Sept. 2, 2010 NIBGA board meeting

September 2, 1010 Meeting of the Northern Indiana Bluegrass Association, Noble County Fair Grounds, Kendallville, Indiana 1:00 P.M.

Meeting opened by President Jim Winger.
Officers present: Directors:

Pres. Jim Winger T.J. Collins

Vice-Pres. Joe Steiner Pam Keiper

Secretary – Barbara Collins Paul Saurborn

Treasurer – Linda Winger Dave Keiper

Vendor Chair: Jeanette Young: Taxi Chair: Chris Cooperrider; Gate Captains: Al Ellis, Leslie Ellis, Jan Meade, Dave Smith (George Page); Instrument workshop chair: Dave Vogie.

Pres; Jim Winger gave a projected weather report.

Gate sign ups going alright. Remind volunteers to check the large bills. Especially the $50.00s.

Joe Steiner says no buses so far. There is room for 2 buses at the top of the hill – South side.

Taxi Chair Chris Cooperrider – She need several more to sign up but expects to get plenty as time goes on.

T.J. Collins says grounds are in good shape. Plenty of Handicap spots left south of the stage area.

Jeanette Young vendor chair says all vendors are here that were expected.

Dennis Hoodicheck says GFI wires are melting circuit breakers in some spots. The covers have been removed to let them cool better. There has been yellow caution tape stretched around that area.

Sect. Barbara Collins said there is to much water in the Membership band tent so will move to the larger tent. (It was decided later to keep the merchandise in the Merchants Building for sales. Then moved outside to the tent on Fri., Sat., & Sunday when it was dry.

Dave Vogie Workshop chairman: Fiddle workshop set up. Needs to be announced there will be a Extended Work Shop for beginners on Saturday 9/ 4/10.

WiFi is up. Can be accessed up to about 150 feet north south from the Merchants Building.

Joe Steiner and Jim Winger will go to WAWK radio station in Kendallville at 2:00 for the program “Behind The Mike”.

Meeting adjourned. 1:20 P.M.

Secretary Barbara Collins

August 29, 2010 Northern Indiana Bluegrass Assoc. Board meeting

August 29, 2010 Meeting of Northern Indiana Bluegrass Association at the Noble County Fair Grounds, U.S 6, Kendallville, Indiana

The meeting was called to order by President Jim Winger at 2:00p.m.

All present were:                    Board Directors:
  President Jim Winger               T.J. Collins                         
  Vice-President Joe Steiner       Pam Keiper
  Secretary Barbara Collins         Paul Saurborn
  Treasurer Linda Winger            Dave Keiper
Vendor Chair: Jeanette Young; Taxi Chair Chris Cooperrider;
Associate Gate Captains: Al Ellis, Leslie Ellis, Jan Meade, Patty Page plus 12 other volunteers.

• Secretary Minutes for the 2 May meetings were sent by Sect. Barbara Collins, via E-mail to all officers in May.  Paul Saurborn motioned to accept. Pam Keiper second. All say yes. Motion carried.
• Treasurer’s reports for April, May, June, & July were sent via E-mail by Treas. Linda Winger via E-mail. As of 8/28/10 Festival income is xxxxx.00. As of 8/29/10 Festival income is xxxxx.00. Joe Steiner motioned to accept. Paul Saurborn second. All say yes. Motion carried.

INFORMATION ITEMS

• Billboard postponed until 2011. Pres. Jim Winger will look into a different Billboard Company and check on cost.
• Joe & Rachel Wyandt will mail the September newsletters.
• WiFi should be up at the fairground by Monday 8/30/10
• Mosquito spraying at the fairgrounds will be done Wed. P.M. 9/1 or Thurs. A.M. 9/2.
• Street sweeping will be Thurs. A.M. 9/2.
• Trash pickup will be Wed., Thurs., Fri., Sat., Sun., & Mon.. All A.M. pickups.
• Honey Wagon:  9/1 Wednesday P.M. – RVs only

                                9/2 Friday P.M. – RVs and Port-a-jons.
                                9/3 Saturday P.M. – RVs and Port-a-jons.
                                9/4 Sunday 7 A.M.. RVs only
                                Fee for servicing RVs remains at $10.00


OLD BUSINESS

• 501C3 Investigation – Jim W. – No change.
• Northern Indiana Bluegrass Association as a International Bluegrass Music Association sponsor at the fall 2010 Convention in Nashville, Tennessee will sponsor a evening Showcase. A NIBGA representative will have 5 minutes to present our clubs purpose and activities.

