S.W. Conservation Club, Ft. Wayne, IN 1:15 P.M.
Officers Present:
Pres. Jim Winger V.
Pres. Sandra Carnes
Secretary Barbara Collins
Treasurer Linda Winger
Directors of the board:
T.J. Collins
Paul Saurborn
Officers absent:
Joe Wyandt was with his wife Rachel who had thyroid surgery. Pam Keiper was in contact via conference call from Texas. Joe Steiner & Chris Cooperrider were at a Seminar.
Secretary’s report by Barbara Collins:
There was one correction. Instead of 1 handicap Port-a-Jon and 6 regular ones ~ there will be 1 handicap & 5 regular. Handicap placed at the gate area as before. Two about 40 yards north of gate, one by fence near Down Yonders, one near “tent city” east of Horse & Pony area, one in infield parking as before.
Sandy Carnes made a motion to accept the correction and the rest of the Feb. minutes. Paul Saurborn second. All say yes. Motion carried.
Treasurers report by Linda Winger:
February Financial Report was read and reviewed. The two CDs at National City had been closed out and the money moved to Three Rivers FCU checking to obtain a better short term interest rate.
Sandy Carnes motioned to accept the report. Paul Saurborn second. All say yes. Carried.
INFORMATION ITEMS
Golf carts rented from Elliott Cars & Carts, Warsaw, IN, deposit made, PGC notified of change. 10 Standard, 2-passenger-one seat. One Utility golf cart. 7 will be delivered on Friday 5/15/09. The rest on Monday 5/18/09.
Jim Egoff says: Backstage Promotions will be publishing our festival in the next issue.
Attendance at SPGMA was down slightly.
Fairgrounds contract expires 12/31/2010.
Louisville show, 3/22 very much in question.
OLD BUSINESS
Final list of bands hired. For S09 and F09 reviewed
T-Shirt design finished. Train on the front and back –designed by Linda Winger.
2008 Tax Filings: Leslie Ellis will respond. Pending.
Old Time Dance – Chris Cooperrider Chairman – Pending
Wash & Wax stage – request for help in April newsletter.
Festival sponsors – requested info from NIBA who get funds from the IL arts. No response to two request. West MI BFMA is refiling from 501-C4 (Social organization) to a 501-C3 (contributions are tax deductable) at an estimated cost of $2,000.00 so they can get grants. NIBGA is 501-C4.
Vendor Status report by Sandy Carnes: Pretty much all the food vendors from before are coming back. Have not heard from the ‘Hot Dog Man’. Inquires from others to attend are for – Fire Wood, Bed Sheets, etc.. The Moose and Lions Club will be opening their food booths.
RV advertising – no response, dropping them as a possibility
Hotel reservations for IBMA – Three rooms reserved & can be canceled by Aug. 30.
Sandy Tedford proposes White Elephant bingo. It was voted on in the Feb. meeting that she would be allowed to direct a bingo 1 or 2 nights prior to the festival days. Festival attendees can bring items to donate for prizes. Times to be decided later. This event will take place in the Merchants building.
Amount of merchandise to be ordered for the Spring Festival will be decided by Linda, Barb, & Sue.
Food Pantry – The officers of NIBGA have voted to organize a food collection for the Kendallville Food Pantry. Because of the jobless rate being so high (18% going to 20%) in Kendallville area we would like to help our fellow men and women. On Saturday of the festival, the Mayor Susan Hanshoe will be presented with our donations. It is asked that any one who can and will, donate one or more items. Protean foods are important. Do as you can.
Need postings on:
http://www.banjohangout.org/forum/
http://www.mandolincafe.com/
and other bluegrass sites – no progress.
NEW BUSINESS
Valerie Smith & band will be in the Ft. Wayne area in April. Jim Winger has been in touch with Jim Nixon of the Kendallville Elem./Middle School. He is asking if VS Band can go to the schools for a TAM program. No Response yet.
Jim & Linda Winger will host a House party on April 18th. See newsletter for details. There is a small charge and reservations are necessary since space is limited. Valerie Smith Band will be playing at the S.W. Conservation Club on Sunday April 19th for the NIBGA Meeting/Jam Session. Come early. Space there is limited also.
There was a motion on the TAM program that NIBGA donate some money from the TAM program for 4 schools. Maybe 2 shows on Thursday afternoon and 2 on Friday morning. After discussion of the officers and agreeing, Sandy Carnes motioned that NIBGA donate up to $1,200.00 for 4 shows. That would be $300.00 per show. Pam Keiper second. All say yes. Motion carried.
Jim & Linda priced flyers at Office Depot & Staples. Fastprint, our current vendor, is much cheaper.
3Rivers FCU will award us a small grant ($200-400). Jim asked for $1,000.00. They want a vendor table under the band tent at the festival. How should we use the money? It was suggested we use it for a Nursing home show or school TAM. Paul Saurborn motioned to use the donation for TAM. Sandy Carnes second. All say yes. Motion Carried.
Flyers mailed to bands and many jams. Who else should receive flyers? Bill and Gloria will distribute info to about 419 outlets.
Place mat advertising has been submitted. Don Moore says selling ads is really tough.
College newspaper advertising – IU/PU is a weekly publication with 4,000 circulation. It would cost $220 to insert our flyer. The printing would cost about $240. It was discussed in detail and decided it would be a good idea to try. Best time to advertise in IU/PU paper would be late April. T.J. Collins made a motion to advertise with flyers in the IU/PU paper and any other papers we might connect with that are reasonable. Sandy Carnes second. All say yes. Motion Carried.
Tonia Bacon agreed to do a study and collect a list of Collages, Universities, that would insert our flyer or ad. She will check on cost and details. The foucs is for Labor Day festival.
Approval of expenses.
Sandy Carnes motioned to adjourn. T.J. Collins second.
Next meeting of NIBGA is April 19th, 2009. Adjourned: 2:55 P.M.
Respectfully ~ NIBGA Secretary ~ Barbara Collins Secretary@nibga.com
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