Northern Indiana Bluegrass Assoc. Board Minutes

January 15, 2012 - South West Conservation Club, 5703 Bluffton Rd., Ft. Wayne, IN.

The meeting was called to order by V. Pres. Joe Steiner @ 12:30pm.
Officers present:                                           Board Directors:
 President - Jim Winger                                 T.J. Collins
 Vice President - Joe Steiner                       Pam Keiper/via phone
 Secretary - Barbara Collins                        Paul Saurborn
 Treasurer – Linda Winger
Others present: Chris Cooperrider – Special Events; Jeanette Young -Vendors; Leslie Ellis -Gate Captain; Sue Saurborn; Pam Keiper-via phone.

• The November Secretary report was e-mailed to each officer in Nov. by Sect. Barb Collins. Paul Saurborn motioned to accept. Jim Winger second. All approve. Motion carried.
• Treasurer’s reports for Dec & Jan were handed out and reviewed by Treasurer Linda Winger. Barbara Collins motioned to accept, Paul Saurborn second. All approve. Motion carried.

INFORMATION ITEMS  

• The South West Conservation Club suggested a price raise in rent. This was reviewed by SWCC and Pres. Jim Winger. An agreement was reached to keep the rent as is and the new 2012 contract was signed.

OLD BUSINESS

• 501c3 – Chris Cooperrider reports her findings. $850.00 fee for filing. Would need to adjust the articles of Incorporation and By Laws.  We will continue working on 501c3 status. Target date for filing is May 1st 2012. 
• Bands- Joe Steiner-V. Pres./Band coordinator. Joe reviewed the band list and budget. Discussion on bands followed. List not complete for S12 & F12 yet. 
• Chris C. would like to do Extended Workshops in the fall. All agreed. Considering a Band Scramble or Battle of the Bands for Spring. Chris will look for someone to investigate and coordinate. Joe S. made a motion to pursue some kind of band scramble and find a director for that event. Also consider an Instrument contest. Discussion will continue at the February meeting.  Jim W. second. All agree. Motion carried.
• Expense Items: Reduced Golf Carts by 2; reduced Porta-Jons by 2;
  Considered reducing size of large 40x100 Tent. All voted no. Both tents are paid for all of 2012. Linda Winger will take pictures of the audience crowd in the 40x100 tent on Thursday and Saturday in Spring 2012 to determine if that tent can be reduced to a smaller size for 2013. 
• Utility usage discussion. Where can we cut back? One suggestion agreed on – Change the A/C temperature in the Log Cabin when not in use.
• Jim Winger will do a study on ‘Early Camping’ and make a recommendation for any adjustments. The board wants to study the impact of any changes and an increase in 2012 is not likely.
• Vendors – Jeanette Young. She has had calls from Vendors interested. So far some of the same are returning. Have Food Vendors, leather goods, music by Harold Jones. Discussion on fees. Suggestions on how to encourage new vendors. Need variety. TABLE: Research on adding vendors and adjusting vendors fees.  Report on vendors in February. 

NEW BUSINESS

• No new business to report.

Other:

• Expenses - NIBGA phone bills, none submitted. 
• Paul Saurborn motioned to adjourn. Joe Steiner second.
  Time: 2:30 p.m.

The next meeting of Northern Indiana Bluegrass Association will be February 19, 2012 at the South West Conservation Club, 5703 Bluffton Rd. Ft. Wayne, IN.  260-747-4677

Barb Collins - Secretary