Minutes from August meetings - submitted by Barb Collins, Secretary:

Northern Indiana Bluegrass Association - Festival Orientation Meeting - August 25, 2013 at Noble County Fairgrounds, Kendallville, IN.

The meeting was called to order by NIBGA President Jim Winger at 2:05 p.m.

Officers present: President Jim Winger, Vice-President Joe Steiner, Secretary Barb Collins, Treasurer Linda Winger              

Board Directors: TJ Collins, Pam Keiper, Paul Saurborn

Others present: Chris Cooperrider, Jeanette Young, Tonia Bacon, Sandra Carnes, Richard & Carolyn Bacon, Greg & Brenda Aldridge, Al, Leslie and Michael Ellis, Dave Keiper, Gary & Maggie Bilby, Jay Winger, Jan Meade, Hanna, Clair, and Michaela Gerkin.

Secretary's report: Barbara Collins emailed the May minutes to all officers on 6/2/13. There were no additions or corrections. Jim reported the SF merchandise inventory was off $223. Jim covered Spring Festival Income/Outflow.  Paul Saurborn motioned the minutes be accepted. Pam Keiper seconded. All say yes. Motion carried.

Treasurer's report: Linda Winger reported that all monthly reports have been emailed. At this time we are $6190 ahead of last festival. There are 70 units in as of Sat. 24th. Linda will be doing revisions in a couple of months.  Paul Saurborn motioned to accept the report. Joe Steiner seconded.  All say yes. Motion carried.

President Jim Winger complimented the gate for doing such a good job.

                                    INFORMATION ITEMS

WAWK Behind the mic Weds @ 9:30 a.m.

Avilla Nursing Home show scheduled for 8/30/13 @ 2:00 p.m. Paul Saurborn will be escorting the band "Sons of Bluegrass" to Avilla. 

Merrills may or may not come. Gloria is not feeling well. 

The grounds is very clean. Contact is Ron Richards. Frank Morton is much better but not 100%. Tim Addis’ daughter was injured & he is out. 

Bonnie Manning, professional photographer, will be here Saturday taking pictures and she has her tickets. 

Portajons will be delivered on Monday 8/26 and picked up the week after Labor Day. Pumping of RVs only on Wed 28th. On Friday 8/30, will service both Portajons & RVs. Saturday 8/31 will service both portajons & RVs. On Monday 9/2 coming early in the morning to service RVs for departing campers. Propane for guests will be $12 for 20# tanks and $15 for 30# tanks. RV pumps will be $10 each. 

Garbage pickup: AM on Weds, Fri., Sat., Sun., Tues.

Security schedule Thursday  - 4-11, Friday - 6-midnight, Saturday - 11 AM. - 11 PM. No Sunday

                                          OLD BUSINESS

NCCFC contract not due until 2016 but 2014 rate is $12,500 and 2015 is $13,000. If 2013 is a loss, these rates need to be renegotiated. Issue of losses raised at NCCFC meeting 4/20/13. TABLED - no action. 

501C3 discussion led by Robin Wenger, the commitment and responsibilities of being a grant recipient - postponed until Oct 20, 2013 NIBGA meeting.

The Sept 15 newsletter mailing will be done by Joe Steiner and Chris Cooperrider.

                                             NEW BUSINESS

Emergency procedures review. Jim suggested that all keep their copy close at hand. In the case of a missing child, it is necessary to ask for a detailed description of the child. 

Anyone with a News Sun letter: letter is good for 2 daily tickets. Take letter - give tickets (2). 

Mini Barn Set Up for B.U.G. (Bluegrass Under Ground) Need tables and several chairs. Need security during workshops and B.U.G..

Kids Korner -  Julie Goldsmith. Need 12 tables & 36 chairs. Some of the activities are tile painting, making furry spiders, beaded necklaces, etc.  Saturday morning 9AM. Need help setting up. Jay Winger teaching checkers. (P.S. 40 children attended.)

Saturday workshops - Dave Vogie chairman.  Maggie & Gary Bilby in the Mini Barn @ 1:00-2:30. 

Vendor update - Jeanette Young - chair.  Have been in touch with many vendors. Some for sure - some not for sure.  Ones for sure are - Masons in the Lions booth; ice machine at the Moose booth; Dawson's  Deep Fried Veggies; Soft Serve Ice Cream; Pizza by the Slice; Fish; Jewelry; Car Wash & repair kits for RVs.; Metal Art; Fire wood man; Soft pretzels; Hungry Howie's Pizza. 

