Mission: The purpose of this organization shall be to educate the public to, and promote the awareness of, Bluegrass and Old Time Country Music.
The meeting was called to order by President Jim Winger at 1:05 P M
Roll Call; Officers present: Board Directors:
President - JIm Winger T. J. Collins
Vice-President - Joe Steiner (Via phone) Pam Keiper - (not present)
Secretary - Barbara Collins Paul Saurborn
Treasurer - Linda Winger
Others Present: Past V-President - Sandra Carnes; Greg & Brenda Aldrich - Co Gate Captains; Jim Miller - Co Gate Captain.
- Secretary Report - Barbara Collins; The March minutes were emailed to all on 3/15/14 Paul Saurborn motioned to accept. T. J. Collins seconded. All say yes. Motion carried.
- Treasurer's reports - Linda Winger; March Financials as of 3/31/14 were emailed to all officers on 4/19/14. Financials were reviewed. Also the F13 Festival Tally was sent to officers on 4/18/14. The tally was reviewed. Paul Saurborn motioned to accept. T.J. Collins seconded. All say yes. Motion carried.
OLD BUSINESS
- 501c3 Grants - A letter from AEP says, "they read our application. We can not apply this year (2014) but can apply next year (2015).
- Jim Winger President got a letter saying "Noble County Fair Board (NCCFB) has waived the requested $500 for reduced rent for the fairgrounds for 2014. A possible rent reduction will be addressed in 2015 by NCCFB.
- Special Events - Chris Steiner Special Events planner was not present and had no update.
- Stage Statis: NIBGA has recieved a solid Quote from ATC Moore Custom Trailers in Nappanee, IN for a custom built stage. There was a review of the Quote and further discussion took place. This Quote will be worked on. Possible adjustments may need done. The board will continue with this project with Pres. Jim Winger's direction and contact with Jim Moore Motors.
- V.-Pres Joe Steiner will work on a quote from Jim Stone Maintenance & Fabrication.
- Elliott's Cars and Carts in Warsaw Quote process started week of 3/10/14. They declined to bid
- Randy Moore will deliver the rental stage to Kendallville on 5/21, set up, then take down on 5/26 and take away. Jim Winger reports.
- The 2014 T-Shirt design is complete says Treasurer - Linda Winger. Merchandise Order for S14 Festival. Linda is looking at colors and will decide soon and place an order.
- News Sun - Kendallville newspaper. April 30th is the deadline to submit. Jim Winger said, "Don't know if they will do a 'Pass Out' or just a newspaper ad" Contents need to be created. Joe Steiner will do a set up for a Pass Out.
- NIBGA Taxes are due 5/30/14. CPA needs information. Treasurer Linda Winger will do.
- Stage contents replacement. A list of what will need to be purchased was reviewed. Jim Winger made a list. Plans to buy some of the items the week before the festival. Jim will be ordering the tarps soon.
- CC Graphics - Lillian Carnes re-submitted for new Quote.
NEW BUSINESS
- Security coverage for Memorial festival was reviewed and approved.
- No Vendor update. Jeanette Young not present.
- Kids Korner - Julie Goldsmith will be doing the crafts again this year.
- Gate Sign with prices - Designs were sent to officers by Pres. Jim Winger via E-mail (PDF) All approved.
- Advertising: Joe Steiner reports on Facebook add he maintains. Needing to do some redesigning.
- 2014 Summer Newsletter mailing schedule:
- Sunday May 18 - Mail from Kendallville - Wingers et all.
- June 15 - Barbara Collins
- July 20 - Paul Saurborn
- August 17- Sandra Carnes
- September - Joe & Chris Steiner
- Paul Saurborn motioned to adjourn. T. J. Collins seconded. Meeting adjourned at 1:45 P M.
- Next meeting of NIBGA at Noble Co. Fairgrounds - May 18th, 2014
Secretary - Barbara Collins
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