NIBGA Board minutes at Memorial 2011 festival

Sunday May 22, 2011
Northern Indiana Bluegrass Association meeting; Noble County Fairgrounds ~ U.S. 6 & Fair Street Kendallville, Indiana
Meeting was called to order by President Jim Winger at 2:15 P.M.
Officers Present:                        Board Directors:
  Pres. Jim Winger                        T. J. Collins
  V. Pres. Joe Steiner                    Pam Keiper
  Sect. Barbara Collins                 Paul Saurborn
  Treas. Linda Winger
Others present: Chris Cooperrider- Taxi Chair/special projects; Jeanette Young-Vendor Chair;
Leslie Ellis-co-gate captain &(Michael); Sandy & Charlie Carnes; Dave Keiper; Patty & George Page; Tonia Bacon; Jenna & Jade Bacon; Richard & Carol Bacon; Julie Goldsmith-Kid's Korner Chair & Maggie Goldsmith; Jay Winger .

• April Secretary's report was sent by e-mail in April to all officers, by Secretary Barbara Collins. V. Pres Joe Steiner motioned to accept. Paul Saurborn second. All approve. Motion carried.
• April Treasurer's report was sent by e-mail in mid May by Treasurer Linda Winger.  Paul Saurborn motioned to accept. Pam Keiper second. All approve. Motion carried.

INFORMATION ITEMS

• Summer mailing of newsletters will be done and sent by officers. List was reviewed and stands as is. 
• WiFi on fairgrounds is up. Pointed towards the Hotel to the East works best. Also can pick it up at the Merchants building. 
• Streets in the fairgrounds will be done Thursday morning. 
• Honey Wagon and Trash pick-up schedule was reviewed.

OLD BUSINESS

• Taxes were submitted by May 15 which was on time.
• 501c3 – Encourage E-mail addresses on membership sign ups. 
• IBMA – Fall 2011. Joe Steiner suggest that who ever attends the IBMA conference this year does not stay the entire time. NIBGA will not be having a Showcase room or sponsoring a showcase  in the ball room. Paul Saurborn motioned to give Joe Steiner and Jim Winger authority to make the decision on the amount to spend and how much time to attend IBMA Conference. Pam Keiper second. All approve. Motion carried.
• Gate Captains will share golf carts during the festival. They will make the decision among themselves. 
• Workshop schedule; See 'Hand out' All set to go. Tables and chairs will be set up for each workshop spot. 
• Advertising; 5 radio stations, place mats in Kendallville and Fort Wayne restaurants. 3 stations give 2 daily tickets per call in. 3 x 3 = 9 tickets. 

NEW BUSINESS

• Single point of contact for festival problems are Jim Winger / Don Moore.
• Weekend tickets have been distributed to all officers. 
• No band buses coming in as of now. Possibly Lonesome Travelers later. No 50 amp needed.
• Chris C. - All bands that wanted hosts and Host have been paired. 
• Joe S. - Notify all bands that there will be two tickets per member at the gate. They need to sign for their tickets. 
• HillBenders will be playing a show at the Sacred Hearts Home on Friday at 4p.m. Channel 15 might cover this.
• L.W. - Announcers for Thursday thru Sunday; Cheri McKinley, Terry Gratis, Chris Vogie, Terry Thacker.
• Gate:  Pam K. / Paul S. - Some gate volunteers signed. – Radio stations will get 9 pair day passes - Linda Winger.  
• Grounds: TJ / Dave K. – Most electric all right. Some wires will be fixed. Plenty of parking space.
• Kids Korner – Home depot gave 50 kits for kids to work on. Need 13 tables and 36 chairs in the building by Wednesday p.m. or Thursday a.m.  so Julie can set up. 
• Merchandise: Barb Collins says she will do inventory today. Jeanette Young and girls will help. 
• Jeanette Young, Vendor Chair – Some have dropped out this week. Others hopefully are still coming. No Bake sale vendor could be found. Ones for sure as of now are Ice Cream Stand, Lemon Shake-Up, Moose Food Stand, Lions Food Stand, Dog House.
• Chris C. – Taxi sign up sheets will be at the Log Ice Cream Stand. Sheriff schedule. Thursday eve., Friday eve., Saturday all day, no Sunday. 
• Security Systems in log cabin and merchants building require deactivation. JW has codes
• Introduction of Board and Chairs on stage Saturday 5/28 @ 2:15p.m.
• Jim & Linda's phones have been reported to 911 as an emergency contact. 
• All chairs report – off grounds schedules. 
• Stage will be brought in Monday by Paul & Dave K.

Motion to adjourn; T.J. motioned, Paul S. second.        3:15p.m.
Next board meeting , Thursday 5/26 --  1p.m. --   @ Wingers trailer.
Sincerely Northern Indiana Bluegrass Association Secretary – Barbara Collins


Thursday May 26th, 2011 at Wingers trailer – Kendallville Fairgrounds
Meeting called to order by Pres. Jim Winger at 1:00p.m.
Present:
Pres. Jim Winger                                     TJ Collins
V. Pres Joe Steiner                                  Pam Keiper
Sect. Barbara Collins                             Paul Saurborn
Treas. Linda Winger
Dave Keiper, Dave Vogie, Jeanette Young, George Page, Leslie Ellis, Jan Meed, Chris Cooperrider, Dave Smith, Marannie Vogie.

• Chris C. – Need more taxi drivers for later in the week. Have plenty for now.
• Jeanette Y. – Vendors – One coming yet. Hand bag lady/not sure. The rest expected are here.
• Joe S. – Nothing changed. Lonesome Travelers are here in a bus.  [Need 30amp for Bull Harmen]
• Gate: Need more volunteers for Saturday.
• Grounds: TJ says – Going good. 
• Barb C. – Inventory was done on Sunday 5/22. Will set up Merchandise in the Merchants building due to heavy rain and muddy ground in tent. 

Meeting adjourned @ 1:11p.m.
NIBGA Secretary – Barbara Collins