Northern Indiana Bluegrass Assoc. board meeting
South West Conservation Club, Bluffton Rd., Ft. Wayne, Indiana
the awareness of, Bluegrass and Old Time Country Music.
Pres. Jim Winger called the meeting to order at 1:10 p.m.
Roll call: Officers present are: Board directors:
President - Jim Winger TJ Collins
Vice-President - Joe Steiner Pam Keiper
Secretary - Barbara Collins Paul Saurborn
Treasurer - Linda Winger
Others present: Chris Steiner - Workshop and Taxi Chair; Sandra Carnes - Past Vice-President ; Jeanette Young - Vendor chair & Merchandise/Membership table; Greg & Brenda Aldrich - Co Gate Captains; Leslie Ellis - Co Gate Captain; Dave Keiper - Grounds/Maintainance
- Secretary Barbara Collins: The March minutes were emailed to all on March 22, 2015. Paul Saurborn motioned to accept. TJ Collins seconded. All say yes. Motion carried.
- Treasurer Linda Winger: The March financials were emailed to all on April 13, 2015. Linda reviewed the financials with the board. The totals are as of 3/31/15. All bills are paid as of now. Joe Steiner motioned to accept. Paul Saurborn seconded. All say yes. Motion carried.
INFORMATION ITEMS
- eBay ad - Chris Steiner gave a update. She is working on the ads. All needs to be posted within 2 weeks.
- S15 Video by Dave Crabill - Dave Crabill has offered to video record the Spring 2015 NIBGA Festival. He has permission from most of the bands that will be performing May 21 - 24. Also he will video campground jamming, camping, plus many other activities going on that 4-day week end. The board has agreed to this. Dave will give the NIBGA a copy. These may be available for purchase later.
- Security during the festival. The schedule will be as in the past for Thursday 5/21, Friday 5/22 & Saturday 5/23.
- The Tents & Stage Floor will be installed on Wednesday 5/20. It was purposed and agreed to put steps on both sides of the stage. Chris Vogie will be stage manager.
- WAWK - A 59 second radio ad-Video MP3 made by Dave Crabill will be played on the air.
- Vendor Update: Jeanette Young - Vendor chair:
- Mexican Burritos, Tacos, etc.,
- Soup, Chicken & Rice, Chicken Strips,
- Buffalo burgers,
- Hawaiian & Volcano brats,
- a wide variety of burgers and sandwiches, French fries, Ribbon fries, Pulled Pork sliders, Fried pickles, Pickles on a stick,
- Lemon Shake-ups,
- Kettle corn,
- Shaved Ice, Cotton candy, Ice Cream,
- Mini donuts and Funnel Cakes.
- Concession trailer will serve biscuits and gravy and other breakfast items and will open at 8:00 a.m..
- Avilla Masons @ the Lions Building will serve food and sell ICE.
- A new restaurant will be serving at the stand by the Floral Hall. They are a Church group.
- Merchandise will include craft items, jewelry & scarves, handmade Jewelry, kids's toys & novelties, and wood craft items.
- Jeanette will fire wood for sale from the wood vendor at her camp.
- Planned arrival dates at Kendallville fairgrounds for the officers and captains:
- Jim & Linda W. 5/12:
- Joe & Chris S. 5/15:
- TJ & Barb C. 5/14:
- Pam & Dave K. - early week:
- Paul S. 5/14:
- Jim M. 5/14:
- Greg & Brenda A. - Not sure:
- Leslie E. - in and out but back by Friday 5/22:
- Dave S. ?: Jan M. - ?. R. & C. Bacon ? Tonia - Later in the week.
- Tim Addis was notified that the contract between the Fairboard and NIBGA needs to be discussed and renewed soon. Jim W. also addressed a list of items that need to be taken care of at the Kendallville Fairgrounds before the festival.
- Cheri Franz will be cleaning the restrooms as usual. There are a couple of 'back ups' just in case.
- WAWK placemat 15,000 to be distributed ; Bluegrass sponsorship is renewed.
- Jim W. and Joe S. will go to WAWK on Tuesday May 19th @ 9:20 a.m. to talk about the upcoming festival events. "Behind the Mic".
OLD BUSINESS
- Vice-Pres/Band Chairman Joe Steiner reviewed the band lineups. All contraacts are signed.
- Some will be arriving in buses or RVs. There was a review of the band budget.
- It was noted that Dennis Narker shared many good ideas with the board on ways to attract more attendance to the festivals. All have read this list. Pres Jim Winger suggested we review the list.
- Linda Winger passed a list of names of those to be allocated a Golf Cart at the festival.
- It was reviewed and accepted to be correct.
- Long discussion on credit/debit card machine use at the Merchandise/Membership table. Maybe will do. Will review possibilities. Possibly only will use at the Mds/Mbship table.
NEW BUSINESS
- Festival fliers are printed & mailed. *Note* There is one (1) error. Open Highway will NOT be playing at the Fall 2015 NNIBGA festival.
- Facebook and Google ads need created and scheduled.
- Merchandise status: Jim and Linda will be going to the 'Shirt Shop' on Tuesday 4/21 to look at the colors and styles available and choose for the 2015 festival merchandise.
- Summer Newsletter mailing schedule:
- May - Jim & Linda Winger
- June 21 - Barbara Collins
- July 19 - Paul Saurborn
- August 16 - Joe & Chris Steiner
- Sept 20 - Pam Keiper
- Pres. JIm W. & Joe S/ need to be prepared to negotiate a new contract between the Noble County Fairboard and Northern Indiana Bluegrass Association at the festival in May.
- Workshop List: Chris Steiner: 1-1/2 hr.
- Workshops. Kids Corner at 10:00 a.m. Saturday 5/23.
- Intermediate Jam with the Bilby's and Friends at noon (both in the Mini Barn).
- Beginning Guitar, Mountain Dulcimer, Bluegrass Banjo for beginners, Clawhammer/Frailing Banjo for beginners, and Old Time Dancing. More details are in the May newsletter.
- Friday 5/22 Square Dancing in the Log Cabin in the evening. Time to be announced later.
- There will be 50/50 drawings. Pam Keiper in charge.
- Paul Saurborn motined to adjourn. TJ Collins seconded. Pres. JIm Winger called the meeting adjourned at 3:30 p.m.
- Everyone is advised to charge their club radios, discharge and then recharge. Checking to be sure they work.
- Festival organizational meeting Sunday May 17, 2015 after the Carry-In Dinner Noon/1:00p.m.
Next Winter Meeting is October 18, 2015
Secretary - Barbara Collins.
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