NIBGA Board meeting minutes 2/20/2011

February 20, 2011 Meeting of Northern Indiana Bluegrass Association at Southwest Conservation Club, 5703 Bluffton Road, Fort Wayne, IN 46809

The meeting was called to order by President Jim Winger at 12:00 P.M.
Officers present were:                                    Board Directors:
 President - Jim Winger                                    T.J. Collins      
 Vice President - Joe Steiner                            Paul Saurborn
 Secretary - Barbara Collins                             Pam Keiper - Via conference phone call.
Treasurer - Linda Winger                                    & Dave Keiper

Chris Cooperrider - Special Projects
Jeanette Young - Vendor Chair
Others present were: Tonia Bacon, Carol Bacon, & Michaela Gerkin

• Minutes of the January meeting were e-mailed to each officer by Sect. Barb Collins on Monday January 17, 2011; Paul Saurborn motioned to accept the minutes. T.J. Collins second. All approve. Motion carried.
• January Financial Report was e-mailed to each officer by Treasurer Linda Winger on February 16, 2011. The report was reviewed at the meeting; Joe Steiner motioned to accept the Treasurers report. Paul Saurborn second. All approve. Motion carried.

                                                      INFORMATION ITEMS

• The 1099s were mailed to bands in January.
• 1099 forms were sent to IRS on Saturday 2/19/11
• NIBGA taxes are due in May. They will be done on time.

                                                          OLD BUSINESS

• 503c3 investigation. Chris Cooperrider reports she is waiting for the IRS software to become available. 
• Joe Steiner reports. The Electrical problem at the gate area has been resolved. 
• Joe Steiner - V. Pres/Band chairman has completed the hiring of the bands for Spring and Fall 2011 for the N festivals. A list was given to each officer. Joe has been able to stay under budget again. Good job Joe! This job is very time consuming and we appreciate Joe's talent and time it takes to contact and contract bands. 
• Chris Cooperrider has been working on plans for festival workshops. Bull Harmon will be doing an four hour guitar workshop. Chris will be working up a list for the scheduling of all workshops. Some to be planned are: harmonica, mountain dulcimer, bass, clogging, & jamming. And hopefully: workshops for mandolin, dobro, fiddle, banjo, song-writing, and harmony singing can be set up.   Chris will have more information for the March meeting and the April newsletter. This information will go on the NIBGA WEB and Blog. 
• Chris purposed that the people directing workshops will get two weekend tickets. She suggested that jamming workshops be early in the weekend to free up people on Saturday to watch the stage shows. All but the guitar workshops will be free with a festival ticket.  
• Paul Saurborn motions to charge $25 for the four hour Bull Harmon workshop. Joe Steiner second. All approve. Motion carried.
• Paul Saurborn motioned we pay up to 6 additional instructors, $50.00 each, for workshops. Joe Steiner second. All approved. Motion carried.
• Discussed and approved.  An Open House crafting session will take place on Wednesday May 25 in the Log Cabin, from 1:00 to 5:00 p.m. Each person will bring their own craft project to do. Craft and Chat session, a good way to spend time and meet new people and share your talents. 
• Jeanette Young reported on Vendors up to this point. The lemon shake-up people are interested in setting up a Leather goods booth. This will be charged a normal fee.  Jeanette is talking to several people trying to find a group that will do a Bake Sale at the festival. A man from Nashville has inquired about setting up a booth to sell his handmade (USA made). 
• Advertising: Jim Winger reports on all the possibilities he has investigated and inquired about. Some are possibilities for us and several not. Some possibilities are NCCVB rack cards in welcoming centers (Visitors Centers), & radio stations.  Good places to advertise will be WAWK Kendallville, WFGA "Froggie" Auburn, and a maybe a Coldwater or southern border Michigan station. Jim will continue to work on these.  Barbara Collins motions we advertise with three radio stations. Pam Keiper seconds. All approve. Motion carried. 
• Facebook - Nathen Gerkin has contacted bands to "like" Tri-State page. 
• Joe Steiner suggest asking Bands to cross link with NIBGA on the WEB
• Collect e-mail addresses from attendees that would like to receive notices and information via-email. Not decided. 
• Joe Steiner motioned to adjourn. Paul Saurborn second. All agree. Meeting adjourned at 2:10 P.M. 

Sincerely, NIBGA Secretary Barbara Collins
The next board meeting & Jam session will be Sunday March 20, 2011