The meeting was called to order by President Jim Winger at 1:15 P.M.
Officers present were: Board Directors:
President - Jim Winger T.J. Collins
Vice President - Joe Steiner Pam Keiper
Secretary - Barbara Collins Paul Saurborn
Treasurer - Linda Winger
Others present were: Chris Cooperrider - Taxi Chair/Special Activities Chair Jeanette Young - Vendor Chair, Tonia Bacon, Carol Bacon, Jade Bacon, Sue Saurborn, Sandra Carnes, Charles Carnes
Minutes of the March meeting were e-mailed to each officer by Sect. Barbara Collins on March 22. Paul Saurborn motioned to accept. Joe Steiner second. All approve. Motion Carried
March Financial reports were e-mailed to each officer in April by Treasurer - Linda Winger The report was reviewed at the 4/17/11 meeting. T.J. Collins motioned to accept. Paul Saurborn second. All approve. Motion Carried.
- NIBGA taxes due in May. Will be filed by Pres. Jim Winger
- Sunday, May 15, 2011 on WFWA/PBS (Ft. Wayne station) there will be a show. Taping will be May 12.
- Backstage newsletter - Linda will contact Jim Egoff to see if we can have some to distribute.
- 501c3 investigation - Chris C. update - Reports she is waiting on information and 'Do It Yourself' forms to get on line. Consideration - Have a special event to attract a quorum, drawing? Band? Etc.? to change by-laws. Consideration: Have a drawing for both cash and other prizes to encourage attendance at jams. Can just come to listen or play and have a chance to win a prize. Point out it is a free event. Find out rules and possibilities for Proxy voting. 1/3 have to be present to vote any changes. Note to Dwight Worden, IBMA Assoc. rep, regarding options, awaiting response.
- Band update - need to know about buses - How many? What electrical needs will they have? Band Chair - Joe Steiner reports there will be no buses needing electric as far as he knows.
- Workshop status: Chris C. There will be 13 different workshops. Tickets for workshop directors will be at the gate. Must sign in. They will be week end tickets. Bull Harmon workshop - will be in the Log Cabin. Others will be in the Mini Barn, Open barn - Swine Barn, one other in the Log Cabin also. *Chris C. and *Linda W. will make workshop posters. *Chris C. will let officers know how many chairs she will need and where they are needed for workshops.
- Advertising: Pres. Jim Winger is taking care of advertising for the Memorial Day festival. There will be a NIBGA add on placemats at 2 Ft. Wayne restaurants. (Liberty Dinner & Keliah's) Advertising in Kendallville News Sun. Paid $735. Radio - We will commit per last months board meeting. Multiple spots available, Joe & Chris,: Wayne Taylor: HillBenders. (Not sure what this was about)
- IBMA 2011 - Should we attend? If so - who? Rooms & meals around $2,300, tickets around $1,600 Options: No one go; Just Joe Steiner go; Joe Steiner & Chris Cooperrider go; or Joe, Chris, Jim & Linda Winger go. There are benefits in a NIBGA presents at the International Bluegrass Music Association Convention. TABLE: for May 22 meeting. Must be decided soon.
- Consideration: Collect e-mail address from attendees - pending until after festival.
- NIBGA received a recommendation for a young man named Jonathan Demers for a music Scholarship. Jonathan has played mandolin and guitar and provided harmony vocals with Amy Gallatin & Stillwaters for nearly 3 years. Jonathan has applied personally for a Scholarship from NIBGA.
Jonathan has auditioned and been accepted to Berklee Collage of Music in Boston, MA. He also has a background in music because of his father, Paternal Grandfather and Paternal Grandmother who are/were all involved in music and bands. Jonathan's desire to further develop his music training and skills is sincere. His need for financial help is significant. His desire to train at Burklee is strong. After the board looked at his need and qualifications Joe Steiner motioned to award Jonathan Demers a Scholarship for $500.00. Linda Winger second. All approve. Motion Carried.
Secretary Barbara Collins will write a letter of acceptance to Jonathan.
- Suzuki class will perform at the Spring festival. Linda Winger reviewed the procedures for their tickets for entering the gate. There will be a list of qualified members to sign in for their tickets.
- Linda Winger showed her final draft for the Spring/Fall 2011 T-Shirt design. The design was approved.
- Chris Cooperrider reported that all bands that wanted hosted have been assigned and notified. All is set to go.
- 2011 SUMMER NEWSLETTER MAILING:
June - Pam Keiper
July - Barbara Collins
August - Chris Cooperrider & Joe Steiner
September - Paul & Sue Saurborn
- OKI wants to meet with area bluegrass associations. Pres. Jim Winger requested that V. Pres. Joe Steiner meet with them.
- Jeanette Young - Vendor Chair says we still need a Bake Sale vendor. Several other vendors have committed. Others pending.
- Paul Saurborn motioned to adjourn. T.J. Collins second. All approve. Meeting adjourned at 2:30P.M..
(Bring a carry in dish and personal table services. Jim & Linda will buy the meat.)
Sincerely, NIBGA Secretary - Barbara Collins
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