The Oct. 18, 2009 meeting of Northern Indiana Bluegrass Association was held at Southwest Conservation Club, 5703 Bluffton Road, Ft. Wayne, IN 46809 260-747-4677
The November newsletters were addressed and stamped for mailing.
The board meeting was called to order at 1:00 P.M. by President Jim Winger. Other officers present were Secretary Barbara Collins, Treasurer Linda Winger, Board officers T.J. Collins, Joe Wyandt, & Paul Saurborn. vice-president Sandy Carnes was present via phone. Board officer Pam Keiper was absent due to a family event.
Also present was Band Chairman Joe Steiner, and Chris Cooperrider taxi chair.
Secretary Minutes: The August minutes are posted on the NIBGA blog.
Paul Saurborn motioned to accept the minutes. T.J. Collins second. All approve. Motion carried
.
Treasurer Report: Treasurer Linda Winger gave Aug. 09, Sept. 09 financial reports to all officers. Reports were reviewed. Linda said she would be sending the financial statements out on the computers to officers from now on to save paper and to allow review of the reports prior to the next board meeting.
Paul Saurborn motioned to accept the financial reports. Joe Wyandt second. All say yes. Motion carried.
TABLED ITEM: Pres. Jim W. reports there could be a $80.00 fee to connect and disconnect the 50 amp plug ins behind the bleachers at the Noble Co. fairgrounds. Jim will check on it and report back.
Pres. Jim W. – reviewed with the board the NIBGA festival history from May 2000 to Sept. 2009.
Linda W. reports that merchandise totals were over $100.00 inventory versus sales. After discussion with Tonia Bacon, merchandise chair, and the difference was not resolved.
NIBGA received a bad check at the festival for $50. It was returned with a $25 bank fee. After discussion on check cashing policy there will be no change in policy. Linda has written the person requesting reimbursement.
OLD BUSINESS:
The new 'Stage on Wheels' storage is about one mile from the Noble Co. Fairgrounds. Paul Saurborn was there and said the place is very nice. Dry and safe.
Cheri Frantz confirmed at festival that she will return to take care of the Rest Room cleaning during the festivals for 2010 at the same price.
NEW BUSINESS:
Vice President Sandy Carnes is stepping down as V.P. of NIBGA. Sandy has been a loyal and important officer in our club for the past consecutive 10 years as V.P. In the 80's she was a board officer for two years. Thanks Sandy for all your hard work. She will not be running for office this year.
Joe Wyandt purposed that any officer leaving office after 10 years will receive a Life Time Pass for all the NIBGA Festivals. Paul Saurborn second. All say yes. Motion carried.
Sandy Carnes nominated Joe Steiner for office of Vice-president for the year of 2009/2010.
Joe Steiner accepted.
Sandra Carnes has submitted her resignation as Northern Indiana Bluegrass Association Vice-president. Joe Steiner has been nominated and approved as Vice-president for 2009/2010. Joe Steiner has access to all Financial Accounts and Sandra Carnes is to be removed. The above is motioned by Paul Saurborn. T.J. Collins second. All say yes. Motion Carried.
Jeanette Young has offered to be Vendor Chair Person. She will be able to take that week off from her job. Sandy Carnes agrees to advise Jeanette. Sandra will pass all information she has to Jeanette Young.
A letter from Indiana Pork Producers is thanking Northern Indiana Bluegrass Association for the opportunity to open their food stand during the festival at Noble Co. Fairgrounds in Sept. 2009.
TABLED ITEM: Discuss how many food vendors should we allow for the festivals. consideration: Space and no duplicates of vendors.
November will be the final on board changes for the 2009/2010 election. Pres. Jim Winger says, "All officers are as is for 2009/2010 with Joe Steiner as the new VP."
Band Chairman Joe Steiner gave each officer a list of bands booked, strong possibility, no longer under consideration, others. There was a lengthy discussion on bands. It was agreed to not go too far out with nontraditional bands. Twelve (12) bands are needed for each festival.
Joe Wyandt motioned a budget of $xxx per festival for 2010. Paul Saurborn second. All say yes. Motion carried.
Linda says, "When Joe Steiner sends confirming notes to bands, attach a W9 to be returned before festival, for the IRS use."
TABLED ITEMS: 1. Port-a-jons 2. Golf Carts 3. Review procedures for Golf Cart Taxies. 4. Discuss Dues.
President Jim Winger recommends the club change from a C4 to C3. Jim explained the difference and benefits. As a C3 Not for profit club we could accept tax deductible donations to support TAM, scholarships, and club sponsored events 'As a Social Organization for the Betterment of the World'. Jim said he would research and report back to the club at the February meeting. Paul Saurborn makes a motion to give Jim Winger permission to research possible changes. T.J. Collins second. All agree. Motion carried.
Joe Steiner will investigate the possibility of Northern Indiana Bluegrass Association being a International Bluegrass Music Association sponsor for the 2010 World Convention in Nashville.
Approval of Expenses: Phone bills and IBMA Convention expenses.
Joe Wyandt motioned to adjourn at 2:45 P.M. Paul Saurborn second. All say yes. Meeting Adjourned.
The next meeting of Northern Indiana Bluegrass Association will be November 15, 2009 at the Southwest Conservation Club, 5703 Bluffton Road, Ft. Wayne, IN 46809. 12 noon to 6:00 P.M.
Barb Collins - Secretary
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