The meeting was called to order by President Jim Winger at 12:50 P.M.
Roll call - Officers Present: Board Directors:
President - Jim Winger T.J. Collins
Vice-President - Joe Steiner Pam Keiper
Secretary - Barbara Collins Paul Saurborn
Treasurer - Linda Winger
Others Present: Chris Steiner - Workshop Chair/Taxi chair/ many other jobs; Sandra Carnes - Past Vice-President; Jim Miller - Co-Gate Captain.
- The Secretary's report for January 19, 2014 meeting was emailed to all officers in Jan. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried.
- Treasurer - Linda Winger reviewed the January Financial report which was emailed to all officers on February 7, 2014. Paul Saurborn motioned to accept. Joe Steiner seconded. All say yes. Motion carried.
OLD BUSINESS
- 501c3 Grants; Chris Steiner is working on a AEP Grant. She will make a template for grants. Chris is hopes to be ready to present her information at their meeting two weeks from now.
- Renegotiation of NCCFC rent: Jim Winger says it is underway but no report at this time.
- Band Hiring Status: Joe Steiner-Vice-President reports that all bands are hired for Spring 2014 and all but one for Fall 2014. He has been able to stay within budget. To see a full listing of bands, visit NIBGA's Facebook.
- Special Events Chair Chris Steiner is working on Workshop line up for Fall 2014. Considering extended workshops for Saturday. Dave Vogie will set up workshops for Spring 2014. Chris would like to hire professional music teachers for Fall 2014. The board approves and will take into consideration.
- Stage Status: Alternatives if new stage is not available for Memorial week end: Stage committee to investigate possibilities is Jim Winger, Joe Steiner and T.J. Collins. Some possibilities being looked at are:
- Use a flatbed truck/trailer, Ace tent awning which Jim W. has checked into,
- Rent Hancock County, Ohio stage. Joe Steiner has checked into and shared pictures of the trailer stage with the board. Joe will check further on details of that.
- Another alternative is to use the Noble Co. Fairground Grandstand. There was much discussion on this subject.
- Estimates for building a new stage: RPM Truck and Trailer Sales, Braselton, Ga. $35,000. They don't seem interested. Moore Custom Trailers, Nappanee, IN. Jim Stone Maintenance and Fabrication.
- There was much discussion on size and features of what we would need. Jim, Joe and T.J. and Paul were asked to go places and look at possibilities for size and styles.
NEW BUSINESS
- Yearly financial review - Financial committee Pam, Paul and Leslie. The financial committee reviewed the Bank Statements and find them to agree with the Treasurer's Financial reports.
- Stage content replacement. Linda gave each officer a copy of the hopefully complete list of the contents that were destroyed in the stage fire in January.
- Sandra Carnes showed the board samples of materials that were suitable for having new replacement signs made. She had price quotes. Jim looked with Custom Signs, and Graycraft Signs. Estimate to replace all signs is $1600 to $1700. Should we replace wagon wheel logo signs? We need a new gate price sign. Can be hand made if we get a volunteer to do it. Jim Miller and Paul S. are investigating using some aluminum that Jim has
- 2014 Festival Guide - Jim & Linda need entries by March 7, 2014. Please send to Wingers's at 5034 Wapiti Ct. Fort Wayne, Indiana. 46804
- NIBGA taxes for 2013 are due 5/30/14. CPA needs info - Linda
- We need a new NIBGA Festival T-Shirt design for 2014. Suggestions can be sent to Linda Winger.
T.J. Collins motioned to adjourn at 2:05 P.M. Paul Saurborn seconded. Meeting Adjourned.
Sincerely - Secretary - Barbara Collins
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