30 a.m.. </li>
<li>Avilla Nursing Home schedule - 5/23 @ 2:00 p.m.. Paul Saurborn will be escorting the band. "Buck and Company. </li>
<li>Grounds has been wet preventing leaf pick up and mowing. Work release group came in and raked along the fences. Contact is Ron Richards. Frank Morton is not to be used. Tim Addis daughter was injured and is on a walker.</li>
<li>Service schedule for Port-a-jons & RV's is: Wed pm RV only, Friday pm -RV & Portajons; Sat pm - RV and Portijons; Monday 7 am RV only. Propane for guest will be $12 for 20# tanks and $15 for 30# tanks. RV pumps will be $10 each. </li>
<li>Portajons will be delivered Monday PM on 5/19. </li>
<li>Randy Moore will deliver the rental stage to Kendallville on Wed. 5/21, set up, then take down on 5/26 and take away. </li>
<li>Garbage pickup: AM on Thurs., Fri, Sat, Sun & Tues. </li>
<li>Security Schedule: Thursday 5/22 - 4 to 11 p.m.: Friday 5/23 - 6 p.m. to midnight: Saturday 5/24 - 11 a.m. to 11 p.m. No Sunday. </li>
<li>2014 Summer Newsletter mailing schedule<br />June 15 - Barbara Collins<br />July 20 - Paul Saurborn<br />August 17 - Sandra Carnes (needs mailed week before festival)<br />September 21- Joe & Chris Steiner</li>
</ul>
<br />
<b>OLD BUSINESS</b><br />
<br />
<ul>
<li>Emergency procedures were reviewed for the fairgrounds. </li>
<li>Review of ATC stage </li>
</ul>
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-37791041138742471152014-04-23T16:27:00.000-04:002014-04-23T16:27:30.851-04:00NIBGA Board meeting minutes April 20, 2014Meeting of Northern Indiana Bluegrass Association - April 20, 2014 at South West Conservation Club, Bluffton Rd. Fort Wayne, IN<br />
<br />
<b>Mission:</b> The purpose of this organization shall be to educate the public to, and promote the awareness of, Bluegrass and Old Time Country Music.<br />
<br />
The meeting was called to order by President Jim Winger at 1:05 P M<br />
<br />
Roll Call; Officers present: Board Directors:<br />
President - JIm Winger T. J. Collins<br />
Vice-President - Joe Steiner (Via phone) Pam Keiper - (not present)<br />
Secretary - Barbara Collins Paul Saurborn<br />
Treasurer - Linda Winger<br />
Others Present: Past V-President - Sandra Carnes; Greg & Brenda Aldrich - Co Gate Captains; Jim Miller - Co Gate Captain.<br />
<br />
<br />
<ul>
<li>Secretary Report - Barbara Collins; The March minutes were emailed to all on 3/15/14 Paul Saurborn motioned to accept. T. J. Collins seconded. All say yes. Motion carried.</li>
</ul>
<br />
<br />
<ul>
<li>Treasurer's reports - Linda Winger; March Financials as of 3/31/14 were emailed to all officers on 4/19/14. Financials were reviewed. Also the F13 Festival Tally was sent to officers on 4/18/14. The tally was reviewed. Paul Saurborn motioned to accept. T.J. Collins seconded. All say yes. Motion carried. </li>
</ul>
<br />
<b>OLD BUSINESS</b><br />
<br />
<ul>
<li>501c3 Grants - A letter from AEP says, "they read our application. We can not apply this year (2014) but can apply next year (2015). </li>
<li>Jim Winger President got a letter saying "Noble County Fair Board (NCCFB) has waived the requested $500 for reduced rent for the fairgrounds for 2014. A possible rent reduction will be addressed in 2015 by NCCFB. </li>
<li>Special Events - Chris Steiner Special Events planner was not present and had no update.</li>
<li>Stage Statis: NIBGA has recieved a solid Quote from ATC Moore Custom Trailers in Nappanee, IN for a custom built stage. There was a review of the Quote and further discussion took place. This Quote will be worked on. Possible adjustments may need done. The board will continue with this project with Pres. Jim Winger's direction and contact with Jim Moore Motors. </li>
<li>V.-Pres Joe Steiner will work on a quote from Jim Stone Maintenance & Fabrication. </li>
<li>Elliott's Cars and Carts in Warsaw Quote process started week of 3/10/14. They declined to bid</li>
<li>Randy Moore will deliver the rental stage to Kendallville on 5/21, set up, then take down on 5/26 and take away. Jim Winger reports. </li>
<li>The 2014 T-Shirt design is complete says Treasurer - Linda Winger. Merchandise Order for S14 Festival. Linda is looking at colors and will decide soon and place an order. </li>
<li>News Sun - Kendallville newspaper. April 30th is the deadline to submit. Jim Winger said, "Don't know if they will do a 'Pass Out' or just a newspaper ad" Contents need to be created. Joe Steiner will do a set up for a Pass Out. </li>
<li>NIBGA Taxes are due 5/30/14. CPA needs information. Treasurer Linda Winger will do.</li>
<li>Stage contents replacement. A list of what will need to be purchased was reviewed. Jim Winger made a list. Plans to buy some of the items the week before the festival. Jim will be ordering the tarps soon. </li>
<li>CC Graphics - Lillian Carnes re-submitted for new Quote.</li>
</ul>
<br />
<b>NEW BUSINESS </b><br />
<br />
<ul>
<li>Security coverage for Memorial festival was reviewed and approved. </li>
<li>No Vendor update. Jeanette Young not present.</li>
<li>Kids Korner - Julie Goldsmith will be doing the crafts again this year.</li>
<li>Gate Sign with prices - Designs were sent to officers by Pres. Jim Winger via E-mail (PDF) All approved. </li>
<li>Advertising: Joe Steiner reports on Facebook add he maintains. Needing to do some redesigning. </li>
<li>2014 Summer Newsletter mailing schedule:</li>
</ul>
<br />
<br />
<ul><ul>
<li>Sunday May 18 - Mail from Kendallville - Wingers et all. </li>
<li>June 15 - Barbara Collins</li>
<li>July 20 - Paul Saurborn</li>
<li>August 17- Sandra Carnes</li>
<li>September - Joe & Chris Steiner</li>
</ul>
<li>Paul Saurborn motioned to adjourn. T. J. Collins seconded. Meeting adjourned at 1:45 P M. </li>
<li>Next meeting of NIBGA at Noble Co. Fairgrounds - May 18th, 2014</li>
</ul>
<br />
Secretary - Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-11049079209912509722014-04-08T17:04:00.003-04:002014-04-08T17:05:00.356-04:00NIBGA Board minutes March 16, 2014<span style="font-size: x-small;">Northern Indiana Bluegrass Association Orientation Meeting March 16, 2014 at Southwest Conservation Club, Bluffton Road, Fort Wayne, Indiana</span><br />
<span style="font-size: x-small;"><br /></span>
<span style="font-size: x-small;">NIBGA Mission: The purpose of this organization shall be to educate the public to, and promote the awareness of, Bluegrass and Old Time Country Music. </span><br />
<span style="font-size: x-small;"><br /></span>
<span style="font-size: x-small;">The meeting was called to order by President Jim Winger at 12:50 P.M. </span><br />
<span style="font-size: x-small;"><br /></span>
<span style="font-size: x-small;">Officers present: Board Directors:</span><br />
<span style="font-size: x-small;"> President - Jim Winger T.J. Collins</span><br />
<span style="font-size: x-small;"> Vice President - Joe Steiner Pam Keiper</span><br />
<span style="font-size: x-small;"> Secretary - Barbara Collins Paul Saurborn</span><br />
<span style="font-size: x-small;"> Treasurer - Linda Winger</span><br />
<br />
<ul>
<li><span style="font-size: x-small;">Others Present were: Past Vice President - Sandra Carnes; Jeanette Young - Vendor Chair / Merchandise; Chris Steiner - Special Events Planner / Taxi Chair; Tonia Bacon - Merchandise / Band Scramble Chair; Carolyn & Richard Bacon - Hospitality Green Room. Leslie Ellis - Co gate Captain; Greg & Brenda Aldrich - Co gate Captains; Jim Miller - Co gate Captain; Michala Gerkin. </span></li>
<li><span style="font-size: x-small;">Secretary's report - Barbara Collins emailed the February 16th minutes to all officers on 2/24/14. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried. </span></li>
</ul>
<br />
<ul>
<li><span style="font-size: x-small;">Treasurer's Financial statements. - Linda Winger emailed statements to all officers on 3/8/14. The February financials were revised and reviewed. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried. </span></li>
</ul>
<b style="font-size: small;">OLD BUSINESS</b><br />
<span style="font-size: x-small;"></span><br />
<ul>
<li><span style="font-size: x-small;">501C3 Grants: Chris Steiner - Events Coordinator gave copies to all officers, her request to AEP c/o Indiana Michigan Power to be invited to apply for a AEP Grant. She sent them a list of samples of what NIBGA's activities and contributions have been to the community of Kendallville, Ind, the NCCFB Fairgrounds, WAWK Bluegrass Corner radio program, Bluegrass Music Permotions and donations and many more things. Chris told them about our club 'Stage on Wheels' being destroyed in the 1/17/14 fire in Kendallville and the need to replace it. Chris has asked in the name of NIBGA for a consideration of a $35,000 Grant. No reply yet. </span></li>
<li><span style="font-size: x-small;">Joe Steiner reports that a $1,000 Grant to NIBGA from Marathon Oil Company is approved and on it's way. </span></li>
<li><span style="font-size: x-small;">Pres. Jim Winger has sent a request to NCCFB to consider renegotiation of NIBGA's Fairground rent for 2014. He has asked for a waver of $500 for each year. UPDATE = Since the meeting on 3/16/14 NCCFB has approved the waver for Spring 2014 and Fall 2014 fairgrounds rent of $500 each. </span></li>
<li><span style="font-size: x-small;">Joe Steiner reports that the 2014 Spring and Fall band hiring is completed. </span></li>
<li><span style="font-size: x-small;">TABLE: Chris Steiner - Special events planner reports No spring workshops but working on Fall Extended work shops. </span></li>
<li><span style="font-size: x-small;">Stage Status: </span></li>
<ul>
<li><span style="font-size: x-small;">Flatbed trailer - NO; Ace Tents - NO; Hancock Co. trailer we considered. Probably not a good choice; Steve Scott & Randy Moore - Stage used at Van Wert Festival. Barbara Collins shared photos she took and Joe Steiner put them on his lap top computer for all to view. There was discussion<br />Paul Saurborn motioned to continue with the Randy Moore/Van Wert stage rental. T.J. Collins seconded. All say yes. Motion carried. </span></li>
<li><span style="font-size: x-small;">Estimates for building a new stage: <br />(1) Moore Custom Trailers - still waiting on a Quote.<br />(2) Elliott's Cars & Carts in Warsaw - quote process started week of 3/10/14. <br />(3) Jim Stone Maintenance and Fabrication - busy with other repairs. As of this time there is nothing settled or decided on a new stage. The board is working to get the designs and plans worked up. </span></li>
</ul>
<li><span style="font-size: x-small;">Linda Winger presented a design for the new 2014 Festival T-Shirt. Paul Saurborn motioned to accept. T.J. Collins seconed. All say yes. Shirt design approved.</span></li>
<li><span style="font-size: x-small;">NIBGA taxes for 2013 are due May 30, 2014. CPA needs information. Linda Winger -Treasurer will take care of this soon.</span></li>
<li><span style="font-size: x-small;">TABLE for April Meeting: Stage Content Replacement -- Who & What? There were offers form several officers to donate some of the needed items. Other items will need to be purchased. Discussion on what is needed. To be decided in at April meeting. </span></li>
<li><span style="font-size: x-small;">Lillian Carnes of CC Graphics presented her Bid to NIBGA for making new Banners, Signs & etc. for the Festival to replace what was destroyed in the stage fire 1/17/14. It was agreed to accept her bid. This will be paid for by NIBGA. </span></li>
</ul>
<span style="font-size: x-small;"><b>NEW BUSINESS</b></span><br />
<br />
<ul>
<li><span style="font-size: x-small;">Jim Winger reviewed the Spring 2014 and Fall 2014 Band schedule with the board. Schedule approved.</span></li>
<li><span style="font-size: x-small;">Jim Winger will now create and distribute festival fliers. Jim will prepare them this week and have them printed. </span></li>
<li><span style="font-size: x-small;">Jeanette Young - Vendor Chair - Reports she is getting some calls for the 2014 festivals. She listed some of the possibilities. </span></li>
<li><span style="font-size: x-small;">Merchandise Management - Jeanette Young and Tonia Bacon agree to continue doing the Merchandise and Membership table. </span></li>
<li><span style="font-size: x-small;">Green Room/Band Hospitality - Carolyn and Richard Bacon continue to do. Bacons will purchase a Coffee Pot, Cooler, and Ice Chest and turn in the receipts to NIBGA for reimbursement. These items are to replace what was destroyed in the Stage fire. </span></li>
<li><span style="font-size: x-small;">Band Scramble - Tonia Bacon will organize and take care of the details. </span></li>
<li><span style="font-size: x-small;">Kids Korner - Julie Goldsmith - Not present but will do in 2014. Julie would like to have a replacement to do Kids Korner as she has done it for 20 years. Volunteers needed. </span></li>
<li><span style="font-size: x-small;">Merchandise Order - Linda Winger will begin. Color and Sizes to be determined depending on what is available. </span></li>
<li><span style="font-size: x-small;">Membership renewal - The next newslette will have forms. The Festival Guide has a form. </span></li>
<li><span style="font-size: x-small;">Back Stage Promotions will promote NIBGA again for 2014. </span></li>
<li><span style="font-size: x-small;">TABLE - News Sun add or insert?. Discussion. Band Schedule fliers or what? Add deadline is April 30th. Decision at April meeting.</span></li>
</ul>
<br />
<span style="font-size: x-small;">T.J. Collins motioned to adjourn. Paul Saurborn seconded. Meeting adjourned at 2:30 P.M. </span><br />
<span style="font-size: x-small;"><br /></span>
