The meeting was called to order by President Jim Winger at 1:00 P.M. The meeting was directed by Vice-President Joe Steiner due to Jim still having eye healing.
Officers present: Board Directors:
President - Jim Winger T.J. Collins
Vice - President - Joe Steiner Pam Keiper
Secretary - Barbara Collins Paul Saurborn
Treasurer - Linda Winger
Others present: Chris Steiner - Workshop chair/Taxi chair/ and many other jobs. Jim Miller - Co-gate Captain.
- A letter was written by Special events/Merchandise-Membership chair, Tonia Bacon. Sent to Barbara Collins and shared with the board at Tonia's request. Tonia could not attend the meeting due to work schedule but wanted the board to know her intentions to continue helping. Tonia plans to be at the March meeting.
- Secretary's report from Barbara Collins for November 17th, 2013 meeting was emailed to all officers on November 27th, 2013. Paul Saurborn motioned to accept. Jim Winger seconded. All say yes. Motion carried.
- Treasurer's reports from Linda Winger were emailed to all on January 13, 2014 which included November and December 2013 Financial Statements. Also Linda passed out Bank Statement copies for 3 Rivers, and PNC Smart Checking and PNC Money Market. Linda reviewed each statement with the board. Jim Winger motioned to accept. Paul Saurborn seconded. All say yes. Motion carried.
OLD BUSINESS
- 501c3 Grants - Suggestions for possibilities - Noble County Community Foundation, ACP. Chris Steiner will create a template for grants.
- Renegotiation of NCCFC rent. Jim Winger will contact Frank Morton and Tim Addis.
- Joe Steiner - Band hiring chairman - Band hiring status. Joe reported that the Stockdale Family are the headliner for Fall 2014. Joe is working hard on securing other bands for Spring 2014 and Fall 2014. The budget is a challenge. Spring 2014 is half way set. The flyer for SPBGMA will be available at the end of January Joe said.
- Special Events - TABLE for February. Tonia Bacon will be involved with planning.
- Board Possibilities/ Key festival managers: More help with festivals is desired. We would like to get more people involved in planning and managing. Stay mindful throughout the year of work to be done and share our progress and our achievements as a Association. Be prepared to explain the Associations goals and challenges. Encourage others to become involved in the work and progress of NIBGA. See List on Page 4 of the February 2014 newsletter.
NEW BUSINESS
- President Jim Winger reviewed the 2013 Budget with the board. Jim also reviewed the 2014 projected budget with them. The budget needs to be followed closely and stay within our guidelines of spending. Adjustments that have been made: Gate ticket price changes for 2014, Fairgrounds price change and many other expenses.
- Workshop budget - Chris Steiner will prepare a list for the board to consider for a 2014 Extended Workshop program. Estimate cost and research possible grants, and consider changes necessary. This is TABLED for review at the February meeting. Officers will vote on the Workshop Budget.
- Board is advised to pay attention to variable expenses and realistic expectations of income.
- STAGE REPLACEMENT: Because of the fire and loss of the 'Stage on Wheels'. Gather facts. Further discussion to continue at February meeting.
President Jim Wingers report to date:
- Insurance - Phone discussion with adjuster this past Monday
- Options for replacement. spread the word that we are looking.
- Draw up a summary of options and recommendations.
- President Jim Winger appointed a 'Stage Replacement Committee'.
- The committee is: Jim Winger, Joe Steiner, T.J. Collins The committee will report their findings and suggestions at the February 16, 2014 meeting.
- Linda Winger started a list of all items on the stage that were destroyed by the fire. Other officers were asked to make additions. We feel we have a complete list now of lost items.
- It was advised we have a committee to review the financial statements on a annual basis for auditing purposes. The financial committee will review to confirm that the bank accounts match treasures annual report to the board statements. The appointed committee is: Paul Saurborn, Pam Keiper, Leslie Ellis.
Sincerely - Secretary Barbara Collins
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