November 21, 2010 Meeting of Northern Indiana Bluegrass Association
At South West Conservation Club, 5703 Bluffton Road , Fort Wayne , IN 46809
The meeting was called to order by Vice President – Joe Steiner at 12:25 P.M.
Officers present were: Board Directors:
Vice-President - Joe Steiner T.J. Collins
Secretary - Barbara Collins Paul Saurborn
Pam Keiper – Via conference phone call
Others present were: Taxi Chair – Chris Cooperrider: Vendor Chair – Jeanette Young
Three other members were present in the meeting.
Jim and Linda Winger were absent because they were at their 50th Anniversary Party. Congratulations Jim & Linda.
The minutes of the last meeting were e-mailed by Sect Barbara Collins on October 17, 2010 to all officers.
T.J. Collins motioned to accept . Second by Paul Saurborn. All approve. Motion carried.
The Treasurer Linda Winger sent the October Financial report to each officer, Totals as of 10/31/10.
Paul Saurborn motioned to accept. T.J. Collins second. All approve. Motion carried.
INFORMATION ITEM:
The contract for 2010/1011 between Northern Indiana Bluegrass Association and South West Conservation Club has been signed and paid as of 10/17/10. This is where the meetings for Oct., Nov., Jan., Feb., March & April are held. The jamming is open to all ~ Beginning at noon until about 6:00 P.M. the third Sunday of each month that meetings are held.
OLD BUSINESS
501c3 research. Chris Cooperrider has been researching all the details of becoming a 501c3 club. There are a lot of details (rules and regulations) and forms involved. Chris explained all the details she has gathered up to now. Chris reported that it is very involved and detailed and will take a lot of work to achieve this. She will continue to research and work on the project. At this point we do not qualify for 501c3.
TABLE: 501c3 until further meetings.
Joe Steiner will continue to work on the Electrical problem at the gate area.
T-Shirt project. Linda Winger has captured all historical shirt designs and posted them on the web. She needs to know who designed some of the early ones. Are we missing any? If anyone has any helpful information about past T-shirts, will you please contact tres@nibga.com or give her a call.
TABLE: Vendor chair Jeanette Young will look at the Wood Vendor situation. She has had several offers and will need to settle on one vendor by May.
NEW BUSINESS
Joe Steiner – Band Chairman – gave a list of bands hired and ones being considered for Spring and Fall 2011 Festivals. There was discussion and suggestions on bands the club is interested in.
Consideration – possible change to workshop format.
Add intensive workshop to festival, maybe Friday during the day?
Earmark money for an instructor. Discussion followed. Each attendee would possible pay $20.00 each for a 4 to 6 hour instructional class.
Paul Saurborn motioned to earmark $500.00 for an instructor in an extended workshop. Pam Keiper second. All approved. Motion carried.
There was discussion about instructor possibilities. Paul motioned for Joe Steiner to find an instructor. T.J. second. All approve. Motion carried.
Advertising for 2011
Ads committing to Tri-State blue book in MO & Terry Lease S. IL 125.00 each full page.
Approval to continue that add.
IBMA guide has an ad (as part of our sponsorship cost.)
Discussion on advertising budget for 2011. It was decided to go with last year’s budget.
T.J. Collins motioned to set the advertising budget at $6,000.00. Paul second. All approve. Motion carried.
Advance tent rental due 12/31/10 to get the discount.
The discount is a significant savings.
Paul Saurborn motioned to accept the savings offer. T.J. Collins second. All approve. Motion carried. Treasurer Linda Winger will send payment before 12/31/10.
Postage is going up in 2011. Linda Winger purchased 4,000 forever stamps. This will result in a large savings if rates go up.
Barbara Collins motioned to approve the purchase. Paul Saurborn second. All approve. Motion carried.
Xymmetric internet mail and domain name fee is $135.00 every 6 months. Need approval to pay.
Barbara Collins motioned to pay. Paul Saurborn second. All approved. Motion carried.
Evernote Premium.
Evernote allows posting of events fliers on web site.
Premium version will allow OCR on additional files, at cost of $45.00 per year.
(There was discussion and an explanation of this feature)
T.J. Collins motioned to purchase the Evernote Premium one year on a trial basis and see how it works for us. Paul Saurborn second. All approve. Motion Carried.
There were no expenses to approve.
T.J. Collins motioned to adjourn. Paul Saurborn second. All say yes. Carried. 1:45 P.M.
Sincerely – NIBGA Secretary – Barbara Collins
The next board meeting is Sunday January 16, 2011.
No comments:
Post a Comment