<span style="font-size: x-small;">Sincerely - Secretary Barbara Collins</span>Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-21006548259894053932014-02-24T15:04:00.000-05:002014-02-24T15:04:04.333-05:00NIBGA Board Meeting Feb. 16, 2014<span style="font-size: xx-small;"><span style="background-color: white; color: #222222; font-family: arial, sans-serif;">Northern Indiana Bluegrass Association Orientation Meeting February 16, 2014 a</span><span style="background-color: white; color: #222222; font-family: arial, sans-serif;">t South West Conservation Club, Bluffton Road, Fort Wayne, Indiana</span></span><br />
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;">The meeting was called to order by President Jim Winger at <span class="aBn" data-term="goog_1540718658" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">12:50 P.</span></span>M. </span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;">Roll call - Officers Present: Board Directors:</span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;"> President - Jim Winger T.J. Collins</span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;"> Vice-President - Joe Steiner Pam Keiper</span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;"> Secretary - Barbara Collins Paul Saurborn</span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;"> Treasurer - Linda Winger</span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;">Others Present: Chris Steiner - Workshop Chair/Taxi chair/ many other jobs; Sandra Carnes - Past Vice-President; Jim Miller - Co-Gate Captain. </span></div>
<div style="background-color: white;">
<ul>
<li style="color: #222222; font-family: arial, sans-serif;"><span style="font-size: xx-small;">The Secretary's report for January 19, 2014 meeting was emailed to all officers in Jan. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Treasurer - Linda Winger reviewed the January Financial report which was emailed to all officers on February 7, 2014. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried.</span></li>
</ul>
</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;"><b>OLD BUSINESS</b></span></div>
<div style="background-color: white;">
<ul>
<li style="color: #222222; font-family: arial, sans-serif;"><span style="font-size: xx-small;">501c3 Grants; Chris Steiner is working on a AEP Grant. She will make a template for grants. Chris is hopes to be ready to present her information at their meeting</span><span style="font-size: xx-small;"> </span><span class="aBn" data-term="goog_1540718659" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; font-size: xx-small; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">two weeks from now</span></span><span style="font-size: xx-small;">. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Renegotiation of NCCFC rent: Jim Winger says it is underway but no report at this time.</span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Band Hiring Status: Joe Steiner-Vice-President reports that all bands are hired for Spring 2014 and all but one for Fall 2014. He has been able to stay within budget. To see a full listing of bands, visit NIBGA's Facebook. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Special Events Chair Chris Steiner is working on Workshop line up for Fall 2014. Considering extended workshops for</span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;"> </span><span class="aBn" data-term="goog_1540718660" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; color: #222222; font-family: arial, sans-serif; font-size: xx-small; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">Saturday</span></span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">. Dave Vogie will set up workshops for Spring 2014. Chris would like to hire professional music teachers for Fall 2014. The board approves and will take into consideration. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;"><b>Stage Status:</b> </span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Alternatives if new stage is not available for Memorial week end: Stage committee to investigate possibilities is Jim Winger, Joe Steiner and T.J. Collins. </span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Some possibilities being looked at are: </span></li>
<ul>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Use a flatbed truck/trailer, Ace tent awning which Jim W. has checked into, </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Rent Hancock County, Ohio stage. Joe Steiner has checked into and shared pictures of the trailer stage with the board. Joe will check further on details of that. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Another alternative is to use the Noble Co. Fairground Grandstand. There was much discussion on this subject. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Estimates for building a new stage: RPM Truck and Trailer Sales, Braselton, Ga. $35,000. They don't seem interested. </span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Moore Custom Trailers, Nappanee, IN. Jim Stone Maintenance and Fabrication. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">There was much discussion on size and features of what we would need. Jim, Joe and T.J. and Paul were asked to go places and look at possibilities for size and styles. </span></li>
</ul>
</ul>
</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;"><b>NEW BUSINESS</b></span></div>
<div style="background-color: white;">
<ul>
<li style="color: #222222; font-family: arial, sans-serif;"><span style="font-size: xx-small;">Yearly financial review - Financial committee Pam, Paul and Leslie. The financial committee reviewed the Bank Statements and find them to agree with the Treasurer's Financial reports. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Stage content replacement. Linda gave each officer a copy of the hopefully complete list of the contents that were destroyed in the stage fire in January. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">Sandra Carnes showed the board samples of materials that were suitable for having new replacement signs made. She had price quotes. Jim looked with Custom Signs, and Graycraft Signs. Estimate to replace all signs is $1600 to $1700. Should we replace wagon wheel logo signs? We need a new gate price sign. Can be hand made if we get a volunteer to do it. Jim Miller and Paul S. are investigating using some aluminum that Jim has</span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">2014 Festival Guide - Jim & Linda need entries by</span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;"> </span><span class="aBn" data-term="goog_1540718661" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; color: #222222; font-family: arial, sans-serif; font-size: xx-small; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">March 7, 2014</span></span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">. Please send to Wingers's at 5034 Wapiti Ct. Fort Wayne, Indiana. 46804</span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">NIBGA taxes for 2013 are due</span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;"> </span><span class="aBn" data-term="goog_1540718662" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; color: #222222; font-family: arial, sans-serif; font-size: xx-small; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">5/30/14</span></span><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">. CPA needs info - Linda</span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: xx-small;">We need a new NIBGA Festival T-Shirt design for 2014. Suggestions can be sent to Linda Winger. </span></li>
</ul>
</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;">T.J. Collins motioned to adjourn at</span><span style="font-size: xx-small;"> </span><span class="aBn" data-term="goog_1540718663" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; font-size: xx-small; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">2:05 P.</span></span><span style="font-size: xx-small;">M. Paul Saurborn seconded. Meeting Adjourned. </span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif;">
<span style="font-size: xx-small;">Sincerely - Secretary - Barbara Collins</span></div>
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-72259773039024181382014-02-14T12:50:00.000-05:002014-02-14T12:50:41.537-05:00NIBGA board meeting Jan. 19, 2014Northern Indiana Bluegrass Association Orientation Meeting January 19, 2014 At South West Conservation Club, Bluffton Road, Fort Wayne, Indiana<br />
<br />
The meeting was called to order by President Jim Winger at 1:00 P.M. The meeting was directed by Vice-President Joe Steiner due to Jim still having eye healing.<br />
<br />
Officers present: Board Directors:<br />
President - Jim Winger T.J. Collins<br />
Vice - President - Joe Steiner Pam Keiper<br />
Secretary - Barbara Collins Paul Saurborn<br />
Treasurer - Linda Winger<br />
Others present: Chris Steiner - Workshop chair/Taxi chair/ and many other jobs. Jim Miller - Co-gate Captain.<br />
<ul>
<li>A letter was written by Special events/Merchandise-Membership chair, Tonia Bacon. Sent to Barbara Collins and shared with the board at Tonia's request. Tonia could not attend the meeting due to work schedule but wanted the board to know her intentions to continue helping. Tonia plans to be at the March meeting.</li>
<li>Secretary's report from Barbara Collins for November 17th, 2013 meeting was emailed to all officers on November 27th, 2013. Paul Saurborn motioned to accept. Jim Winger seconded. All say yes. Motion carried.</li>
<li>Treasurer's reports from Linda Winger were emailed to all on January 13, 2014 which included November and December 2013 Financial Statements. Also Linda passed out Bank Statement copies for 3 Rivers, and PNC Smart Checking and PNC Money Market. Linda reviewed each statement with the board. Jim Winger motioned to accept. Paul Saurborn seconded. All say yes. Motion carried.</li>
</ul>
<br />
<b>OLD BUSINESS</b><br />
<ul>
<li>501c3 Grants - Suggestions for possibilities - Noble County Community Foundation, ACP. Chris Steiner will create a template for grants. </li>
<li>Renegotiation of NCCFC rent. Jim Winger will contact Frank Morton and Tim Addis.</li>
<li>Joe Steiner - Band hiring chairman - Band hiring status. Joe reported that the Stockdale Family are the headliner for Fall 2014. Joe is working hard on securing other bands for Spring 2014 and Fall 2014. The budget is a challenge. Spring 2014 is half way set. The flyer for SPBGMA will be available at the end of January Joe said.</li>
<li>Special Events - TABLE for February. Tonia Bacon will be involved with planning.</li>
<li>Board Possibilities/ Key festival managers: More help with festivals is desired. We would like to get more people involved in planning and managing. Stay mindful throughout the year of work to be done and share our progress and our achievements as a Association. Be prepared to explain the Associations goals and challenges. Encourage others to become involved in the work and progress of NIBGA. See List on Page 4 of the February 2014 newsletter.</li>
</ul>
<br />
<br />
<b>NEW BUSINESS </b><br />
<ul>
<li>President Jim Winger reviewed the 2013 Budget with the board. Jim also reviewed the 2014 projected budget with them. The budget needs to be followed closely and stay within our guidelines of spending. Adjustments that have been made: Gate ticket price changes for 2014, Fairgrounds price change and many other expenses. </li>
<li>Workshop budget - Chris Steiner will prepare a list for the board to consider for a 2014 Extended Workshop program. Estimate cost and research possible grants, and consider changes necessary. This is TABLED for review at the February meeting. Officers will vote on the Workshop Budget.</li>
<li>Board is advised to pay attention to variable expenses and realistic expectations of income. </li>
<li><b>STAGE REPLACEMENT:</b> Because of the fire and loss of the 'Stage on Wheels'. Gather facts. Further discussion to continue at February meeting. <br />President Jim Wingers report to date:<br />
</li>
<ul>
<li>Insurance - Phone discussion with adjuster this past Monday</li>
<li>Options for replacement. spread the word that we are looking.</li>
<li>Draw up a summary of options and recommendations.</li>
<li>President Jim Winger appointed a 'Stage Replacement Committee'.</li>
<li>The committee is: Jim Winger, Joe Steiner, T.J. Collins The committee will report their findings and suggestions at the February 16, 2014 meeting.</li>
</ul>
<li>Linda Winger started a list of all items on the stage that were destroyed by the fire. Other officers were asked to make additions. We feel we have a complete list now of lost items.</li>
<li>It was advised we have a committee to review the financial statements on a annual basis for auditing purposes. The financial committee will review to confirm that the bank accounts match treasures annual report to the board statements. The appointed committee is: Paul Saurborn, Pam Keiper, Leslie Ellis.</li>
</ul>
<br />
<li>Linda Winger motioned to adjourn at 2:25 P.M. Paul Saurborn seconded.</li>
<li>The next meeting of NIBGA will be February 16th, 2014</li>
<br />
Sincerely - Secretary Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-46974198831484287242013-12-13T15:40:00.001-05:002013-12-13T15:40:38.137-05:00NIBGA board meeting 11/17/2013Northern Indiana Bluegrass Association Orientation Meeting, November 17, 2013<br />
At South West Conservation Club, Bluffton Road, Fort Wayne, Indiana.<br />
<br />
The meeting was called to order by Vice-President - Joe Steiner at 12:30 p.m.<br />
<br />
<b>OFFICERS PRESENT: </b> <b>BOARD DIRECTORS: </b><br />
President - Jim Winger T.J. Collins<br />
Vice-President - Joe Steiner Paul Saurborn<br />
Secretary - Barbara Collins Pam Keiper (via conference phone)<br />
Treasurer - Linda Winger<br />
<br />
Others Present: Chris Cooperrider - Special Events; Jeanette Young - Vendor Chair & Merchandise; Leslie Ellis - Co Gate Captain; Past V. Pres. - Sandra Carnes; Jim Miller - Co Gate Captain; Greg and Brenda Auldridge - Co Gate Captains.<br />
<br />