• The contract for 2011/2012 between NIBGA and Noble County Fair Board has been signed and returned to NIBGA Pres. Jim Winger.
• The list of officers, gate captains and all receiving a Golf Cart to use at F10 festival was reviewed. These are rented by the association to only be used for Festival business.
• The same amount of Port-a-jons as S10 were rented. Placed in the same spots.
• The Instrument work shop schedule was reviewed.

            Jody Adams, Palmer Divide – Mandolin 11:50-12:20
           Greg Reed, Palmer Divide – Guitar 11:15-11:45
           Randy Milliman – Bass 10:40-11:10
           Ricky Hargis, Grass Street – Banjo 9:30-10:00
           Beginning Guitar – Roger Johnson – 1:00-2:00 in the Log Cabin $5.00 fee.

NEW BUSINESS

• Any fairground problems are to be taken to Pres. Jim Winger who will pass them to Fair board Pres. Don Moore.
• V. Pres/Band chairman Joe Steiner said we may only have one band bus coming in on Fri. or Sat. that will need 50 amp. Cable. A spot will be held open.
• There will be 2 tickets per band member at the gate. They will each need to sign for their own tickets to prevent confusion.
• Chris Cooperrider – Band Host Chair: At this time all but three bands are assigned a host.  Pres. Jim Winger asked Chris to suggest to the host families that they write a small note to be put in the newsletter, describing their experience as Host.
• Blue Railroad Train band will play at Sacred Heart Home in Avilla on Friday 9/3 at 2:00 P.M.  Channel 15 might cover this show.
• Announcers will be Terry Thacker/2 shows. Donnie Voiles/2 shows. Terri Grantis. Chris Vogie.
• Gate report: Pam Keiper and Paul Saurborn gate captains report they have a few volunteers signed up for working the gate and expect many more as the days go on.
• Grounds report: T.J. Collins reports that damaged electric wires from the recent storms will be fixed soon. All else looks good and on schedule.
• Kids Korner – Saturday 9/4 – no other report.
• Merchandise: Treas. Linda Winger reports new items will be delivered on Monday 8/30. Inventory will be done Thursday 9/2 by Sect. Barbara Collins and the Bacons.  Sales will begin Thursday evening and continue through the festival.
• Vendors update: Jeanette Young. One vendor is here. Others coming within the next few days. Jeanette has not received replies from several she contacted.  Someone suggested we offer Ryan’s mom a vendor spot for selling produce. All agreed.
• Sheriff scheduled – No confirmation.  (They did all arrive on a schedule during the festival)
• Board officers and Chair persons please be ready to go on stage for introduction Saturday 9/4 at 2:15 P.M..
• Jim and Linda’s phones have been reported to 911 as an emergency contact.
• Al officers and chair persons report their off grounds schedules.

Approval of expenses - none

Paul Saurborn motioned to adjourn. T.J. Collins second. Pres. Jim Winger called the meeting adjourned at 3:30 P.M.

***  Next Board meeting, Thursday Sept. 2, 2010 at 1:00 P.M. at Winger’s camp site.
P.S. The weather was to cold and wet so meeting was held in the Merchants building.

NIBGA Secretary Barbara Collins

Tri-State Labor Day festival, Kendallville, IN

They just announced from the stage that a lady in the audience will be 101 in November. She has a blanket and a comfortable chair taking in a great festival. The bands are the best. Blue Railroad Train wow'ed 'em as did all of the other bands.

Tomorrow the weather will be warmer and sunny all day.

Lowell, MI fair grounds WiFi

Dave Simmonds, WMBMA-President, reports that  their festival on Sept. 17-19 will have Wi-Fi via Redfrog Technologies. This is a nice addition to a good festival.