August 29, 2010 Northern Indiana Bluegrass Assoc. Board meeting

August 29, 2010 Meeting of Northern Indiana Bluegrass Association at the Noble County Fair Grounds, U.S 6, Kendallville, Indiana

The meeting was called to order by President Jim Winger at 2:00p.m.

All present were:                    Board Directors:
  President Jim Winger               T.J. Collins                         
  Vice-President Joe Steiner       Pam Keiper
  Secretary Barbara Collins         Paul Saurborn
  Treasurer Linda Winger            Dave Keiper
Vendor Chair: Jeanette Young; Taxi Chair Chris Cooperrider;
Associate Gate Captains: Al Ellis, Leslie Ellis, Jan Meade, Patty Page plus 12 other volunteers.

• Secretary Minutes for the 2 May meetings were sent by Sect. Barbara Collins, via E-mail to all officers in May.  Paul Saurborn motioned to accept. Pam Keiper second. All say yes. Motion carried.
• Treasurer’s reports for April, May, June, & July were sent via E-mail by Treas. Linda Winger via E-mail. As of 8/28/10 Festival income is xxxxx.00. As of 8/29/10 Festival income is xxxxx.00. Joe Steiner motioned to accept. Paul Saurborn second. All say yes. Motion carried.

INFORMATION ITEMS

• Billboard postponed until 2011. Pres. Jim Winger will look into a different Billboard Company and check on cost.
• Joe & Rachel Wyandt will mail the September newsletters.
• WiFi should be up at the fairground by Monday 8/30/10
• Mosquito spraying at the fairgrounds will be done Wed. P.M. 9/1 or Thurs. A.M. 9/2.
• Street sweeping will be Thurs. A.M. 9/2.
• Trash pickup will be Wed., Thurs., Fri., Sat., Sun., & Mon.. All A.M. pickups.
• Honey Wagon:  9/1 Wednesday P.M. – RVs only

                                9/2 Friday P.M. – RVs and Port-a-jons.
                                9/3 Saturday P.M. – RVs and Port-a-jons.
                                9/4 Sunday 7 A.M.. RVs only
                                Fee for servicing RVs remains at $10.00


OLD BUSINESS

• 501C3 Investigation – Jim W. – No change.
• Northern Indiana Bluegrass Association as a International Bluegrass Music Association sponsor at the fall 2010 Convention in Nashville, Tennessee will sponsor a evening Showcase. A NIBGA representative will have 5 minutes to present our clubs purpose and activities.

• The contract for 2011/2012 between NIBGA and Noble County Fair Board has been signed and returned to NIBGA Pres. Jim Winger.
• The list of officers, gate captains and all receiving a Golf Cart to use at F10 festival was reviewed. These are rented by the association to only be used for Festival business.
• The same amount of Port-a-jons as S10 were rented. Placed in the same spots.
• The Instrument work shop schedule was reviewed.

            Jody Adams, Palmer Divide – Mandolin 11:50-12:20
           Greg Reed, Palmer Divide – Guitar 11:15-11:45
           Randy Milliman – Bass 10:40-11:10
           Ricky Hargis, Grass Street – Banjo 9:30-10:00
           Beginning Guitar – Roger Johnson – 1:00-2:00 in the Log Cabin $5.00 fee.

NEW BUSINESS

• Any fairground problems are to be taken to Pres. Jim Winger who will pass them to Fair board Pres. Don Moore.
• V. Pres/Band chairman Joe Steiner said we may only have one band bus coming in on Fri. or Sat. that will need 50 amp. Cable. A spot will be held open.
• There will be 2 tickets per band member at the gate. They will each need to sign for their own tickets to prevent confusion.
• Chris Cooperrider – Band Host Chair: At this time all but three bands are assigned a host.  Pres. Jim Winger asked Chris to suggest to the host families that they write a small note to be put in the newsletter, describing their experience as Host.
• Blue Railroad Train band will play at Sacred Heart Home in Avilla on Friday 9/3 at 2:00 P.M.  Channel 15 might cover this show.
• Announcers will be Terry Thacker/2 shows. Donnie Voiles/2 shows. Terri Grantis. Chris Vogie.
• Gate report: Pam Keiper and Paul Saurborn gate captains report they have a few volunteers signed up for working the gate and expect many more as the days go on.
• Grounds report: T.J. Collins reports that damaged electric wires from the recent storms will be fixed soon. All else looks good and on schedule.
• Kids Korner – Saturday 9/4 – no other report.
• Merchandise: Treas. Linda Winger reports new items will be delivered on Monday 8/30. Inventory will be done Thursday 9/2 by Sect. Barbara Collins and the Bacons.  Sales will begin Thursday evening and continue through the festival.
• Vendors update: Jeanette Young. One vendor is here. Others coming within the next few days. Jeanette has not received replies from several she contacted.  Someone suggested we offer Ryan’s mom a vendor spot for selling produce. All agreed.
• Sheriff scheduled – No confirmation.  (They did all arrive on a schedule during the festival)
• Board officers and Chair persons please be ready to go on stage for introduction Saturday 9/4 at 2:15 P.M..
• Jim and Linda’s phones have been reported to 911 as an emergency contact.
• Al officers and chair persons report their off grounds schedules.

Approval of expenses - none

Paul Saurborn motioned to adjourn. T.J. Collins second. Pres. Jim Winger called the meeting adjourned at 3:30 P.M.

***  Next Board meeting, Thursday Sept. 2, 2010 at 1:00 P.M. at Winger’s camp site.
P.S. The weather was to cold and wet so meeting was held in the Merchants building.

NIBGA Secretary Barbara Collins