Secretary's report for the Oct 20th meeting was emiled to all officers Oct. 25th, 2013. No additions or corrections. Paul Saurborn motioned to accept. Jim Winger seconded. All say yes. Motion carried.<br />
<br />
Treasurer's reports; The October 2013 Financial Report was emailed to all officers on 11/13/13. Report as of 10/31/13. The report was reviewed. Paul Saurborn motioned to accept the financial report. Pam Keiper seconded. All say yes. Motion carried.<br />
<br />
<b>OLD BUSINESS</b><br />
<br />
Renewal response to expired membership mailings. 300 copies were printed. Over 200 were mailed to members who's membership has expired. Very few replies. Discussion on how to reach past members.<br />
<br />
There was a review of Fall Festival financials. No change.<br />
Merchandise report. No change.<br />
<br />
* TABLED = Renegotiation of rent cost with Noble County Fair Board for 2014.<br />
<br />
501C3 = Lengthy discussion about Grants:<br />
Jim and Linda Winger attended a Grant learning class on Monday November 11, 2013 at the Fort Wayne Public Library. They will be attending more sessions. Some of the sessions cover: Stewardship for Non - Profits. (Jim & Linda)<br />
Grant Basics 1 - Jim and Linda Winger.<br />
Grant Basics 1 & 2 on Dec. 3rd - Joe and Chris Steiner<br />
Grant Basics 2 - on Nov. 18th - Jim and Linda<br />
There was much discussion on other deductible contributions.<br />
<br />
Volunteer in-kind-time documentation: It is requested that all officers and volunteers send a 'Tally List' of time spent working at festivals, etc. Send to Chris (Cooperrider) Steiner.<br />
<br />
Budget for 2014<br />
Discussion of Band Budget, Advertising, Golf Carts, Tents. Are they adjustable?<br />
<br />
Ticket prices for 2014 Festivals. After lengthy discussion there was a vote on Member and Non-member gate prices. It was purposed the prices need to be increased for financial reasons. To cover the rise in Electric, water, grounds rent, bands and all other necessary expenses to produce the festival for 2014. The band budget is the largest expense. After a in-depth look at expenses, T.J. Collins motioned to change the gate prices.<br />
<br />
A members 3 day week-end gate ticket will be $25.00. A Non-member 3 day gate ticket will be $30.00. Plus the $10.00 one time charge for electric.<br />
The daily ticket prices will be: Friday $10.00 - - Saturday $20.00 - - Sunday $15.00.<br />
Paul Saurborn seconded the motion. All say yes. Motion carried.<br />
<br />
TABLED = Special Events: Extended Workshops at the festival: Chris Cooperrider requested more money budgeted to pay for more expensive and experienced workshop directors for the classes.<br />
<br />
TABLED = B.U.G, (Bluegrass Under Ground) Revisit in the spring.<br />
<br />
TABLED - Band Scramble<br />
<br />
Joe Steiner gave a report on the band hiring status. He is already working with bands for 2014.<br />
<br />
Linda Winger reports: Golf Carts and Early Tent Rental contracts will be taken care of before the end of Dec. 2013. The price for delivery of Golf Carts is going up. There is a discount for Golf Carts and Tents with early payment.<br />
<br />
It was approved for Linda Winger to purchase 2,000 Forever Stamps for mailing newsletters, before the increase to save the club money later.<br />
<br />
Renewals for Ever note (Document Storage Facility) was agreed to renew.<br />
<br />
TABLE = Grant to Suzuki for 2014.<br />
<br />
No expenses to approve.<br />
<br />
Paul Saurborn motioned to adjourn. Jim Winger seconded. Meeting adjourned at 2:30 p.m. <br />
Sincerely, Barbara Collins - NIBGA Secretary. Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-82038148541216192152013-10-31T15:48:00.000-04:002013-10-31T15:48:15.868-04:00NIBGA Board meeting 10/20/2013<span style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">Northern Indiana Bluegrass Association Board <wbr></wbr>meeting October 20, 2013</span><br />
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
at South West Conservation Club, Bluffton Road, Fort Wayne, Indiana. </div>
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<br /></div>
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The meeting was called to order at <span class="aBn" data-term="goog_1583139503" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">1:00 p.m.</span></span> by Vice-President Joe Steiner.</div>
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<br /></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
Officers Present; Board directors: </div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
President Jim Winger T.J. Collins</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
Vice-President Joe Steiner Paul Saurborn</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
Secretary Barbara Collins Dave Keiper sitting in for Pam</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
Treasurer Linda Winger (Pam was on vacation)</div>
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<br /></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
Others present: Sandra Carnes - Past Vice-president; Chris Cooperrider - Special events; Tonia Bacon - Merchandise & Band Scramble; Carolyn Bacon - Band Hospitality Room; Greg & Brenda Auldridge - Co-gate Captains; Leslie Ellis - Co-gate Captain. </div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
<ul>
<li><span style="font-size: 16px;">Secretary's report for</span><span style="font-size: 16px;"> </span><span class="aBn" data-term="goog_1583139504" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; font-size: 16px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">August 25th and 29th</span></span><span style="font-size: 16px;"> </span><span style="font-size: 16px;">NIBGA meetings at the Kendallville Fairgrounds were emailed to all officers on Sept. 4, 2013. Paul Saurborn motioned to accept. Jim Winger seconded. All say yes. Motion carried. </span></li>
</ul>
</div>
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<ul>
<li><span style="font-size: 16px;">Treasurer's reports by Linda Winger. August Financial Report as of 8-31-13 and September Financial Report as of 9-30-13 were emailed to all officers on 10-17-13. Linda reviewed both reports. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes.Motion carried. </span></li>
</ul>
</div>
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<b style="font-size: 16px;">OLD BUSINESS</b></div>
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<ul>
<li><span style="font-size: 16px;">There were 200 Newsletters with membership expiration notices mailed out. There were a few replies. Some returned because of wrong addresses. (Address unknown) There was discussion on different methods of contacting past members. One possibility discussed was starting a web site and set up ways of paying on line. More discussion later. </span></li>
</ul>
</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
<ul>
<li><span style="font-size: 16px;">The board reviewed the Festival financials as of 10/19/13. </span></li>
</ul>
</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
<ul>
<li><span style="font-size: 16px;">Jim Winger and Joe Steiner - NCCFC rental rates are to rise in 2014. President Jim Winger has been trying to make contact with the Fair Board. No results yet. Jim is planning to renegotiate the 2014 rent if possible. </span></li>
</ul>
</div>
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<br /></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
<b>NEW BUSINESS</b></div>
<div style="background-color: white;">
<ul>
<li style="color: #222222; font-family: arial, sans-serif; font-size: 16px;"><span style="font-size: 16px;">November is Election month. All current officers have agreed to continue in their positions. If anyone else is interested in running for a office, contact NIBGA. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: 16px;">The budget for 2014 was discussed at length. It was decided to stay with the current budget. As we begin applying and receiving Grants we plan to have more assets to use. Paul Saurborn motioned to set the Band Budget for 2014 at $15,000 with a cap of $17,500. T.J. Collins seconded. All approve. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: 16px;"> Advertising was discussed and mostly decided on what and where but no budget was set. Joe Steiner purposed using Google and Facebook. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: 16px;">There was a lengthy discussion on bands and stage show schedule. Linda Winger will contact Suzuki to see if they will do a free show for gate passes. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: 16px;">Jim Winger purposed a Gate ticket price adjustment. The board looked at a list of many possibilities. With the association's festival utility expenses rising, a slight adjustment may be necessary. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: 16px;">Tonia Bacon-Merchandise/Band scramble - requested a receipt booklet with NIBGA on the pages to give people when they make a donation of cash or gift items. It was approved and will be done. </span></li>
<li><span style="color: #222222; font-family: arial, sans-serif; font-size: 16px;">501c3 - Grants discussion on where to apply. Robin Wenger is not able to help us. Joe Steiner and Chris Cooperrider plan to attend classes at Fort Wayne Library, to learn how to apply and where. Chris will be checking into hosting a Grant Writing class also. They will search for other training classes. </span></li>
</ul>
</div>
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<span style="font-size: 16px;"><b>TABLED ITEMS</b></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
<ol>
<li><span style="font-size: 16px;">Gate Price changes</span></li>
<li><span style="font-size: 16px;">Use best Open Mike band for first</span><span style="font-size: 16px;"> </span><span class="aBn" data-term="goog_1583139505" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; font-size: 16px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">Friday</span></span><span style="font-size: 16px;"> </span><span style="font-size: 16px;">'unpaid' band. Play for free 1 day ticket. </span></li>
<li><span style="font-size: 16px;">Children's Activities before and during festivals. Suggestions: Games, Music Instrument Workshops etc. </span></li>
<li><span style="font-size: 16px;">Alternative Bluegrass on Sunday or other day?</span></li>
<li><span style="font-size: 16px;">More band discussion. B.U.G. - to have or not? Band scheduling. (Traditional verses Contemporary). </span></li>
<li><span style="font-size: 16px;">Put in Newsletter = Ask people if they can apply to a company, their employer, credit union, 401K or other sources to designate a grant or donation to NIBGA. All officers and Captains are asked to search for possibilities. </span></li>
<li><span style="font-size: 16px;">Consider a class on Sunday before the festival to host a Will Writing class. </span></li>
</ol>
</div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
<span style="font-size: 16px;">T.J. Collins motioned to adjourn at</span><span style="font-size: 16px;"> </span><span class="aBn" data-term="goog_1583139506" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; font-size: 16px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">3:35 p.m.</span></span><span style="font-size: 16px;"> </span><span style="font-size: 16px;"> Jim Winger seconded. All say yes. </span></div>
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<br /></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
The next Northern Indiana Bluegrass Association will be <span class="aBn" data-term="goog_1583139507" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">November 17, 2013</span></span> at The South West Conservation Club, Fort Wayne, Indiana. </div>
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<br /></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 16px;">
Sincerely ~ Secretary Barbara Collins </div>
<div>
<b><br /></b></div>
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-37391253735953560902013-09-23T21:09:00.002-04:002013-09-23T21:09:48.644-04:00
<span style="font-family: Arial, Helvetica, sans-serif;">Minutes from August meetings - submitted by Barb Collins, Secretary:</span><br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Northern Indiana Bluegrass Association - Festival Orientation Meeting -
August 25, 2013 at Noble County Fairgrounds, Kendallville, IN.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";"></span><br />
<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">The meeting was called to order by NIBGA President Jim Winger at 2:05 p.m.</span><br />
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Officers present: President Jim Winger, Vice-President Joe Steiner,
Secretary Barb Collins, Treasurer Linda Winger
</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Board Directors: TJ Collins, Pam Keiper, Paul Saurborn</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Others present: Chris Cooperrider, Jeanette Young, Tonia Bacon, Sandra
Carnes, Richard & Carolyn Bacon, Greg & Brenda Aldridge, Al, Leslie and
Michael Ellis, Dave Keiper, Gary & Maggie Bilby, Jay Winger, Jan Meade,
Hanna, Clair, and Michaela Gerkin.<o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Secretary's report: Barbara Collins emailed the May minutes to all
officers on 6/2/13. There were no additions or corrections. Jim reported the SF
merchandise inventory was off $223. Jim covered Spring Festival
Income/Outflow. Paul Saurborn motioned the minutes be accepted. Pam
Keiper seconded. All say yes. Motion carried.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Treasurer's report: Linda Winger reported that all monthly reports have
been emailed. At this time we are $6190 ahead of last festival. There are 70
units in as of Sat. 24th. Linda will be doing revisions in a couple of months.
