NIBGA Board Minutes March 20, 2011

March 20, 2011 Meeting of Northern Indiana Bluegrass Association at Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, IN 46809

The meeting was called to order by President Jim Winger at 12:55 P.M.
Officers present were:                             Board Directors:
President - Jim Winger T.J. Collins
Vice President - Joe Steiner Paul Saurborn
Secretary - Barbara Collins
Treasurer - Linda Winger
Board director Pam Keiper in Texas, could not be reached by phone.
Others present were Chris Cooperrider - Taxi Chair/ Special Activities chair, Sue Saurborn, Tonia Bacon & Carolyn Bacon

Minutes of last meeting:
• Minutes of the February meeting were e-mailed to each officer by Sect. Barbara Collins on Feb 21. Paul Saurborn motioned to accept. Joe Steiner second. All approve. Motion carried.
Treasurer Reports:
• February Financial reports were e-mailed to each officer by Treasurer - Linda Winger in March. The report was reviewed at the meeting. T.J. Collins motioned to accept. Paul Saurborn second. All approve. Motion carried. 
Information Items:
• NIBGA Taxes due May. 
Old Business:
• 501c3 investigation:  Chris C. / Joe S. report the subject has been revisited and they are taking action. There are three choices on how to approach this subject. Joe Steiner recommends we continue research. Further investigation of the Proxy method as a legitimate procedure.
• Band Updates: Joe Steiner/Band chairman.  All bands are hired. Schedule is set. Ready to go!
• Workshops: Chris Cooperrider. Workshops and directors are scheduled. Ready for spring. 
• For Taxi service during the festival, use Phone number (260)302-1555. This is a Kendallville number.
• Advertising: Jim Winger.  News Sun. We will continue and pay fee if ad sales are under $1,500.
• Radio Stations: - Nothing committed. Jim passed out information sheets for Radio station adds with THUNDER Country WTHD/105.5 Lagrange, IN.; Country WLZZ/104.5 Bryan, O.; and WBET/99.3 Sturgis, MI.  The Fort Wayne market very expensive. T.J. Collins motioned to go with advertisements with the three stations listed above. (WTHD, WLZZ & WBET) Joe Steiner second. All approve. Motion carried.
• Joe Steiner will update band web pages with our link. Encourage people to go to the Facebook. 
• Facebook / Search - Tri-State
• Suggested reminder; Collect email addresses from attendees at the festivals. 
New Business:
• Review on memberships;  Who needs paid memberships and who is included in family membership. Two adults per family membership. No limit on children 15 and under. One newsletter per household address. Two tickets per family membership. 
• Discussion on list of Complimentary newsletters & Canadian mailings. Should we only do e-mails. Decided: Continue as is. Suggest emails but do not restrict to just emails. 
• Golf Carts for festival. Six seater not available, will be using two four seaters. Chris has a golf cart 'Google Voice number' for Taxi phone number:  260-302-1555. Golf cart price is the same. Delivery price up a little. 
• Port-a-Jon: Cost is the same. Delivery service price is up a little. 
• Festival fliers - 5,000 printed with Memorial & Labor Day on front and Memorial schedule on the back.
• TABLE --- for April.  Should we attend IBMA fall 2011? If so - who? Joe S. will check with Dan Hayes on  Open IBMA Board spots, IBMA cost and such. Joe recommends that NIBGA remain visible at IBMA. Wise to keep our relationship.
No expenses to approve. 

Paul Saurborn motioned to adjourn. T.J. Collins second. All approve. Meeting adjourned at 2:05PM

Submitted by NIBGA Secretary - Barbara Collins

Next board meeting/Jam Sunday April 17, 2011. This is the last meeting of the winter and the last before the Tri-state festival.