NIBGA Board minutes Feb. 19, 2012

Meeting of the Northern Indiana Bluegrass Association at Southwest Conservation Club, 5703 Bluffton Rd., Ft. Wayne, IN

The meeting was called to order by NIBGA President – Jim Winger @ 12:30pm.

Officers Present:                                                  Board Directors:
  President – Jim Winger                                        T.J. Collins
  Vice-President – Joe Steiner                               Pam Keiper/via phone
  Secretary – Barbara Collins                                Paul Saurborn
  Treasurer – Linda Winger

Others present: Chris Cooperrider/Special Events; Jeanette Young/Vendors; Sue Saurborn; Richard Bacon, Carolyn Bacon, Tonia Bacon & Jenna Bacon.

• The January minutes were emailed by Secretary/Barbara Collins to each office on 1/20/2012.  Joe Steiner motioned to accept. Paul Saurborn second. All approve. Motion carried.
• The January Financial report was emailed to each officer by Treasurer Linda Winger on 2/9/12. Paul Saurborn motioned to accept. Joe Steiner second. All approve. Motion carried.

INFORMATION ITEMS  

• Festival fliers and Events listing will be mailed next month with the newsletter.
• Band hosting program update. Host for the spring 2012 bands are still needed. Only 3 so far are signed up. Contact Chris Cooperrider.
• Postage rate increases are probable. Canada postage is .85 now. May go to $1.00. USA postage is now
• $.45 and may go to $.50 in the next couple of years. Membership may have to go up slightly to cover mailings. Getting the newsletter by e-mail would save the club high mailing cost.
•  It is reported that gas prices may go up close to $5.00 per gal. this summer.

OLD BUSINESS

• TABLE: Emergency procedures handout.   Review again at March/April meeting.
• TABLE: 501C3 update. Chris C. request to table until March meeting.
• Saturday Workshops: Discussion. Joe Steiner-V. Pres/Band Chair is authorized to offer Dan Miller a Vendor spot in return for running an Extended Flat Pick Guitar workshop on Saturday. All approve.
• Festival – Jim Winger did a detailed Analysis of camping actual totals for Spring 2011 & Fall 2011. T.J. Collins motioned to Table any discussion of price changes until Fall of 2013. Motion carried.
• Festival Band list. Joe Steiner reports that all bands for Spring 2012 are hired. All but two are hired for Fall 2012.
• Band Scramble: Jim Winger will revise the Sunday schedule to accommodate a Band Scramble on May 27 from 4:00 to 5:00 p.m. before the supper break. Tonia Bacon has agreed to Chair and make plans and do the signing up of participants. T.J. Collins motioned that we do the Band Scramble on Sunday. Paul Saurborn second. All approve. Motion carried.  

NEW BUSINESS

• New membership cards and membership renewals will be available next month. The next newsletter will have the 2012/2013 sign up form. You can sign up by mail or at the March meeting.
• Paul Saurborn motioned to adjourn. T.J. Collins second.  Meeting adjourned at 1:45p.m.

Sincerely – NIBGA Secretary – Barbara Collins

The next meeting of Northern Indiana Bluegrass Association will be March 18, 2012 at the Southwest Conservation Club, 5703 Bluffton Rd., Ft. Wayne, IN starting at Noon until 6:p.m.