Paul Saurborn motioned to accept the report. Joe Steiner seconded. <span style="mso-spacerun: yes;"> </span>All say yes. Motion carried.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span><br />
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">President Jim Winger complimented the gate for doing such a good job.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">
INFORMATION ITEMS</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">WAWK Behind the mic Weds @ 9:30 a.m.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Avilla Nursing Home show scheduled for 8/30/13 @ 2:00 p.m. Paul Saurborn
will be escorting the band "Sons of Bluegrass" to Avilla. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Merrills may or may not come. Gloria is not feeling well. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">The grounds is very clean. Contact is Ron Richards. Frank Morton is much
better but not 100%. Tim Addis’ daughter was injured & he is out. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Bonnie Manning, professional photographer, will be here Saturday taking
pictures and she has her tickets. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
<br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Portajons will be delivered on Monday 8/26 and picked up the week after
Labor Day. Pumping of RVs only on Wed 28th. On Friday 8/30, will service both
Portajons & RVs. Saturday 8/31 will service both portajons & RVs. On
Monday 9/2 coming early in the morning to service RVs for departing campers.
Propane for guests will be $12 for 20# tanks and $15 for 30# tanks. RV pumps
will be $10 each. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Garbage pickup: AM on Weds, Fri., Sat., Sun., Tues.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Security schedule Thursday <span style="mso-spacerun: yes;"> </span>- 4-11,
Friday - 6-midnight, Saturday - 11 AM. - 11 PM. No Sunday</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">
OLD BUSINESS</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">NCCFC contract not due until 2016 but 2014 rate is $12,500 and 2015 is
$13,000. If 2013 is a loss, these rates need to be renegotiated. Issue of
losses raised at NCCFC meeting 4/20/13. TABLED - no action. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">501C3 discussion led by Robin Wenger, the commitment and responsibilities
of being a grant recipient - postponed until Oct 20, 2013 NIBGA meeting.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">The Sept 15 newsletter mailing will be done by Joe Steiner and Chris
Cooperrider.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">
NEW BUSINESS</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Emergency procedures review. Jim suggested that all keep their copy close
at hand. In the case of a missing child, it is necessary to ask for a
detailed description of the child. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Anyone with a News Sun letter: letter is good for 2 daily tickets. Take
letter - give tickets (2). </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Mini Barn Set Up for B.U.G. (Bluegrass Under Ground) Need tables and
several chairs. Need security during workshops and B.U.G..</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Kids Korner - Julie Goldsmith. Need 12 tables & 36 chairs. Some
of the activities are tile painting, making furry spiders, beaded necklaces,
etc. Saturday morning 9AM. Need help setting up. Jay Winger teaching
checkers. (P.S. 40 children attended.) <o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Saturday workshops - Dave Vogie chairman. <span style="mso-spacerun: yes;"> </span>Maggie & Gary Bilby in the Mini Barn @
1:00-2:30. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Vendor update - Jeanette Young - chair. <span style="mso-spacerun: yes;"> </span>Have been in touch with many vendors. Some for
sure - some not for sure. Ones for sure are - Masons in the Lions
booth; ice machine at the Moose booth; Dawson's Deep Fried Veggies;
Soft Serve Ice Cream; Pizza by the Slice; Fish; Jewelry; Car Wash &
repair kits for RVs.; Metal Art; Fire wood man; Soft pretzels; Hungry
Howie's Pizza. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Band Scramble- Tonia Bacon - chair. There will be a notice on
the bulletin board. Time set for just before Supper Break on Sat 8/31/13.
5 people signed by Sun 8/25/13. $5 each to join. Prize for winning band is
$250. Tonia will have a sign at her RV and will promote all week. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Merchandise schedule. Opening Thursday 8/29 - Close Sun 9/1 in the
evening. Tonia will run Thursday & Sunday. Jeanette will run Friday &
Saturday. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Joe Steiner is Stage Manager during the festival’s 4 days. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">50/50 drawing. Will sell tickets all week. Drawing at the stage right
after Band Scramble right before Supper break. Approx. 4:30 or 5:00 p.m.. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Advertising update: Facebook - Joe Steiner reports 29,000 Likes (Hits). Jim
Winger reports on Google action. We do placemats now instead of the News
Sun wraps. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Gate schedule: Pam Keiper - Paul Saurborn Captains. New associate captain
is Jim Miller replacing Al Ellis whose job keeps him from doing gate captain at
this time. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Golf Cart allocation; Golf carts will be shared by associate gate
captains. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Grounds update; Grounds look good, Jim Winger says. Taxi signs need to be
put on carts. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Treasurer Linda Winger passed out note books and pens, asking each
officer and captain and chair person to keep a diary of their work hours and
travel time for the 501C3 records. This information will be used for applying
for grants. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Chris Cooperrider - Taxi Chair - The Taxi sign-up sheet will be at the ice
cream cabin.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Paul Saurborn motioned to adjourn. T.J. Collins seconded. All say yes.
Meeting adjourned by Pres. Jim Winger at 3:00 PM. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">* Note: Next meeting will be at 1:00 PM Thursday 8/29 @ the Winger's
trailer. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";">* * * * * *<o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">NIBGA Organizational Meeting Noble County Fairgrounds -
Kendallville August 29, 2013 1:00 PM</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span><br />
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Officers Present: President Jim Winger, Vice-President Joe Steiner,
Secretary Barb Collins, Treasurer Linda Winger.<o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Board Directors: TJ Collins, Pam Keiper, Paul Saurborn<o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Others Present: Dave Keiper, Jeanette Young, Tonia Bacon, Richard &
Carolyn Bacon, Leslie Ellis, Jan Meade, Dave Vogie, Jim Miller, Maggie Bilby,
Greg & Brenda Aldridge.<o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Treasurer's report. Now 182 camping units. Income as of now is
$15,629. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Grounds: Dave Keiper & T.J. Collins. Good. Going smooth. Plenty
of parking space left. Electric and water are O.K. as of now. Corrected a few
problems. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Vendors: Jeanette Young. Almost all in. Still have wood. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Hospitality room. Bacon's are set up and ready. Bacon's report that
the bottled water was donated by Steve Jennings business. Reminded to lock up
the Merchants building each night. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Merchandise/Membership table: Tonia says all is ready to set up tonight.
Tonia will open Thursday and Sunday. Jeanette will open Friday and
Saturday. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Gate: Pam Keiper and Paul Saurborn. All going good so far. Joe
Steiner asked for them to report to him when the bands arrive. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Workshop: Billby's. Sat 12:00 to 1:00. Changed time. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Band Scramble: Tonia reports 9 have signed up as of today and 3 are on
standby to fill in if needed. Band scramble will start at 5:00 P.M. on
Saturday. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Joe Steiner - Vice president; Reports on all bands. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Announcers: Terri Grannis, Terry Thacker, and Chris Vogie. The stage is
ready. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Kids Korner- At the Log Cabin - 9:00 a.m. Saturday. 12 tables - 36
chairs. Still need help setting up. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">50/50 tickets are selling well. Drawing after Band Scramble at the stage.