Band Scramble- Tonia Bacon - chair. There will be a notice on the bulletin board. Time set for just before Supper Break on Sat 8/31/13. 5 people signed by Sun 8/25/13. $5 each to join. Prize for winning band is $250. Tonia will have a sign at her RV and will promote all week. 

Merchandise schedule. Opening Thursday 8/29 - Close Sun 9/1 in the evening. Tonia will run Thursday & Sunday. Jeanette will run Friday & Saturday. 

Joe Steiner is Stage Manager during the festival’s 4 days. 

50/50 drawing. Will sell tickets all week. Drawing at the stage right after Band Scramble right before Supper break. Approx. 4:30 or 5:00 p.m.. 

Advertising update: Facebook - Joe Steiner reports 29,000 Likes (Hits). Jim Winger reports on Google action. We do placemats now instead of the News Sun wraps. 

Gate schedule: Pam Keiper - Paul Saurborn Captains. New associate captain is Jim Miller replacing Al Ellis whose job keeps him from doing gate captain at this time. 

Golf Cart allocation; Golf carts will be shared by associate gate captains. 

Grounds update; Grounds look good, Jim Winger says. Taxi signs need to be put on carts. 

Treasurer Linda Winger passed out note books and pens, asking each officer and captain and chair person to keep a diary of their work hours and travel time for the 501C3 records. This information will be used for applying for grants. 

Chris Cooperrider - Taxi Chair - The Taxi sign-up sheet will be at the ice cream cabin.

Paul Saurborn motioned to adjourn. T.J. Collins seconded. All say yes. Meeting adjourned by Pres. Jim Winger at 3:00 PM. 

* Note: Next meeting will be at 1:00 PM Thursday 8/29 @ the Winger's trailer. 

* * * * * *

NIBGA Organizational Meeting  Noble County Fairgrounds - Kendallville  August 29, 2013   1:00   PM

Officers Present: President Jim Winger, Vice-President Joe Steiner, Secretary Barb Collins, Treasurer Linda Winger.

Board Directors: TJ Collins, Pam Keiper, Paul Saurborn

Others Present: Dave Keiper, Jeanette Young, Tonia Bacon, Richard & Carolyn Bacon, Leslie Ellis, Jan Meade, Dave Vogie, Jim Miller, Maggie Bilby, Greg & Brenda Aldridge.

Treasurer's report. Now 182 camping units. Income as of now is $15,629. 

Grounds: Dave Keiper & T.J. Collins.  Good. Going smooth. Plenty of parking space left. Electric and water are O.K. as of now. Corrected a few problems. 

Vendors: Jeanette Young. Almost all in. Still have wood. 

Hospitality room. Bacon's are set up and ready. Bacon's report that the bottled water was donated by Steve Jennings business. Reminded to lock up the Merchants building each night. 

Merchandise/Membership table: Tonia says all is ready to set up tonight. Tonia will open Thursday and Sunday. Jeanette will open Friday and Saturday. 

Gate: Pam Keiper and Paul Saurborn.  All going good so far. Joe Steiner asked for them to report to him when the bands arrive. 

Workshop: Billby's. Sat 12:00 to 1:00. Changed time. 

Band Scramble: Tonia reports 9 have signed up as of today and 3 are on standby to fill in if needed. Band scramble will start at 5:00 P.M. on Saturday. 

Joe Steiner - Vice president; Reports on all bands. 

Announcers: Terri Grannis, Terry Thacker, and Chris Vogie. The stage is ready. 

Kids Korner- At the Log Cabin - 9:00 a.m. Saturday. 12 tables - 36 chairs. Still need help setting up. 

50/50 tickets are selling well. Drawing after Band Scramble at the stage.  Selling now are T.J. & Barbara Collins and Tonia Bacon and girls and Pam Keiper.

Bilby's will be playing at Albright's Grocery, Sat. after the "Slow Plus Jam" is over, for the store’s 59th Anniversary. Bilby's will also announce at the WAWK radio station and tell about the NIBGA Festival. 

Tonia - B.U.G. (Bluegrass Under Ground) will begin at 11 P.M. Friday. Joe Steiner will introduce the band in the Mini Barn. The band is Jug Huffers. 

Paul Saurborn motions to adjourn. T.J. Collins seconded. Meeting adjourned at 1:12 P.M.