10/17/2010 NIBGA board meeting minutes

October 17, 2010       Meeting of Northern Indiana Bluegrass Association at South West Conservation Club, 5703 Bluffton Road, Fort Wayne, Indiana 46809
The meeting was called to order by President Jim Winger at 1:00 P.M.

All officers present were:                                Board Directors:
President – Jim Winger                                       T.J. Collins
V. President – Joe Steiner                                   Pam Keiper
Secretary – Barbara Collins                                Paul Saurborn
Treasurer – Linda Winger                       Acting for Joe Wyandt who resigned – Dave Keiper
Vendor Chair - Jeanette Young; Taxi Chair – Chris Cooperrider; Associate Gate Captain – Leslie Ellis;  and 4 Other members.  

• The minutes of the last meeting were e-mailed by Sect Barbara Collins on September 8th, 2010. Paul Saurborn motioned to accept the minutes as read. T.J. Collins second. All approve. Motion carried.
• Treasurer Linda Winger e-mailed the August and September Financial  reports to the officers. It was reviewed at the meeting. Pam Keiper motioned to accept. Paul Saurborn second. All approved. Motion carried.
• There was a review of the Fall 2010 Festival Income and Expenses. Tres. Linda Winger handed each officer a copy of the Preliminary report (as of 10/15/10).   No action needed.
• Pres. Jim Winger gave each officer a copy of ‘Attendance and Income History. This is a history of May 2000 to Sept 2010. Covers = Weekend tickets sold, Electric sold, Friday/Saturday/Sunday daily tickets sold, Income, Expenses, Net Profit, % Profile, # of people total attendance. And a notation of the weather at each festival.
• Question- Why did we only make $10,000.00? Down about 700 people. Didn’t loose money. How can we increase attendance? This will be discussed later as the meetings go on through the winter. 

INFORMATION ITEM

      The Northern Indiana Bluegrass Association’s contract for 2010/2011 with South West Conservation Club has been signed and paid as of 10/17/10.  This is where the meetings for Oct., Nov., Jan., Feb., March and April are held. The Jamming is open to all beginning about noon until 6:00 P.M. the third Sunday of each month of the meetings.

OLD BUSINESS

• International Bluegrass Music Association Convention reports by: Jim Winger, Chris Cooperrider, Joe Steiner & Linda Winger. Each gave a report of the events of the week, seminars they attended, what they learned and observed. Many bands were watched for possible entertainment for Kendallville festivals 2011. 
• Consideration of possibility of workshops with Bull Harmon in 2011
• NIBGA as an IBMA sponsor at the 2010 Convention in Nashville in early October. Report from Joe Steiner. NIBGA gained much attention and feel the sponsorship was worth while. 
• The Danny Bryant (limb on truck) accident was discussed. It will be taken care of by fairgrounds insurance
• 501c3 investigation will be continued by Pres. Jim Winger. Priority for this winter.

                                                                   NEW BUSINESS     
Board Officers for 2010/2011.  

• All officers have agreed to continue in their offices. Officers will be same as 2009/2010 except for the resignation of Joe Wyandt. Joe resigned due to health problems. His position will not be filled. The officers agreed to continue with 7 officers. All other volunteer help is welcomed and appreciated. 
• A band list composed by V. Pres./Band Chairman Joe Steiner was reviewed. These are bands being considered for the 2011 Festival season. 
• Band Budget was discussed. In 2010 Band Chair Joe S. did not use the entire budget allowed. Paul Saurborn motioned to set the 2011 Band Budget again at $30,000.00 cap per festival.. T.J Collins second the motion. All approve. Motion carried. 
• An email from a man at the festival mentioned the electrical problems close to his camper. The electrical repairs are considered fixed. Joe S. will contact the man on the subject. 

Reviewed;  

• Taxis – Will look at the problem with the 6 seat golf cart the drivers had at F10.
• Golf Carts for officers and Gate Captains. Will use the same amount as this year for the next festival. 
• Port-a-jons – Will order 7. Same amount as 2010. 
• Security – Will continue with the same hours on Thursday, Friday & Saturday. 
• Vendors – Jeanette Young Vendor Chair said some backed out because of lack of sales. It was agreed that there were enough food vendors. Discussion on what type of vendors would be successful at our Bluegrass festivals. Jim Winger gave a suggestion on ways to generate business for the vendors. 
• TABLE: Need discussion and decisions on wood vendors.  And -  how to attract new vendors. 
• Bass vendor said he didn’t sell any Basses. 
• TABLE for November: /Advertising for 2011, Find economical ways to advertise to the public. 

     T-Shirt project; Linda Winger is working on a project of gathering all the T-shirt designs that NIBGA has ever had. She will capture all the designs and post them on the web. Anyone having a shirt with a design prior to 1991 is encouraged to contact Linda. She has the ones from that date on to 2010. Suggestions are welcomed for the 2011 T-Shirt design.
     Dues renewal will be reduced starting now until April 30, 2011. The 2010/2011 membership will be $5.00 per single membership & $7.00 for family. The new 2011/2012 membership will begin May 1, 2011 and return to 10.00 per single membership and $15.00 for a family.  You will receive a membership card to carry and a newsletter each month of your membership (except Dec.)  Apply at NIBGA, 5034 Wapiti Court, Fort Wayne, IN. 46804-4946 (260) 918-4790 or Secretary Barbara Collins, 6731 State Road 8, Butler, IN 46721


The motion to adjourn was by Pam Keiper. Second by Paul Saurborn.     Time 3:20P.M.
Sincerely ~ NIBGA Secretary – Barbara Collins

NEXT MEETING  --- November 21, 2010 at the SWCC