Selling now are T.J. & Barbara Collins and Tonia Bacon and girls and
Pam Keiper.</span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Bilby's will be playing at Albright's Grocery, Sat. after the "Slow
Plus Jam" is over, for the store’s 59th Anniversary. Bilby's will
also announce at the WAWK radio station and tell about the NIBGA
Festival. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Tonia - B.U.G. (Bluegrass Under Ground) will begin at 11 P.M. Friday. Joe
Steiner will introduce the band in the Mini Barn. The band is Jug
Huffers. </span><span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-fareast-font-family: "Times New Roman";"><o:p></o:p></span></div>
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<span style="color: black; font-family: "Arial","sans-serif"; font-size: 12pt; mso-bidi-font-weight: bold; mso-fareast-font-family: "Times New Roman";">Paul Saurborn motions to adjourn. T.J. Collins seconded. Meeting
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LadyBluegrasserhttp://www.blogger.com/profile/04004445857961205313noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-36146335201015388902013-07-15T17:11:00.003-04:002013-07-15T17:12:10.966-04:00May NIBGA board minutes<span style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: medium;">I'm a little slow in getting these published. Barb sent the info in May. </span><br />
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<span style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: medium;">Northern Indiana Bluegrass Association ~ Festival Orientation Meeting ~ May 19, 2013 </span><br />
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<span style="font-size: medium;"> Noble County Fairgrounds, Kendallville, IN. </span></div>
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<span style="font-size: medium;">The meeting was called to order by NIBGA Pres. Jim Winger at <span class="aBn" data-term="goog_2070383592" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">2:00 P.</span></span>M. </span></div>
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<span style="font-size: medium;">Officers Present: Board Directors:</span></div>
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<span style="font-size: medium;"> President Jim Winger T.J. Collins</span></div>
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<span style="font-size: medium;"> Vice-President Joe Steiner Pam Keiper</span></div>
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<span style="font-size: medium;"> Secretary Barbara Collins Paul Saurborn</span></div>
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<span style="font-size: medium;"> Treasurer Linda Winger</span></div>
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<span style="font-size: medium;">Others Present: Robin Wenger - Grants Adviser; Chris Cooperrider - Workshop Chair & Taxi Captain; Jeanette Young -Vendor Chair & Merchandise/Membership table, Tonia Bacon Merchandise/Membership table, Band Scramble Chair, B.U.G. Chair, Carolyn Bacon & Richard Bacon - Band Green Room Chair; Sandra Carnes - Past President; Brenda & Greg Auldridge - Co-Gate captains; Leslie & Al Ellis - Co-Gate captains; Michael Ellis, Dave Keiper -Grounds; Jay Winger; Julie Winger-Goldsmith - Kids Korner Director; Lydia Gerkin; Jan Meede - Gate Captain. </span></div>
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<span style="font-size: medium;">Secretary report: Minutes of the April NIBGA meeting were emailed to all officers April 22, 2013 by Sect. Barbara Collins. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried. </span></div>
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<span style="font-size: medium;">Treasurer reports: April financials are not available yet. Reporting Treas. Linda Winger. </span></div>
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<span style="font-size: medium;"> As of today festival gate income is $5,202. </span></div>
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<span style="font-size: medium;"> INFORMATION ITEMS:</span></div>
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<span style="font-size: medium;"> WAWK Behind the mic Tuesday May <span class="aBn" data-term="goog_2070383593" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">21- 9:32 a.m.</span></span></span></div>
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<span style="font-size: medium;"> OLD BUSINESS</span></div>
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<span style="font-size: medium;">NCCPC contract not due until 2016 but 2014 rate is $12,500 and 2015 is $13,000. If 2013 is a loss, these rates need to be renegotiated -- issue of losses raised at NCCFC meeting 4/20 . TABLED - no action. </span></div>
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<span style="font-size: medium;">501C3 discussion led by Robin Wenger; The commitment and responsibilities of being a grant recipient. Robin gave advice, suggestions, goals & objectives for 2014. Many groups give grants to Arts and culture. Mr Wenger recommended each officer keep track of time spent outside of meetings on volunteer jobs including time on phone for club business, money donated, mileage, including time donated at the festivals. Also keep track of people attending Thursday evening free shows at no cost to attendees. Cost of 2 hr radio time and pay for festival stage announcers. Document what the cost of paying workshop directors would be and submit. </span><span style="font-size: medium;">Mr Wenger also </span><span style="font-size: medium;">suggested starting with $5,000 to $20,000 grant applications then work up to $50,000 for the arts. Start low. Show proof of handling</span><span style="font-size: medium;"> money then apply for more. This discussion was very informative and productive. </span></div>
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<span style="font-size: medium;">Kids Korner - Julie G. shared what her craft projects would be for the kids on Sat. 5/ 25. After discussion it was decided she would be able to set up in the Log Cabin instead of the Mini Barn. </span></div>
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<span style="font-size: medium;">Avilla Nursing Home schedule. The band Cumberland Gap will play a show there at <span class="aBn" data-term="goog_2070383594" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">2:00 p.m.</span></span>. 5/24. Paul Saurborn will escort them and someone will take pictures. </span></div>
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<span style="font-size: medium;">Chris Cooperrider - Friday 5/24 workshops are set. Schedule is on the flyer. Chris will do a head count of each work shop. </span></div>
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<span style="font-size: medium;">Jeanette Young - Vendor chair; Several vendors scheduled to come. Some are - Jones Music, Ice Cream stand, Group in Lions stand, Moose will open<span class="aBn" data-term="goog_2070383595" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">9:00 a.m.</span></span> with a variety of food. wood truck, Amish fruit pies, Indian food, music lady, wood crafts, Four wheelers & etc. </span></div>
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<span style="font-size: medium;">Tonia Bacon - Band Scramble; Make signs - post several places. Pre-registration required. Pay $5 fee, put name & instrument on paper to drop in drawing. Bands will be matched up and have time to practice 3 songs. Band Scramble begins on stage at 3:40 to 5:00 p.m. on Saturday 5/25. Winning band will receive $250.</span></div>
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<span style="font-size: medium;">Tonia Bacon - Merchandise. Inventory will be done on Thursday morning 5/23. (Was done by Tonia, Carolyn, Jade & Jenna Bacon.) </span></div>
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<span style="font-size: medium;">Announcers for 5/23 to 5/26 - 2013. Chris Vogie, Terry Thacker, Cheri Mckenley & Teri Grantis. </span></div>
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<span style="font-size: medium;">50/50 - Pam Keiper - Ready. Sell tickets all week and have drawing on stage on Saturday 5/25. </span></div>
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<span style="font-size: medium;">Advertising; Joe Steiner and Jim Winger report that hits on Facebook and Google are up.</span></div>
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<span style="font-size: medium;">Wedding Sat. 5/25 at 5:00 p.m. on stage. Sheri Thompson & Barry Markin will marry on stage during supper break. Harbor town will be playing for the wedding. All officers and gate captains will ride in a procession around the fairgrounds with bells, and tin cans tied to the golf carts to celebrate. Bride and Groom on leading cart. (P.S. This event made the newspapers)</span></div>
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<span style="font-size: medium;">Summer newsletter mailing schedule: June 16 - Pam Keiper. <span class="aBn" data-term="goog_2070383596" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">July 21</span></span> - Paul Saurborn. <span class="aBn" data-term="goog_2070383597" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">August 18</span></span> - Barbara Collins. <span class="aBn" data-term="goog_2070383598" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">September 15</span></span> - Joe Steiner. </span></div>
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<span style="font-size: medium;"> NEW BUSINESS</span></div>
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<span style="font-size: medium;">Pres. Jim Winger passed out print copies of Emergency Response Plans. Plans were reviewed.</span></div>
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<span style="font-size: medium;">NE Indiana Suzuki Guild Fiddlers entrance/ticket procedure. They will arrive Sat. 5/25. They will have their letter for entrance. </span></div>
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<span style="font-size: medium;">Advertising for Memorial festival - coupons in Post and mail. $2.00 each week end ticket coupon; collect coupon, give week end ticket; no other discounts with coupon; only week end tickets. </span></div>
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<span style="font-size: medium;">News Sun letter - good for a daily ticket; take letter, give daily ticket. </span></div>
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<span style="font-size: medium;">Gate schedule - Pam Keiper & Paul Saurborn. Schedule started and going well.</span></div>
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<span style="font-size: medium;">Golf Cart allocation. Each officer has a cart, utility cart for Cheri F., Taxi cart, others will be shared with gate captains. One for Security use. </span></div>
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<span style="font-size: medium;">Grounds update: T.J. says all is going well so far. Chains and locks will be put on the 4 gates on Wednesday 5/ 22. </span></div>
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<span style="font-size: medium;">Taxi signs need to be put on carts. </span></div>
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<span style="font-size: medium;">Kids Korner - Julie has prepared craft projects. Some are - 2 sets of construction from Home Depot, Hats made from newspaper, jewelry & others. </span></div>
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<span style="font-size: medium;">Jim W. says check all keys to see which ones work. </span></div>
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<span style="font-size: medium;">Paul Saurborn motions to adjourn. T.J. Collins seconds. All say yes.</span></div>
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<span style="font-size: medium;"> Meeting adjourned at <span class="aBn" data-term="goog_2070383599" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">3:55 p.m.</span></span></span></div>
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<span style="font-size: medium;">Thursday 5/23 - meeting at Wingers campsite at <span class="aBn" data-term="goog_2070383600" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">1:00 p.m.</span></span>. </span></div>
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<span style="font-size: medium;">Sincerely - NIBGA Secretary - Barbara Collins</span></div>
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<span style="font-size: medium;">~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~<wbr></wbr>~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~<wbr></wbr>~</span></div>
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<span style="font-size: medium;"> Thursday May 23, 2013 1:00 P.M. @ Wingers Trailer</span></div>
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<span style="font-size: medium;"> Noble County Fairgrounds - Kendallville, IN</span></div>
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<span style="font-size: medium;">Officers Present: Board Directors: </span></div>
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<span style="font-size: medium;"> President Jim Winger T.J. Collins</span></div>
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<span style="font-size: medium;"> Vice-President Joe Steiner Pam Keiper</span></div>
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<span style="font-size: medium;"> Secretary Barbara Collins Paul Saurborn</span></div>
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<span style="font-size: medium;"> Treasurer Linda Winger</span></div>
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<span style="font-size: medium;">Others: Chris Cooperrider- Workshop Chair/Taxi chair; Jeanette Young - Vendor Chair/Merchandise; Leslie Ellis - Gate Captain; Jan Meede - Gate Captain; Greg & Brenda Auldridge - Co-Gate Captains; Dave Smith - Gate Captain; Dave Vogie; Maggie Billby; Bill Merrill; </span></div>
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<span style="font-size: medium;">Treasurer - Linda Winger; 205 people are registered as of today. $1709. Up as of Wednesday. </span></div>
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<span style="font-size: medium;">Vendor Chair - Jeanette Young. Ice cream stand came in on Monday. Jones came Wednesday. Several others in and more coming.</span></div>
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<span style="font-size: medium;">Gate - Pam K. & Paul S. -- All set. Schedule nearly full. </span></div>
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<span style="font-size: medium;">Merchandise - Tonia Bacon - Inventory done. Ready to set up. </span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">Hospitality - Carolyn & Richard Bacon - Ready (All cookies are homemade) </span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">Grounds - T.J. C. & Dave K. - Few minor electric and water problems being attended to. All else good. Plenty of parking space left. </span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">Bands - Joe Steiner - All bands set. Thursday ones ready to go. </span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">Announcers - Cheri McKenley - Friday & Sunday; Terry Thacker - Thursday; Chris Vogie; Teri Grantis - Sunday. </span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">Kids Korner - Julie needs help with tables in Log Cabin on Saturday morning. </span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">B.U.G. (Bluegrass Under Ground) 'Dog 1 Band' (from Chicago) set to play in Mini Barn at 10:45 Friday evening 5/23. Bacon's will provide fresh popcorn and hot coffee. Donation accepted. Band will play one hour and then there will be a open jamming until about <span class="aBn" data-term="goog_2070383601" style="border-bottom-color: rgb(204, 204, 204); border-bottom-style: dashed; border-bottom-width: 1px; position: relative; top: -2px; z-index: 0;" tabindex="0"><span class="aQJ" style="position: relative; top: 2px; z-index: -1;">1:00 a.m.</span></span>. (P.S. this was very successful with a large attendance.) </span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">Band Scramble - Ready to go on Saturday. </span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">50/50 Tickets being sold. Drawing on Saturday afternoon. </span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">All set for the wedding on Saturday. Golf carts will line up on the East side of the stage area at Supper Break. Ready to parade the entire fairgrounds and 'Bell' the newlyweds. </span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">The stage is set to go for the week end programs.</span></div>
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<span style="font-size: medium;"><br /></span></div>
<div style="background-color: white; color: #222222; font-family: arial, sans-serif; font-size: 13px;">
<span style="font-size: medium;">Secretary - Barbara Collins</span></div>
<div>
<span style="font-size: medium;"><br /></span></div>
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-37646777615558109782013-04-22T16:22:00.000-04:002013-04-22T16:22:37.081-04:00NIBGA Board minutes April 21, 2013<br />
Northern Indiana Bluegrass Association board meeting at Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, IN 46809<br />
<br />
The meeting was called to order by President Jim Winger at 1:00 P.M.<br />
Officers present: Board Directors:<br />
President Jim Winger T.J. Collins<br />
Vice President Joe Steiner Pam Keiper<br />
Secretary Barbara Collins Paul Saurborn<br />
Treasurer Linda Winger<br />
<br />
Others present: Chris Cooperrider - Special Events; Tonia Bacon - Co-Merchandise and Band Scramble Chair; Carolyn Bacon - Band Hospitality Room; Jade Bacon, Jenna Bacon, Greg & Brenda Auldridge - Co-Gate Captains; Sandra Carnes - past V. Pres; Jeanette Young - Vendor Chair and Merchandise; Sue Saurborn; Dave Keiper. <br />
<ul>
<li>The March Secretary report was sent via email to all officers on 3-22-13 No additions or corrections. Paul Saurborn motioned to accept. T.J. Collins seconded. All say yes. Motion carried. </li>
<li>The March financials were emailed to all officers on 4-16-13. Reviewed by Treasurer Linda Winger. No additions or corrections. Motion to accept was made by Paul Saurborn. Seconded by Pam Keiper. All say yes. Motion carried.</li>
</ul>
<br />
<b>INFORMATION ITEMS</b><br />
<br />
<ul>
<li>Reminder of the 4-H Club Horse Show - May 17 - 19, 2013 at the Noble Co. Fairgrounds.</li>
<li>Mini Barn setup - Need all tables and chairs placed and secured on Sunday 5/19. Need security during the workshops and the B.U.G. Friday 5/24.<br />The supplies for Kids Korner will be placed in the Mini Barn on Sunday 5/19. <br />Kids Korner will take place on Sat. 5/25. </li>
<li>Avilla nursing home schedule. Friday 5/24. Band performing is Cumberland Gap. Paul Saurborn will escort the band to Avilla. Jim W. suggested someone take pictures and a short video to post on YouTube. Jenna Bacon will do</li>
<li>50/50 drawing. Pam Keiper - chair. Order tickets. Sell tickets all week previous to Sat. 5/ 25 drawing. Drawing to be Sat. P.M. Time to be determined later. Who will sell tickets? $1.00 each or 6 for $5.00. </li>
<li>Jim & Linda Winger will attend a meeting with NCCFC bluegrass committee on April 24, 2013 @ 6:00 p.m. at the Extension Office in Albion, IN. </li>
<li>Discussed - carry-in dinner plans for Sunday 5/19. Officers and other festival workers will have a carry-in luncheon and a meeting. </li>
<li>Reminder to charge club radios in April. Report any problems to Jim Winger. </li>
<li>Charlotte MI Festival has been bought by Wes Pittenger</li>
<li>Marshall, MI will happen on schedule per Jeremy Col.</li>
<li>Next newsletter will have a red line on un-renewed members.</li>
</ul>
<br />
<b>OLD BUSINESS </b><br />
<br />
<ul>
<li>TABLED = NCCFC contract not due until 2016 but 2014 rate is $12,500 and 2015 is $13,000. If 2013 is a loss, these rates need to be renegotiated. At 4/24 meeting, Jim will mention the need to consider rate change</li>
<li>Linda W. gave an update on last months mailing to old members. Several newsletters came back due to no forwarding address but serveral old members did re-join.</li>
<li>Friday workshops at festival. Discussion. Chris Cooperrider - chair, will do a oral (show of hands) survey during the workshops to see who came just for the workshops, or who was there already for the entire festival. She will evaluate for future dates and times and study if the day and times should be changed. </li>
<li>Vendors - Jeanette Young. Lions not coming but other group will set up in that building. They will be open 7 a.m. to 6 p.m. probably F/S/S only for breakfast & lunch. Other vendors will be Moose Lodge; a Mexican food stand; Open Kettle foods by Amish; Roasted nuts & Lemon shake-ups; Saraha Grill - with chicken on a stick, pizza rolls, etc. Possibly few other vendors. Probably wood vendor. Jeanette will crate a newsletter note.</li>
<li>Band Scramble - Tonia Bacon -Chair; Sign up will be in the Merchants Building on Sat. 5/25. Drawing for the bands will be at 2:40 p.m.. Results will be posted. A more detailed report will be in the next newsletter. </li>
<li>Band hiring status; Joe Steiner; There is one more opening yet to fill for fall and Joe is awaiting a response.</li>
<li>Advertising update; Facebook report by Joe Steiner. Google Music Stores (93), Media 238 - J.W. </li>
</ul>
<br />
<b>NEW BUSINESS</b><br />
<br />
<ul>
<li>Advertising for Memorial Festival. Discussion - should we continue with the Wrap in the Kendallville paper? Cost probably $750. Other possibility - print our own. T.J. Collins motioned to print our own and not do the Wrap. Paul Saurborn seconded. Vote determined others were not in favor of printing our own and dropping the Wrap advertising. Motion Denied. We will continue with the Wrap for the spring festival. To be re-addressed for the fall wrap. </li>
<li>Advertising continued: Backstage Permotions is in circulation, WAWK place mat is free. -DONE, WAWK Terry Thacker is back and will do a Thursday remote from the festival. $30 for 1 minute ad on WAWK; Continue with internet advertising strategy.</li>
<li>Security; Short discussion. Stay aware of surroundings, and happenings. Paid Security will be present. </li>
<li>Due to illness Robin Wenger could not join us today discussing commitment and responsibilities of being a grant recipient. Robin plans to attend the May 19th meeting. </li>
<li>There will be a Wedding on Sat 5/ 25 on stage at the NIBGA festival. at supper break perhaps earlier if band scramble ends early. Sheri Thompson & Berry Markin. Harbortown is playing for the wedding. Joe will discuss with sound man. Belling? Golf Cart Parade? </li>
<li>Announcer status. Joe Steiner will take care of scheduling. </li>
<li>Summer 2013 newsletter mailings; June 16 @ festival - Pam Keiper, July 21 - Sue & Paul Saurborn, August 18 - Barbara Collins, September 15 - Joe Steiner </li>
</ul>
<br />
Motion to adjourn by Barbara Collins. Seconded by T.J. Collins. Meeting adjourned @ 2:20.<br />
<br />
NIBGA Secretary - Barbara Collins<br />
<br />
Next meeting, Sunday May 19, 2013 noon - Log Cabin - Kendallville fairgrounds.Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-343479902490216532013-03-22T14:06:00.000-04:002013-03-22T14:06:36.555-04:00NIBGA Board minutes March 17, 2013<br />
Northern Indiana Bluegrass Association - March 17, 2013 at Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, IN 46809<br />
<br />
The meeting was called to order by President Jim Winger at 12:55 P.M.<br />
<br />
Officers Present: Board Directors:<br />
President Jim Winger T.J. Collins<br />
Vice. President Joe Steiner Pam Keiper (via conference phone call)<br />
Secretary Barbara Collins Paul Saurborn<br />
Treasurer Linda Winger<br />
Others present: Chris Cooperrider - Special Events; Tonia Bacon - Co-Merchandise and Band Scramble Chair; Carolyn Bacon - Band Hospitality Room; Jade Bacon; Jeanette Young - Vendor Chair; James Miller.<br />
<br />
<ul>
<li>Secretary Report - Barbara Collins e-mailed to all officers Feb. 20, 2013. One addition was made by Jim Winger. The Festival T-shirt design was chosen at the Feb meeting. (Windmill design.) Motion to accept by T.J. Collins. Paul Saurborn seconded. All say yes. Motion carried.</li>
<li>Treasurers Report - Linda Winger emailed the Feb report to all officers on Feb. 13, 2013. The Feb Financials were reviewed. Paul Saurborn motioned to accept. T.J. Collins seconded. All say yes. Motion carried.</li>
</ul>
<br />
<br />
<b>INFORMATION ITEMS</b><br />
<br />
<ul>
<li>Reminder: 4-H Club Horse Show, May 17-19, 2013</li>
<li>Security: same as 2012 except Fri. until 1 a.m. instead of midnight. Jim W. emailed their chair.</li>
<li>Port-a-jons: Ordered and verified. </li>
<li>Address replacement is live. This month we are mailing to 365 former members asking them to renew. Working copies will be sent to Barb & Joe soon. </li>
<li>Charlotte, MI festival will go on 2013. Charlotte was bought by Wes Pittenger. </li>
<li>Marshall, Mi festival will happen on schedule per Jeremy Cole. </li>
</ul>
<br />
<b>OLD BUSINESS</b><br />
<br />
<ul>
<li>NCCFC contract not due until 2016 but 2014 rate is $12,500 and 2015 is $13,000. If 2013 is a loss, these rates need to be renegotiated - TABLED NO ACTION</li>
<li>Friday Workshops-Memorial week end. Update - Chris Cooperrider. One more has been added totaling 16 workshops. Chris will make up fliers. Chris will also make up a workshop description for the next newsletter. </li>
<li>Band Scramble - Need detailed times for next newsletter. Those wishing to participate need to meet 1 hour before starting time (2:40 p.m.) to get their name in the drawing. $5 fee and perform 3 songs. Band scramble will start at 3:40 p.m. on stage. Tonia Bacon will write up the article for the next newsletter. </li>
<li>Joe Steiner - Joe reviewed the band listings and other items pertaining to the bands. All bands are hired for the Spring festival and almost all for Fall. Joe will give Jim & Linda a list of the band addresses so they can mail them festival fliers.</li>
<li>Research Grants - Jim Winger reports. Jim contacted Robin Wenger who writes grants for a living. Robin is Research Director for the City of Elkart. Mr. Wenger has consented to help NIBGA with searching for grants. </li>
<li>Advertising strategy. Jim Winger talked about Facebook and Google. Officers discussed how each works. Adds on Google - $50. Adds on Facebook $100. It was decided to use Google. Paul Saurborn motioned to advertise with Google. Barbara Collins seconded. All say yes. Motion carried. </li>
<li>50-50 logistics. Pam Keiper - Chair. Order tickets. How many drawings? Who will sell? When to draw etc.. </li>
<li>Vendor report - Jeanette Young. Jeanette has received 3 applications. She keeps getting request and reports from potential vendors. She will check with the Moose and Lions to confirm. She will check with the wood man but sure he will deliver again. </li>
</ul>
<br />
<b>NEW BUSINESS </b><br />
<br />
<ul>
<li>Advertising B.U.G. (Bluegrass Under Ground) Jade Bacon will post on Facebook, Twitter, and other social networks. B.U.G. is the After Hours Jam that will take place on Friday night of the festival after the stage show finishes. </li>
<li>Mini Barn setup - Tables and chairs need to be set up on Sunday before festival. Kids Korner supplies will be set in and secured. Need security during workshops and B.U.G. Clean up after B.U.G. before Kids Korner on Sat. a.m..</li>
<li>Review "TASK LIST for Fair board" at Bluegrass festival. </li>
<li>TABLE: Decide on how late to keep the gate open on Friday P.M. of festival. How to handle the ones coming in for B.U.G. Pam will decide on how early to open and how late to close. </li>
<li>New 2013/2014 membership cards are available. </li>
</ul>
<br />
<br />
Paul Saurborn motioned to adjourn at 1:50 P.M. T.J. Collins seconded.<br />
Next meeting of NIBGA is Sunday April 21, 2013<br />
Secretary - Barbara Collins<br />
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-74186595871638189502013-03-11T17:55:00.001-04:002013-03-11T17:58:47.742-04:00NIBGA Board meeting Feb. 17, 2013<br />
Northern Indiana Bluegrass Association at Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, IN. 46809<br />
<span style="font-size: x-small;">The meeting was called to order by President Jim Winger at 12:35 P.M.</span><br />
<span style="font-size: x-small;">Officers Present: Board Directors:</span><br />
<span style="font-size: x-small;"> President Jim Winger T.J. Collins</span><br />
<span style="font-size: x-small;"> Vice-President Joe Steiner Paul Saurborn</span><br />
<span style="font-size: x-small;"> Secretary Barbara Collins Pam Keiper - Absent</span><br />
<span style="font-size: x-small;"> Treasurer Linda Winger</span><br />
<span style="font-size: x-small;">Others Present: Chris Cooperrider - Special Events; Tonia Bacon - Co-Merchandise, Band Scramble Chair; Carolyn Bacon - Band Hospitality Room; Jade Bacon; Brenda & Greg Auldridge - Co-Gate Captains. </span><br />
<ul>
<li><span style="font-size: x-small;">Secretary's Report - Barbara Collins: January minutes were emailed to officers Feb. 1, 2012. One addition was made by J. Winger. Motioned to approve by Paul Saurborn. Seconded by T.J. Collins. All say yes. Motion carried.</span></li>
</ul>
<ul>
<li><span style="font-size: x-small;">Treasurer's Report - Linda Winger: Financial report as of 1/31/13 was emailed to all officers on 2/13/13. The financial report was reviewed at the 2/17/13 meeting. Paul Saurborn motioned to accept. T.J. Collins seconded. All say yes. Motion carried. </span></li>
</ul>
<b style="font-size: small;">INFORMATION ITEMS</b><br />
<ul>
<li><span style="font-size: x-small;">Reminder of the 4-H Club Horse Show; May 17 - 19, 2013</span></li>
<li><span style="font-size: x-small;">501C3 Packet was passed around to officers to view by Pres. J. Winger.</span></li>
<li><span style="font-size: x-small;">Golf Carts for S-13 Festival are ordered.</span></li>
<li><span style="font-size: x-small;">Port-a-jons for S-13 Festival are ordered. </span></li>
<li><span style="font-size: x-small;">1099's forms for bands are complete. One was returned and correction was made. IRS form will be mailed next week. </span></li>
<li><span style="font-size: x-small;">Sunday services are confirmed for 2013. Spring Devotional will be lead by Phil Rittner. Fall Devotions will be lead by Rick Schneider. </span></li>
<li><span style="font-size: x-small;">Replacement for "Address". The club membership program is nearly complete. Will go live by next meeting. Working copies will be sent to Barb C. & Joe S. and anyone else who wants a copy.</span></li>
</ul>
<br />
<b style="font-size: small;">OLD BUSINESS</b><br />
<br />
<ul>
<li><span style="font-size: x-small;">NCCFC contract not due until 2016 but 2014 rate is $12,500 and 2015 is $13,000. If 2013 is a loss, these rates need to be renegotiated. TABLED - NO ACTION</span></li>
<li><span style="font-size: x-small;">Friday May 14, 2013 Workshops at Memorial festival. Update - Chris Cooperrider. There are 15 workshops confirmed. The list will be printed soon for public information. </span></li>
<li><span style="font-size: x-small;">Band Scramble - Chair Tonia Bacon. The band scramble will be on Saturday May 25, 2013 for 1-1/2 hrs. Starting at 3:40 and going until supper break. Length depends on number of bands entered. The band scramble for Fall 2013 will also be before supper break. Will add to the schedule. $5.00 entry fee. $250.00 for winning band. </span></li>
<li><span style="font-size: x-small;">Band hiring update - Joe Steiner reports all bands are hired for the S-13 festival. This was done under budget. Nursing home bands are confirmed for S-13 & F-13. Spring will be Cumberland Gap band. Fall will be Son's of Bluegrass possibly. Joe is continuing to finish the fall line up of bands. Will be done by Spring to make fliers available at the Spring festival.</span></li>
<li><span style="font-size: x-small;">Steve Klein sound man is confirmed for 2013 shows. J.S reports. </span></li>
<li><span style="font-size: x-small;">The After Hours "Bluegrass Underground" jam (BUG) with 'Dog 1' will be Friday night May 24, 2013 starting after the last stage show. Approximately 10:30 p.m. Discussion on building it will be in was decided. All are welcomed to attend. </span></li>
<li><span style="font-size: x-small;">Reviewed the Duplex flyer and band schedule. Few adjustments may be made. </span></li>
<li><span style="font-size: x-small;">Festival guide is nearly done. Will be ready next month. L. W. </span></li>
<li><span style="font-size: x-small;">Research of Grants available through 501C3. No progress. </span></li>
<li><span style="font-size: x-small;">Advertising strategy. Where? WAWK? Placemats? </span><span style="font-size: x-small;">As of now, Flyers and News Sun Wraps. All in favor of N S wraps. </span><span style="font-size: x-small;">TABLE for more discussion next meeting. </span></li>
<li><span style="font-size: x-small;">50/50 to be done at festival. Logistics to be decided. Tabled</span></li>
</ul>
<br />
<b style="font-size: small;">NEW BUSINESS. </b><br />
<br />
<ul>
<li><span style="font-size: x-small;">T-shirt designs were emailed to officers for viewing. 5 styles were reviewed at the meeting, a design was approved. </span></li>
<li><span style="font-size: x-small;">Motion to adjourn by Paul Saurborn. Seconded by Linda Winger. </span><span style="font-size: x-small;">Meeting adjourned at 2:10 P.M. </span></li>
<li><span style="font-size: x-small;">Next meeting, Sunday March 17, 2013</span></li>
</ul>
<br />
<span style="font-size: x-small;">Secretary: Barbara Collins </span>Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-82869683243490101282013-02-07T16:08:00.000-05:002013-02-07T16:10:12.889-05:00NIBGA Board meeting Jan. 20, 2013Northern Indiana Bluegrass Association - January 20, 2013 at Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, In. 46809<br />
<br />
The meeting was called to order by President Jim Winger at 12:30 P.M.<br />
<br />
<b>Officers Present: </b> <b> Board Directors:</b><br />
President Jim Winger T.J. Collins<br />
Vice-President Joe Steiner Pam Keiper (via speaker phone)<br />
Secretary Barbara Collins Paul Saurborn<br />
Treasurer Linda Winger<br />
<br />
Others present: Chris Cooperrider - Special Events; Jeanette Young - Vendor Chair & Co-Merchandise;Tonia Bacon - Co-Merchandise/Membership table & Band scramble Chair; Carolyn Bacon - Band Hospitality Room; Jade Bacon; Brenda and Greg Auldridge Co-Gate Captains; Sue Saurborn.<br />
<ul>
<li> Secretary report - Barbara Collins - Emailed to all officers November 19, 2012.</li>
<li> ***There was one revision to the Band Hosting. Bands will <b>not</b> be hosted this year unless a potential host family specifically request a band. At that time Chris Cooperrider will contact the band to see if that is acceptable with this band, and then the host family will be informed. Because of the lack of host families we will not be promoting this to bands this year. Paul Saurborn motioned to accept the correction. Linda Winger seconded. All say yes. Motion carried. </li>
<li>Treasurer Linda Winger emailed the November and December Financial statements to all officers on January 15, 2013. Financials were reviewed at the meeting. No additions or corrections. Paul Saurborn motioned to accept. T.J. Collins seconded. All say yes. Motion carried.</li>
</ul>
<br />
<div style="text-align: center;">
<b>INFORMATION ITEMS</b></div>
<br />
<ul>
<li>Reminder: There will be a 4-H Club Horse Show at the Noble Co. Fairgrounds May 17, 18 & 19 - 2013. </li>
<li>Tres. Linda W. states; The tents for both Spring 2013 and Fall 2013 are paid in full. By doing this pre-pay we get a discount. </li>
<li>By becoming a 501C3 club there will be a change in the club charter. (J.W.) V. Pres. Joe Steiner covered details. </li>
<li>1099's for bands are due by January 31, 2013. (J.W.)</li>
<li>There have been many problems with the club computer Jim W. reports. All parts have been replaced at Jim W.'s expense.</li>
<li>TO DO: Band Schedules: Extend band times from 45 minute sets to 50 minute sets. (Includes set up time.) </li>
<li>NIBGA 501C3 application was approved by the IRS and is effective March 2012</li>
</ul>
<br />
<div style="text-align: center;">
<b>OLD BUSINESS</b></div>
<ul>
<li>NCCFC contract not due until 2016, but 2014 rate is $12,500 and 2015 is $13,000. If 2013 is a loss, these rates need to be renegotiated. (J.W.)</li>
<li>Workshops planned for Spring festival. Chris Cooperrider hopes to have at least 15 workshops. Chris requested $100.00 for expenses. Pam Keiper motioned to allow $100.00. Paul Saurborn seconded. All agree. Motion passed. </li>
<li>A number of Workshops are being planned for all day Friday May 24, 2013. It is still to be determined how many sessions and locations. Tentatively the plans are to run 1-1/2 or 2 hr. classes consecutively, starting at 10:00 A.M. and ending at 6:00 P.M.. Tentatively planned are workshops in Bluegrass instrumentation, and "Roots of Bluegrass" instrumentation, including Bass<b>*</b>, Dobro<b>*</b>, Harmony singing<b>*</b>, Mandolin<b>*</b>, Auto-harp<b>*</b>, Harmonica<b>*</b>, Guitar<b>*</b> (2 levels), Dancing, Bluegrass Jamming, Old-time Jamming, Banjo, Mountain Dulcimer, and Fiddle. <b>*</b>Means the workshop has been confirmed. </li>
<li>50/50 Drawing - Agreed to do but need a Chair person and organizer. Pam Keiper volunteered to chair this and get others to help her. Details to be decided later. </li>
<li>Band Scramble for Spring 2013 festival: Tonia Bacon will Chair this. Jade Bacon will write up an article for the Newsletter. Details with day and time will be announced. </li>
<li>Band hiring update - Joe Steiner. Some bands confirmed for 2013. Working on scheduling. Joe is within budget. Will set up a band to visit the nursing home during the festival. </li>
</ul>
<br />
<div style="text-align: center;">
<b>NEW BUSINESS</b></div>
<br />
<ul>
<li>Golf Carts for festival: It is decided we will rent 11 total two seat carts for officers, security & maintenance man. Two larger ones for taxis, One cargo cart for Janitor Cheri. </li>
<li>Green room - for Bands. Carol Bacon agreed to maintain again this year. </li>
<li>Joe Steiner will be stage manager.</li>
<li>Merchandise/Membership table manager. Tonia Bacon and Jeanette Young. They will set their schedules. </li>
<li>Taxi Management; Chris Cooperrider will sign up people and set schedules. </li>
<li>Workshop Management: Chris Cooperrider Spring 2013. Dave Vogie Fall 2013.</li>
<li>Vendor Manager: Jeanette Young. </li>
<li>Tee-Shirt design for 2013. Mark Schlutte has submitted some designs. If one of his is chosen we will decide colors later. If anyone has a design they would like to submit it will be considered by the board. Must be decided soon. </li>
<li>Port-a-jons: There will be 6 set in before the festival begins. </li>
<li>Security for festival 2013; We will use the same and same schedule. </li>
<li>Contracts for 2013 meetings to be signed with the Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, IN 46809. Paul Saurborn motioned to sign. Joe Steiner seconded. All say yes. Motion carried. Contracts signed. </li>
<li>Confirm sound with Steve Klein for 2013. Joe Steiner. </li>
<li>Confirm Sunday services for 2013. Jim Winger</li>
<li>TABLE: Advertising WAWK? Placemats? </li>
<li>TABLE Research grants. </li>
<li>Duplex flyer needs prepared by next meeting. JW, & JS. </li>
</ul>
<br />
Paul Saurborn motioned to adjourn. T.J. Collins seconded. Meeting adjourned at 2:00 P.M.<br />
Next meeting, Sunday Feb. 17, 2013<br />
Secretary: Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-19276886238387595002012-11-28T16:49:00.001-05:002012-11-28T16:49:48.420-05:00NIBGA board meeting minutes 11/18/2012<br />
Northern Indiana Bluegrass Association - November 18, 2012 at Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, IN 46809<br />
<br />
The meeting was called to order by President Jim Winger at 12:20 PM<br />
<br />
Officers present: Board Directors:<br />
President Jim Winger T J Collins<br />
Vice President Joe Steiner Paul Saurborn<br />
Secretary Barbara Collins Pam Keiper (via phone)<br />
Treasurer Linda Winger<br />
<br />
Others present: Chris Cooperrider - Special events chair; Al, Leslie & Michael Ellis - Associate Co-gate captains, Carolyn Bacon - Band Hospitality Room; Tonia Bacon - Merchandise; Jenna Bacon.<br />
<br />
<ul>
<li>The October minutes were emailed to all officers Oct 30, by Secretary Barbara Collins Paul Saurborn motioned to accept. T J Collins seconded. All say yes. Motion carried.</li>
<li>October Financials were emailed 11/14/12 to all officers by Treasurer Linda Winger. Linda reviewed with the board. Paul Saurborn motioned to accept. Pam Keiper seconded. All say yes. Motion carried. </li>
</ul>
<br />
<b>OLD BUSINESS </b><br />
<br />
<ul>
<li><b>501C3</b> - President Jim Winger reports that the 501C3 reviews are up to November. It will be a few more months before they get to NIBGA's application.</li>
<li><b>Friday all day Workshops F13</b> - Chris Cooperrider suggest we use bands that would be at the festival for the workshops. Chris will prepare a budget for the workshops TABLE FOR JANUARY MEETING</li>
<li><b>Band Hosting - </b>The band hosting will not be promoted this year but allowed. Chris Cooperrider will make a list of bands wishing to be hosted and a list of those wanting to host a band. They will be matched up closer to the festival time. There will be no publicity re: band hosting.</li>
<li><b>Band Scramble</b> - Tonia Bacon Chairperson; Tonia suggest a $5.00 entry fee per person for the band scramble participants. Linda suggested giving each participant a NIBGA Can Cozie. To be decided later. It is suggested the wining band get $250 prize money. Paul Saurborn motioned to give the winning band $250.00 prize money. Joe Steiner seconded. All say yes. Motion carried. </li>
<li><b>Guitar raffle </b>- Discussion. Would need a permit to run a raffle. It was decided to not do a instrument raffle since the income and expense is not easily determined. </li>
<li><b>50/50 drawing</b> - Pam Keiper motioned to do a 50/50 drawing at the Spring 2013 Festival. Paul Saurborn seconded. All say yes. Motion carried. TABLE - For January 2013. To work out details later.</li>
</ul>
<br />
<b>NEW BUSINESS</b><br />
<br />
<ul>
<li><b>Web Sites -</b> BluegrassUSA.net site = 18,808 hits; Events page = 5,289; Web site Fee $135.00 per year; Peak day was Aug. 30, 2012 with 383 hits; May 24, 2012 was 101 hits; Average in summer was higher. Renewal of Evernote with annual fee of $45.00. Allows posting on web. 1, 849 hits last year. Barbara Collins motioned to renew the web site and Evernote. Joe Steiner seconded. All agree. Motion carried.</li>
<li><b>Golf Carts - </b>The "NO GOLF CARTS" at festivals policy was reviewed. It was reviewed why we can not afford to allow carts in the fairgrounds during the festival. For more information on this, see the Dec 12/Jan 13 NIBGA newsletter. It explains in detail 'why not'. "We are a private function and have the right to disallow golf carts." T J Collins motioned to continue the 'No Golf Cart' policy. Paul Saurborn seconded. All say yes. Motion carried.</li>
<li><b>Postage rate increase -</b> The postage rates will go up 1/27/13. US stamps go from .44 to .45. Canada goes up from .85 to $1.10. For mailing newsletters in the US it will cost the club $4.95 per year. (Plus printing newsletters) Canada's postage will cost $12.10 per year. Barbara Collins motioned for Treasurer Linda Winger to purchase 1,000 Forever stamps before the price increase. Paul Saurborn seconded. All say yes. Motion carried.</li>
<li><b>4-H Club Horse Show - </b>May 17 -19, 2013 there will be a horse show at the Horse & Pony ring at the Noble Co. fairgrounds. They will use the horse ring and the Log Cabin. This is the week before the festival. The meters will not be read until after this event, May 20 instead of May 16. This will save us some on the utility bills. The horse show rigs will try to group together near the pony ring. NIBGA is invited to watch the show.</li>
<li><b>Tent Rental - </b>Usually we get a 10% discount for early advance rental payment. Paul Saurborn motioned to pre-pay if we can. Barbara Collins seconded. All say yes. Motion carried.</li>
<li><b>Band Hiring -</b> Band Chairman Joe Steiner has contacted some bands. He is working on the band line up for 2013 festivals. </li>
</ul>
<br />
Paul Saurborn motioned to adjourn the meeting. Pam Keiper seconded. Meeting adjourned at 1:20p<br />
Sincerely, Secretary Barbara Collins<br />
Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-3675792162794324012012-11-12T09:53:00.000-05:002012-11-12T09:58:29.676-05:00NIBGA board minutes Oct. 21, 2012<br />
Northern Indiana Bluegrass Association meeting at Southwest Conservation Club, 5703 Bluffton Rd., Ft. Wayne, IN 46809<br />
The meeting was called to order by President Jim Winger at 1:10 PM<br />
<b>Officers present: </b> <b>Board Directors:</b><br />
President - Jim Winger T.J. Collins<br />
Vice President - Joe Steiner Pam Keiper<br />
Secretary - Barbara Collins Absent: Paul Saurborn (he had a family event)<br />
Treasurer - Linda Winger<br />
<b>Others present:</b> Jeanette Young - Vendor Chair, Chris Cooperrider - Special events, Leslie Ellis - Co-gate captain, Dave Keiper, Carolyn Bacon, Tonia Bacon, Jade Bacon, Charles & Sandy Carnes<br />
<b><br /></b>
<b>MINUTES OF THE LAST MEETING:</b><br />
<ul>
<li>The Aug/Sept Secretary report by Barbara Collins was e-mailed to all officers on Sept 13, 2012. Joe Steiner motioned to accept. Pam Keiper seconded. All say yes. Motion carried.</li>
</ul>
<b>FINANCIAL REPORT:</b><br /><ul>
</ul>
<ul>
<li>The August and September Financial statements were e-mailed to all officers (10/18) prior to the meeting. Statements were reviewed. No corrections or additions. Joe Steiner motioned to accept. Pam Keiper seconded. All say yes. Motion carried.</li>
</ul>
<b>INFORMATION ITEMS </b><br />
<ul>
<li>501C3 application status. No information; Chris Cooperrider will check on the status. Jim W. via e-mail 10/23/12 says; It looks like we have another 6 months before we will know anything based on IRS web site information.</li>
</ul>
<b>OLD BUSINESS</b><br />
<ul>
<li>No old business. </li>
</ul>
<b>NEW BUSINESS</b><br />
<ul>
<li>November is election month. All officers accept for 2012/2013. </li>
<li>Review of Labor Day financials including festival history report. Attendance has trended down. Expenses up. Review of comparison list years 2005 to 2012. NIBGA Festival History was reviewed. Review of Account Balances from 2005 to 2012. </li>
<li>Discussions of; </li>
<ul>
<li>2011 and 2012 festivals were a loss. What do we do to resume profitability? </li>
<li>Obtain 501C3 status and apply for 2013 grants. Grants for 2013 are closed for the year or grants for events through June 30, 2013 are closed. Will have to wait until we are approved to apply for grants. </li>
<li>Ways to increase attendance?</li>
<li>Reduce advertising - which kinds?</li>
<li>Reduce other expenses - which ones?</li>
<li>NCCFC contract coming up. Jim Winger will work on negotiating. </li>
<li>Reduce utility expenses - HOW?</li>
<li>Reduce band budget? Have fewer bands, lower cost bands, or have fewer days of festival? Board chose to stay with the 4 days of music but will adjust bands schedules and include a band scramble.</li>
</ul>
</ul>
<ul>
<li>Board set a budget at this time for the Band Chairman to use for 2013. Joe Steiner motioned. Pam Keiper seconded. 5 Yes - 1 No. Motion carried. </li>
<li>Saturday Bands/shows will be reduce from 7 to 6 and add band scramble. Two sets for each band. Joe Steiner motioned. Linda Winger seconded. All agree. Motion carried. </li>
<li>Sunday shows - keep 6 bands. Pam Keiper motioned. T.J. Collins seconded. All agree. Motion carried. </li>
<li>Discussion on Electric bill at Fairgrounds during the festivals. Because of increase in usage and increase in rates it has been decided we need to increase the charge for electric. T.J. Collins motioned to raise the electric charge from $5.00 to $10.00 per camping unit. Pam Keiper seconded. All say yes. Motion carried.</li>
</ul>
<b>TABLED FOR NOVEMBER MEETING;</b><br />
<ul>
<li>Friday workshops</li>
<li>Band hosting</li>
<li>Discuss possible raffles</li>
<li>Band schedules: Extend band times from 45 minute sets to 50 minute sets. (Includes set up time)</li>
</ul>
Joe Steiner motioned to adjourn. T.J. Collins seconded. Time adjourned - 3:30 PM<br />
Sincerely - Secretary Barbara CollinsJimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0tag:blogger.com,1999:blog-15323292.post-53382942351635928312012-10-21T08:37:00.000-04:002012-10-21T08:37:35.481-04:00First winter jam/meeting<span style="background-color: white; color: #333333; font-family: 'lucida grande', tahoma, verdana, arial, sans-serif; font-size: 13.194443702697754px; line-height: 17.997684478759766px;">Today is the first winter meeting/jam. All are welcome. Come join us at the Southwest Conservation Club, 5703 Bluffton Rd., Ft. Wayne, IN 46809 260-747-4677. </span><br />
<br style="background-color: white; color: #333333; font-family: 'lucida grande', tahoma, verdana, arial, sans-serif; font-size: 13.194443702697754px; line-height: 17.997684478759766px;" /><span style="background-color: white; color: #333333; font-family: 'lucida grande', tahoma, verdana, arial, sans-serif; font-size: 13.194443702697754px; line-height: 17.997684478759766px;">Newsletter assembly at noon, jamming starts around 1p. </span><br />
<br style="background-color: white; color: #333333; font-family: 'lucida grande', tahoma, verdana, arial, sans-serif; font-size: 13.194443702697754px; line-height: 17.997684478759766px;" /><span style="background-color: white; color: #333333; font-family: 'lucida grande', tahoma, verdana, arial, sans-serif; font-size: 13.194443702697754px; line-height: 17.997684478759766px;">The kitchen opens for breakfast at 9a. They have great food. </span><br />
<br style="background-color: white; color: #333333; font-family: 'lucida grande', tahoma, verdana, arial, sans-serif; font-size: 13.194443702697754px; line-height: 17.997684478759766px;" /><span style="background-color: white; color: #333333; font-family: 'lucida grande', tahoma, verdana, arial, sans-serif; font-size: 13.194443702697754px; line-height: 17.997684478759766px;">Oh, the room only holds 100 so get there early.</span>Jimhttp://www.blogger.com/profile/07183568033945901892noreply@blogger.com0